SCBHDD-OIDD Whitten Center

Location:	South Carolina
Posted:	Dec 4, 2025
Due:	Dec 22, 2025
Agency:	State of South Carolina - State Fiscal Accountability Authority(SFAA)
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Request For Quote

Date: 12/04/2025

Quote: 120425CM01

The SCBHDD-Office of Intellectual and Developmental Disabilities is

interested in obtaining a price quote on the services/items listed below. If

you would like to provide a quote, please return this form with your quote

information to Christopher.marlowe@ddsn.sc.gov NO LATER THAN 12:00PM

on December 22nd, 2025. If you have any questions, please call 803-898-9750.

Price Schedule

The Office of Intellectual and Developmental Disabilities is interested in

obtaining the following items/services at SCOIDD Whitten Center with the

minimum specifications below.

Line Description

QTY

Unit

Price

Item

1 Cut and remove 7

trees

2 Grind stumps and

remove debris of 7

trees

3 Backfill ground stumps 7

with topsoil

**Please read statement of work for more details on this project**

Company Name: ______________________________

Authorized Signature: __________________________

Contact Name: _______________________________

Telephone: __________________________________

Email Address: _______________________________

STATEMENT OF WORK

1. Background

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and

Developmental Disabilities provide services for individuals with intellectual disabilities, autism, head and spinal cord

injury and conditions related to each of these four disabilities. Our mission is to assist people with disabilities and their

families through choice in meeting needs, pursue possibilities and achieving life goals; and minimize the

occurrence and reduce the severity of disabilities through prevention. Tree removal and stump grinding

services at our Whitten Center are necessary as it impacts the safety of consumers and staff. Trees in need of

removal could drop limbs and property, block roadways, harbor pests creating a safety hazard and liability for any

injuries while impacting the aesthetics of the campus.

2. Objectives

The goal of this contract is to remove designated trees in a safe manner that preserves property and landscaping.

Contractor must cut and remove approximately seven (7) trees, grind stumps of removed trees, and remove all wood,

brush, and mulch from stump grinding to an off-site location. Contractor is responsible for cleaning all work areas.

Estimated Project Commencement Date:

January 5th, 2026

Estimated Project Completion Date:

January 30th, 2026

3. Scope

The Contractor will cut and remove approximately seven (7) trees from the Whitten Center campus. Contractor will

perform stump grinding on stumps from felled trees and mulch will be removed from the site. After tree removal and

stump griding, Contractor will backfill area with topsoil.

4. Location of Work

• Work will be performed at the SCOIDD Whitten Center campus located at 28373 Highway 76 East, Clinton,

SC 29325.

5. Site Visit By Appointment

Do not show up to the site visit without notifying SCOIDD. If no one requests to attend the site visits, the site

visits for the scheduled day will be cancelled. You must contact SCOIDD at least one (1) business day before

the schedule site visit notifying them of your intent to attend.

POC for Scheduling Visits: Randy Flack

O: 803-938-3548

M: 864-607-0124

Scheduled date for a site visit at Whitten Center: Wednesday, December 17th – 10:00 am ET

Please reach out to the POC immediately if you are unable to attend dates above. Site visits are expected to be

about an hour. Site visits are not mandatory but should be attended, if available.

6. Requirements

Contractor’s Requirements:

• Site Visit: All interested contractors should perform a site visit at the centers to ensure they understand the

full scope of the work and site conditions. The site visit will afford the contractor sufficient time to make

certain that he can determine the exact extent of work required for each tree.

• Contractor shall work with region point of contact to coordinate work schedules and address any questions

regarding standards in this statement of work.

• The contractor shall remove all trees designated for removal. Removal shall constitute complete removal,

to include grinding the stump and replacing the disturbed area with topsoil.

• Vendor Registration: You must have a state vendor number to be eligible to submit an offer. To obtain a

state vendor number, visit www.procurement.sc.gov and select Doing Business with Us. Then select New

Vendor Registration. (To determine if your business is already registered, go to "Vendor Search"). Upon

registration, you will be assigned a state vendor number. Vendors must keep their vendor information

current. If you are already registered and know your User ID and Password, you can update your

information by selecting Update Vendor Registration. If you need to update information but do not have

your User ID/Password, you must complete a new vendor registration and On Step 9 – Messages to

Administration indicate “Update vendor number” with your existing 10-digit vendor number. (Please note

that vendor registration does not substitute for any obligation to register with the S.C. Secretary of State or

S.C. Department of Revenue. You can register with the agencies at South Carolina Business One Stop,

http://scbos.sc.gov

SCOIDD Requirements:

• Upon bid submittal deadline, SCOIDD will determine the awarded Contractor based upon the lowest quote

of a responsible and responsive bidder. No bids will be accepted after the bid submittal deadline.

• Awarded Contractor will be provided a purchase order as a notice to proceed with establishing the work

schedule.

• Provide Contractor with point of contact in which to solidify work schedule, identify any conflicts in the

work schedule, identify trees that are to be removed, and to address any questions regarding standards

notated in this statement of work.

• Point of contact to direct Contractor on the work site as needed and to ensure that the Contractor

requirements are met to the standards noted in this statement of work.

• Payment: Payment for this project will be issued after the project is completed to the standards noted in

this statement of work and an invoice is provided to SCOIDD. Payment will be issued by the payment

method in your vendor profile in the South Carolina business system SCEIS.

6.1. Tasks

Contractor Tasks:

• Work Hours: All work shall be performed during the normal working hours (8:00 a.m. to 4:30 p.m.),

Monday through Friday

• The Contractor shall coordinate with the regions point of contact for the purpose of establishing a work

schedule.

• Utility lines compliance: Where stump grinding/tree removal conflicts with existing utility/service lines

(above ground/below ground), the corresponding utility company shall be notified by the contractor.

• Damage to Government property: Contractors shall be responsible for replacement of any facility structure,

to include: grass, turf, curb, road pavement, valve boxes, control markers, sprinkler heads, which is

chipped, marred, damaged and/or ruined at the fault of the Contractor. The Contractor shall bear all costs

associated with replacement and reinstallation.

• Contractors shall be responsible for cleaning any facility structure that are soiled or stained as a result of

contractor’s performance. The Contractor shall wash-down with water all soiled or stained structures and

grounds at the end of each workday. No chemicals are to be used at anytime on Government property. The

Contractor shall bear all costs associated with washing and cleaning. Any such washing/cleaning shall be

brought to the immediate attention of the region’s point of contact prior to washing/cleaning.

• At the end of each day the Contractor shall remove all debris (including all tree branches and limbs) from

the work site resulting from the tree work on a daily basis. The Contractor shall ensure at all times that

rubbish and trash generated by the Contractor is kept clear of vehicular and pedestrian traffic throughout

the site.

• Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be provided by

the Contractor for the protection, safety, and warnings all pedestrians and vehicular traffic within the area.

• The Contractor shall not operate trucks, tractors, and other heavy equipment on any grass or turf area

except when authorized in writing by the region’s point of contact.

• Work environment: All work under this service contract will be performed outdoors and personnel

performing these services will be exposed to wind, sun, cold, dampness, frost, fog and rain. The contractor

shall take all necessary precautions to protect his/her employees from the elements to the maximum

practicable extent. Inclement weather will be considered an excusable delay in meeting specifications. For

contractors on a government project, an excusable delay provision outlines circumstances beyond the

contractor's control that excuse a failure to perform on time. Excusable delays must be submitted in

writing to Procurement Manager for approval providing details on how the event caused the delay,

reasonable steps taken to mitigate the impact and a revised delivery schedule at no additional cost to the

Government.

• Contractor personnel must exercise and exhibit absolute decorum, composure and stability at all times.

• The contractor is responsible for supplying all equipment, personnel, tools, supplies and materials to

perform these services. Including portable restroom facilities if these facilities are not available on facility

grounds.

• The contractor shall provide his/her own REFUSE FACILITIES. The contractor is required to dispose of

all debris and other waste materials generated by his/her work at a licensed off-site landfill.

• Restoration and clean-up: Remove excess and waste material daily. In areas where planting and turf work

have been completed, clear the area of all debris, spoil piles and containers. Where existing or new turf

areas have been damaged or scarred during planting and construction operations, restore disturbed area(s)

to their original condition. Keep at least one (1) paved pedestrian access route and vehicular access route to

each building clean at all times. Clear all other paved areas when work in adjacent areas is completed.

6.2. Desired Skills and Knowledge

During this project, the Contractor shall be responsible for obtaining, and maintaining in good standing, all

licenses (including professional licenses, if any), permits, inspections and related fees for each or any such

licenses, permits and /or inspections required by the State, county, city or other government entity or unit to

accomplish the work specified in this statement of work.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

SCBHDD-OIDD Whitten Center - Tree Removal

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See also