Water Pump Station Replacement Parts

Location:	North Carolina
Posted:	Mar 12, 2026
Due:	Mar 26, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	43 - Pumps and Compressors
Solicitation No:	320-320-090326FD
Publication URL:	To access bid details, please log in.

Solicitation Number:	320-320-090326FD
Project Title:	Water Pump Station Replacement Parts
Description:	The purpose of this Request for Quotation (RFQ) is to obtain pricing from qualified vendors for the purchase of replacement pump parts and components for the City of Rocky Mount Wastewater Treatment Plant. The City’s Wastewater Treatment Division operates and maintains multiple pump systems that are critical to the reliable collection, conveyance, and treatment of wastewater. Routine maintenance and timely replacement of worn or damaged components are necessary to ensure the continued performance, efficiency, and reliability of these systems. The parts requested under this RFQ include various impellers, wear plates, seals, bearings, gaskets, flappers, and other associated components compatible with existing pump equipment currently in operation at the treatment facility. These components are required to support ongoing maintenance activities and to minimize system downtime.
Opening Date:	3/26/2026 2:00 PM
Posted Date:	3/12/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-090326FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-03-26T14:00:00.0000000	Posted Date * 2026-03-12T14:16:56.0000000Z	Primary Commodity Code Bearings and bushings and wheels and gears
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tracy Winfield
Description The purpose of this Request for Quotation (RFQ) is to obtain pricing from qualified vendors for the purchase of replacement pump parts and components for the City of Rocky Mount Wastewater Treatment Plant. The City’s Wastewater Treatment Division operates and maintains multiple pump systems that are critical to the reliable collection, conveyance, and treatment of wastewater. Routine maintenance and timely replacement of worn or damaged components are necessary to ensure the continued performance, efficiency, and reliability of these systems. The parts requested under this RFQ include various impellers, wear plates, seals, bearings, gaskets, flappers, and other associated components compatible with existing pump equipment currently in operation at the treatment facility. These components are required to support ongoing maintenance activities and to minimize system downtime.

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Water Resources

Request for Quotation: 320-090326FD

Water Pump Station Replacement Parts

Date of Issue: March 12, 2026

Quote Opening Date: March 26, 2026

at 2:00 PM ET

Direct all inquiries concerning this RFQ to:

Fantashia Dickens, Purchasing Associate III

Email: Fantashia.dickens@rockymountnc.gov

Phone: 252-972-1352

REQUEST for Quote # 320-090326FD

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification

Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina

General Statute 132-1.10(b) this identification number shall not be released to the public. This page will

be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page is to be filled out and returned with your quote.

Failure to do so may subject your quote to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All quoteders are hereby notified that they must have the

proper license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying

with state law and local ordinances.”

CITY OF ROCKY MOUNT

Water Resources

Refer ALL Inquiries regarding this RFQ to:

Fantashia Dickens

Purchasing Associate III

REQUEST for Quote # 320-090326FD

Quotes will be due: 03/26/2026 2:00 PM

Contract Type: Purchase/Goods

EXECUTION

In compliance with this REQUEST for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are quote, at the prices set opposite each item within the time

specified herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without

collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of

any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.

143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore,

by executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by

any Federal or State department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of

its sub-Contractors for any Contract awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter 64 of

the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify

the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit

the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public Contract;

or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone

with a Contract with the City, or from any person seeking to do business with the City. By execution of this response to the RFQ,

the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift has

been offered, accepted, or promised by any employees of your organization.

Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late

quotes cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Offer valid for at least 60 days from date of quote opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF QUOTE

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount

Purchasing Office shall affix his/her signature hereto and this document and all provisions of this REQUEST for Quote along

with the Vendor quote response and the written results of any negotiations shall then constitute the written agreement between

the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

Quote Number: 320-090326FD

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................4

2.0 GENERAL INFORMATION.......................................................................................................4

2.1 REQUEST FOR QUOTE DOCUMENT ....................................................................................4

2.2 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS ...............................4

2.3 RFQ SCHEDULE.....................................................................................................................4

2.4 QUOTE QUESTIONS ..............................................................................................................5

2.5 EMAILING OR MAILING INSTRUCTIONS..............................................................................5

2.6 AUTHORIZED SIGNATURE REQUIREMENT.........................................................................6

2.7 QUOTE CONTENTS................................................................................................................6

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................6

3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS ..............................................7

3.1 METHOD OF AWARD.............................................................................................................7

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........7

3.3 INTERPRETATION OF TERMS AND PHRASES....................................................................7

4.0 REQUIREMENTS .....................................................................................................................8

4.1 CONTRACT TERMS ...............................................................................................................8

4.2 PRICING .....................................................................................................................................8

4.3 INVOICES................................................................................................................................8

4.4 MINORITY BUSINESS PARTICIPATION................................................................................9

4.5 VENDOR’S REPRESENTATIONS ........................................................................................10

5.0 SCOPE OF WORK .................................................................................................................10

5.1 GENERAL SPECIFICATIONS...............................................................................................10

5.2 ACCEPTANCE OF WORK ....................................................................................................11

6.0 CONTRACT ADMINISTRATION.............................................................................................11

6.1 DISPUTE RESOLUTION .......................................................................................................11

6.2 CONTRACT CHANGES ........................................................................................................11

6.3 CITY’S RIGHTS AND OPTIONS ...........................................................................................11

ATTACHMENT A: PRICING.............................................................................................................12

ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS.....................................14

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ......................................................14

Page | 3

RFQ Number: 320-090326FD

Vendor: __________________________________________

1.0 PURPOSE AND BACKGROUND

The purpose of this Request for Quotation (RFQ) is to obtain pricing from qualified vendors for the purchase of

replacement pump parts and components for the City of Rocky Mount Wastewater Treatment Plant.

The City’s Wastewater Treatment Division operates and maintains multiple pump systems that are critical to the

reliable collection, conveyance, and treatment of wastewater. Routine maintenance and timely replacement of worn or

damaged components are necessary to ensure the continued performance, efficiency, and reliability of these systems.

The parts requested under this RFQ include various impellers, wear plates, seals, bearings, gaskets, flappers, and

other associated components compatible with existing pump equipment currently in operation at the treatment facility.

These components are required to support ongoing maintenance activities and to minimize system downtime.

This informal RFQ seeks competitive pricing for the items listed in the attached specifications or pricing sheet. The

selected vendor will provide the specified parts or approved equivalents meeting the operational requirements of the

City’s Wastewater Treatment Division.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR QUOTE DOCUMENT

The RFQ is comprised of the base RFQ document, any attachments, and any addenda released before the Contract

award. All attachments and addenda released for this RFQ in advance of any Contract award are incorporated herein

by reference.

2.2 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, the City's terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFQ and comply with all requirements and specifications

herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be

issued in connection with this RFQ.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFQ,

those must be submitted as questions in accordance with the instructions in Section 2.5 QUOTE QUESTIONS. If the

City determines that any changes will be made as a result of the questions asked, then such decisions will be

communicated in the form of an RFQ addendum. The City may also elect to leave open the possibility for later

negotiation and amendment of specific provisions of the Contract that have been addressed during the question-and-

answer period. Other than through this process, the City rejects and will not be required to evaluate or consider any

additional or modified terms and conditions submitted with the Vendor’s quote. This applies to any language appearing

in or attached to the document as part of the Vendor’s quote that purports to vary any terms and conditions or Vendor’s

instructions herein or to render the quote non-binding or subject to further negotiation. Vendor’s quote shall constitute

a firm offer. By execution and delivery of this RFQ Response, the Vendor agrees that any additional or modified

terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect and will be

disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient

grounds to reject Vendor’s quote as nonresponsive.

Contact anyone working for or with the City regarding this RFQ other than the City Contract Specialist named on the

face page of this RFQ in the manner specified by this RFQ shall constitute grounds for rejection of said Vendor’s offer,

at the City’s election.

2.3 RFQ SCHEDULE

The table below shows the intended schedule for this RFQ. The City will make every effort to adhere to this schedule.

Page | 4

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Water Pump Station Replacement Parts

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