RFB for Installation of Transmission Structures and Conductors at Boviet Substation

GREENVILLE UTILITIES COMMISSION
GREENVILLE, NORTH CAROLINA
SPECIFICATION AND BID DOCUMENTS
FOR THE INSTALLATION OF TRANSMISSION STRUCTURES
AND CONDUCTORS AT BOVIET SUBSTATION
ISSUED FOR BIDS
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ADVERTISEMENT FOR BIDS
Sealed proposals will be received in the Office of the Procurement Manager, Greenville
Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM
(EDT) on April 07, 2026 and immediately thereafter publicly opened and read for the
INSTALLATION OF TRANSMISSION STRUCTURES AND CONDUCTORS AT BOVIET
SUBSTATION.
Instructions for submitting bids and complete specifications will be available in the
Office of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street,
Greenville, North Carolina during regular office hours, which are 8:30AM - 5:00PM Monday
through Friday.
Greenville Utilities Commission reserves the right to reject any or all bids. Late bids
will not be considered.
PRE-BID MEETING - A Pre-Bid meeting will be held at Greenville Utilities
Commission, New Operations Center, Engineering Building, 3355 NC 43N,
Greenville, North Carolina 27834 on Wednesday, March 11, 2026 at 1:00 pm to
3:00 pm (EDT).
The intent of the Pre-Bid Meeting is to allow the bidders an opportunity to
ask questions and make clarifications prior to submitting a bid.
Only portions of the bid/contract will be discussed. Lack of discussion or
clarification of any portion of the bid/contract does not relieve the Bidder from
conforming to the provisions of the same.
Questions regarding this Request for Bid (RFB) should be received by or before 5:00 pm,
March 17, 2026. All questions shall be directed via e-mail to the attention of Cleve
Haddock, Lifetime CLGPO, Procurement Manager at: haddocgc@guc.com, (252) 551-
1533.
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GREENVILLE UTILITIES COMMISSION
GREENVILLE, NORTH CAROLINA
SPECIFICATION AND BID DOCUMENTS FOR THE INSTALLATION OF
TRANSMISSION STRUCTURES AND CONDUCTORS AT BOVIET SUBSTATION
TABLE OF CONTENTS
REQUEST FOR PROPOSAL
General Instructions ................................................................................................................................. GI-1
General Conditions ................................................................................................................................ GC-1
Special Conditions .................................................................................................................................. SC-1
Contract ..................................................................................................................................................... C-1
FORM OF PROPOSAL
Proposal ..................................................................................................................................................... P-1
Terms and Conditions ................................................................................................................................ P-2
Addenda/Clarifications/Bulletins ............................................................................................................... P-5
Labor, Material, and Unit Pricing Proposals .............................................................................................. P-7
Proposed Construction Schedule ............................................................................................................. P-12
Certificate of Insurance ............................................................................................................................ P-13
Copy of Contractor's License .................................................................................................................. P-14
Form of Exceptions .................................................................................................................................. P-15
Equal Employment Opportunity Affidavit .............................................................................................. P-16
Good Faith Efforts ................................................................................................................................... P-27
Proposed Project Management Staff ........................................................................................................ P-33
References ................................................................................................................................................ P-34
List of Subcontractors .............................................................................................................................. P-35
E-Verify Compliance ............................................................................................................................... P-36
Iran Divestment Act Certification ............................................................................................................ P-37
Bid Bond .................................................................................................................................................. P-38
Performance Bond/Payment Bond ........................................................................................................... P-39
GUC Terms and Conditions ..................................................................................................................... P-42
TECHNICAL SPECIFICATIONS
Technical Specifications - Installation Specifications ............................................................................... S-1
Technical Specifications - Material Specifications ................................................................................. S-28
APPENDICES
A. Pole Replacement Schedule
B. Staking Sheet
C. Plan & Profile Drawing
D. Standard Pole Framing
E. Standard Assembly Drawings
F. Sag-Tension Charts
G. Galvanized Steel Manufacturer's Drawings
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SECTION I
GENERAL INSTRUCTIONS FOR FORMAL BIDS
INSTALLATION OF TRANSMISSION STRUCTURES AND CONDUCTORS AT
BOVIET SUBSTATION
1. NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,
North Carolina 27834 until 2:00 PM (EDT) on April 07, 2026, the day of opening. Bids
submitted in a fax or e-mail in response to this Invitation for Bids will not be acceptable.
2. STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by
an authorized official of the firm. Return only the attached Proposal Form. Do not
return the Advertisement for Bids, Instructions to Bidders or Specifications.
3. PREPARATION OF BID
Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and
the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,
GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE,
NORTH CAROLINA 27834.
4. TIME FOR OPENING BIDS
Bids will be opened promptly and read at the hour and on the date set forth in the
advertisement in the Office of the Procurement Manager, Greenville Utilities Main Office,
401 S. Greene Street, Greenville, North Carolina. Bidders or their authorized agents are
invited to be present.
5. BID SECURITY
5.1. Each Proposal shall be accompanied by a cashier's check, or certified check
drawn on a bank or trust company insured by the Federal Deposit Insurance
Corporation, or the Savings Association Insurance Fund, or an original
signed/sealed Bid Bond in an amount equal to not less than five percent (5%) of
the total amount of the Proposal; said deposit to be retained by the Owner as
liquidated damages in event of failure of the Successful Bidder to execute the
Contract within ten (10) days after the award.
5.2. Bid Bond shall be conditioned that the Surety will upon demand forthwith make
payment to the Obligee upon said Bond if the Bidder fails to execute the
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Contract in accordance with the Bid Bond, and upon failure to immediately
make payment, the Surety shall pay to the Obligee an amount equal to double
the amount of said Bond. Standard Form of Bid Bond is included in these
Specifications.
5.3. Only one (1) bid Surety is required, the amount of which shall be based on the
total amount of all bid schedules.
6. BULLETINS AND ADDENDA
Any bulletins issued during the time of bidding or addenda to Specifications are to be
considered covered in the Proposal, and in executing a Contract will become a part thereof.
Receipt of addenda shall be acknowledged by the bidder in the Form of Proposal.
7. NC SALES TAX
Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission
(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.
8. FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
9. FORM OF EXCEPTIONS
Proposals shall include a Form of Exceptions utilizing forms provided which shall itemize
each exception from the Specifications. The Form of Exceptions shall state the section,
subsection, and paragraph designations from the part of the Specifications to which exception
is taken and explain in detail the nature of the exception. A copy of this Form of Exceptions
is included in the Form of Proposals. Exceptions will not necessarily eliminate a Bidder from
consideration, even if bids without exceptions are received from others. The treatment of
exceptions will be based entirely on the overall best interests of the Owner.
10. DISCREPANCY
Should the Bidder find discrepancies in or omissions from the Drawings or Documents or
should he be in doubt as to their meaning, he shall at once notify the Engineer who will send
written instructions to all Bidders. Neither the Owner nor the Engineer will be responsible for
any oral instructions. If Plans and Specifications are found to disagree after Contract is
awarded, the Engineer shall be the judge as to what was intended. The Successful Bidder is
hereby made responsible for the furnishing of the necessary labor, tools and equipment
reasonably inferred or evidently necessary for the proper execution and completion of the
work; for any additional work involved in the correction of apparent errors or
inconsistencies, and in executing the true intent and meaning of the Drawings and
Specifications as interpreted by the Engineer and all such labor and equipment shall be
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provided at the Contractor's expense, and under no condition will any such labor and
equipment be allowed as an extra.
11. EVALUATION AND AWARD OF BIDS
11.1. The award of the Contract will be made to the lowest responsible, responsive
Bidder as soon as practicable. The bid shall be awarded to the Bidder who, in
the judgment of the Owner, offers the best value to the Owner. Factors to be
considered by the Owner are specified in Paragraph 11.3. The Owner reserves
the right to reject any and all bids.
11.2. The Owner reserves the right to waive minor irregularities or minor errors in
any Proposal if it appears to the Owner that such irregularities or errors were
made through inadvertence. Any such irregularities or errors so waived must be
corrected on the Proposal prior to its acceptance by the Owner.
11.3. In estimating the lowest cost to the Owner as one of the factors in deciding the
award of the Contract, the Owner will consider, in addition to the prices quoted
in the Proposal, the following:
11.3.1. Completion date
11.3.2. Adherence to the Plans and Specifications
11.3.3. Contractor capabilities, crew experience, and past performance
11.3.4. Conditional quotations (Only firm fixed prices in U.S. dollars)
11.3.5. Any additional factors deemed appropriate by the Owner.
11.4. In the event the Bidder proposes any change or deviation from the Engineer's
Plans and Specifications, such proposed changes or deviations must be
submitted at the time bids are opened on the Form of Exceptions included. The
Owner reserves the right to reject any proposed changes or deviations. All
exceptions must be stated on the Form of Exceptions. Failure to provide a Form
of Exceptions with the Proposal shall imply strict adherence to all details of the
Plans and Specifications.
11.5. The Contract, when awarded, shall be deemed to include the Specifications for
the equipment, and the Bidder shall not claim any modification thereof resulting
from any representative or promise made at any time by any officer, agent, or
employee of the Owner or by any other person.
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12. PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment
discount is offered, it may be considered in the award of the contract.
13. NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied
by the number of units) the unit price governs. In the case where numerical bids are stated
both in numbers and in words, the words govern.
14. BID WITHDRAWAL
If, within 24 hours after bids are opened, any Bidder files a duly signed written notice with
the Owner and promptly thereafter demonstrates to the reasonable satisfaction of the Owner
that there was a substantial mistake in the preparation of its bid, that Bidder will not be
permitted to modify its bid, but may withdraw its bid in its entirety, and the Bid Security will
be returned. Thereafter, the bidder will be disqualified from further bidding on the
installation of the project herein specified.
15. MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to
utilize M/WBE suppliers of materials and/or labor.
16. PERFORMANCE AND PAYMENT BONDS
16.1. The Successful Bidder shall be required to furnish separate Performance and
Payment Bonds executed on the forms bound herein in amounts at least equal to
one hundred percent (100%) of the Contract price as security for the faithful
performance of this Contract and as security for the payment of all persons
performing labor and furnishing materials and equipment in connection with
this Contract.
16.2. Performance and Payment Bonds shall be with a Surety company authorized
and licensed to do business in the State of North Carolina and shall be for the
full Contract sum.
17. EXAMINATION OF CONDITIONS
Prior to the submission of the Proposal, the Bidder shall make and shall be deemed to have
made a careful examination of the Plans and Specifications on file with the Owner and with
the Engineer, and all other matters that may affect the cost and the time of completion of the
work.
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SUBCONTRACTORS
The Bidder shall include in the Proposal a listing of all subcontractors (if any) and their
respective support services to be utilized during the project. All subcontractors will be
subject to approval by the Owner and Engineer.
18. COMPLETION
18.1. The award of this Contract shall be issued as soon as possible, subsequent to the
bid opening, by issuance of written contract to the Contractor by the Engineer or
notification from the Owner. Work on the project shall begin after award of
Contract and no later than MAY 4, 2026.
18.2. The completion date for the project's on-site activities shall be JULY 3, 2026.
18.3. Time for completion shall be extended for delays due to bad weather days or
other special cases with the written consent of the Owner and/or Engineer.
18.4. The Contractor shall include in the Proposal a project construction schedule
using the completion date above, indicating each major construction activity
with duration and the total number of calendar days of construction time he
proposes to perform his work based on the above completion date.
19. LIQUIDATED DAMAGES
Time is of the essence, and it is critical that the work be performed on schedule and time is
allowed for the completion of the work in the Contract Agreement included herewith.
Damages for delay shall be at the rate of four-thousand dollars ($4,000.00) per calendar day
for failure of the Contractor to complete the work within the Construction Schedule. No
credit shall be given for early completion of the work.
20. BIDS TO BE RETAINED
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period
of sixty (60) days pending the execution of a Contract by the Successful Bidder. Should the
Successful Bidder default and not execute a Contract, the Contract will be offered to the next
lowest responsible, responsive Bidder.
21. DELIVERY LOCATION
The prices quoted shall include delivery of any Contractor-furnished materials and
equipment to the project site, and complete installation of said materials and equipment and
installation of the Owner- furnished materials. The location of GUC materials warehouse is
701 Utility Way Greenville, NC 27834.
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22. FORM OF PROPOSAL
Those bids not received on the Form of Proposal contained herein will be considered
unresponsive. The forms shall be filled out completely. Any omissions may cause the entire
Proposal to be rejected.
23. CONTRACTOR'S INSURANCE
23.1. General Liability: Commercial General Liability Insurance, (with coverage
consistent with ISO Form CG 00 01 12 07 or its equivalent) with a limit of not
less than One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) per project or per location general aggregate, and a
deductible or self-insured retention not to exceed Twenty-five Thousand Dollars
($25,000) per occurrence, covering liability for bodily injury and property
damage, arising from premises, operations, independent contractors, personal
injury/advertising injury, contractual liability, and products/completed
operations for not less than two (2) years from the Substantial Completion Date.
23.2. Automobile Liability: Commercial Automobile Liability Insurance, including
coverage for liability arising out of the use of owned (if any), non-owned,
leased or hired automobiles, for both bodily injury and property damage in
accordance with Applicable Legal Requirements, with a limit of not less than
One Million Dollars ($1,000,000) combined single limit per occurrence.
23.3. Workers Compensation: Worker's Compensation Insurance, with statutory
limits, covering all of Subcontractor's employees, on terms and conditions as
required by applicable Law and imposed by worker's compensation,
occupational disease or similar laws, including the Longshore and Harbor
Workers' Act, the Federal Employers' Liability and the Jones Act, if applicable.
23.4. Employers Liability: Employers' Liability Insurance with limits of not less than
One Million Dollars ($1,000,000) each accident for bodily injury by accident,
One Million Dollars ($1,000,000) each employee for bodily injury by disease,
and One Million Dollars ($1,000,000) policy limit.
23.5. Umbrella Liability: Subcontractor must provide an Umbrella form (not Excess
Liability form) that provides additional liability for underlying General
Liability, Auto Liability, and Employer Liability.
23.5.1. Level 1 Contracts (Contract Value $200,000 to $499,999) - $1,000,000
23.5.2. Level 2 Contracts (Contract Value $500,000 to $999,999) - $3,000,000
23.5.3. Level 3 Contracts (Contract Value $1,000,000 & up) - $5,000,000
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24. CONTRACTOR'S LICENSE
In accordance with the State of North Carolina General Statues, Contractors performing work
of this caliber in the State must be licensed to do so. A current copy of the Contractor's State
of North Carolina Board for General Contractor's License must be submitted with this
Proposal in the Form of Proposal. Additionally, a valid license must be maintained during
the course of the work.
Contractor represents and warrants that it is fully experienced in projects of the nature, scope
and magnitude of the Work, properly qualified, registered, licensed, equipped, organized and
financed to perform the Work.
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