Propane Supply and Maintenance Services, Devens RFTA, MA

The purpose of this Amendment 0001 is to add a site map to the listing.

All other terms and conditions remain unchanged.

** THIS REQUIREMENT IS BEING SOLICITED AS TOTAL SMALL BUSINESS SET ASIDE **

THIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS IN ACCORDANCE

WITH FAR 52.232-18

NOTE: Offerors may use another format for submission of quotes. However, all quotes must

contain the minimum information required under FAR 52.212-1, "Instructions to Offerors -

Commercial Products and Commercial Services (Sep 2023).

1.0 Introduction and Summary

The U.S. Army Contracting Command, on behalf of the USAG Fort Devens, MA, is seeking

qualified contractors to provide propane supply and maintenance services. The contractor shall

furnish all labor, equipment, materials, supervision, and transportation necessary for propane

delivery, annual inspections, and on-call service calls as outlined in the Scope of Work (SOW)

"Devens RFTA Propane Supply Contract" dated 09 February 2026.

Services are required for the Devens Reserve Forces Training Area (RFTA) South Post Range

Complex in Lancaster, MA, and the Former Moore Army Airfield in Ayer, MA.

This acquisition is a Total Small Business Set-Aside. The designated NAICS code is 325120

(Industrial Gas Manufacturing) with a Product Service Code (PSC) of 6830 (Gases:

Compressed and Liquefied).

2.0 Period of Performance

The anticipated contract will include a 12-month base year, followed by three (3) 12-month

option years, subject to the availability of funds and satisfactory performance.

3.0 Scope of Work

The contractor will be responsible for a comprehensive range of propane services, including but

not limited to:

Propane Delivery: Provide automatic, on-call delivery of approximately 15,000 gallons of

Liquefied Petroleum Gas (Propane) annually. Deliveries must conform to ASTM D1835

standards. Response times are critical:

Standard Notification: Delivery within 24 hours.

Emergency Notification: Delivery within 12 hours.

Annual Inspections: Perform and document annual inspections of all government-owned

propane tanks and associated piping to ensure compliance with NFPA 58 and 527 CMR 6.00

codes.

Service and Repairs: Conduct on-call service for diagnosis and repair of tanks, appurtenances,

and gas lines. The contractor will provide parts and materials, with government pre-approval

required for costs exceeding $50.00.

Propane Transfer: Provide on-call services to transfer propane between tanks as directed by

government personnel.

Permits and Compliance: The contractor is solely responsible for obtaining and financing all

required local, state, and federal permits, licenses, and inspections necessary to execute the

work.

3.1. System for Award Management (SAM): The Offeror must be registered in the System for

Award Management (SAM) in order to be eligible to receive an award. If you need to register in

SAM, go to https://www.sam.gov/.

3.2. See Federal Acquisition Regulations (FAR) clause 52.212-1, "Instruction to Offeror -

Commercial Items" and FAR 52.212-1, Addendum for additional information.

3.3. See FAR clause 52.212-2, "Evaluation -- Commercial Items" and FAR 52.212-2,

Addendum for additional information and for evaluation criteria.

3.4. See FAR provision 52.204-24, "Representation Regarding Certain Telecommunications

and Video Surveillance Services or Equipment," FAR clause 52.204-25, "Prohibition on

Contracting for Certain Telecommunications and Video Surveillance Service or Equipment" and

FAR provision 52.204-26, "Covered Telecommunications Equipment or Services-

Representation." As a result of interim FAR Rule 2019-0009, published on 14 July 2020, and

effective on 13 August 2020, Section 889(a)(1)(B) Prohibition on Contracting with Entities Using

Certain Telecommunications and Video Surveillance Services or Equipment Clauses, these

provision and clauses are included within this solicitation in full text. When submitting a

response to this solicitation, FAR provision 52.204-24 and FAR clause 52.204-26 shall be

completed and included by the Offeror.

4.0 Important Information

Site Visit: A site visit is strongly recommended. The Government will not grant extra

compensation for difficulties arising from a contractor's failure to attend the site visit and

understand the full scope of the requirements.

4.1. Site Visit Requests: Site Visits are available upon request. Twenty-Four (24) hours

advance notification is required for any site visit requests. Site Visit requests shall be submitted

via email to the following:

Zygmunt V. Osiecki

DPW Director

Devens Reserve Forces Training Area

zygmunt.v.osiecki.civ@army.mil

(978) 615-6555

Contract Specialist:

Nelia Shyshak

Nelia.shyshak.civ@army.mil

Contracting Officer:

Edward Sherwood

edward.l.sherwood4.civ@army.mil

If the notification to attend the Site Visit is not provided 24 hours prior to the Site Visit date/time

the request may be denied. In no event shall failure to inspect the site constitute grounds for a

claim after contract award.

4.2. Questions: All questions regarding this RFQ shall be submitted in writing, via email, no

later than 9:00 PM Eastern Standard Time (EST) on 19 February 2026 to both Nelia Shyshak,

Contract Specialist, Nelia.shyshak.civ@army.mil and Edward Sherwood, Contracting Officer,

edward.l.sherwood4.civ@army.mil. The questions will be answered all at once and be posted

on SAM.gov once the question period has closed.

4.3. Inspection/Acceptance: Inspection and Acceptance will be performed by the Government

at Destination.

4.4. Responses to this RFQ are due no later than 2:00 PM EST on 20 February 2026. Quotes

shall be submitted in writing, signed, dated, and received via email to Contract Specialist, Nelia

Shyshak - nelia.shyshak.civ@army.mil and Contracting Officer, Edward Sherwood - edward.l.

sherwood4.civ@army.mil

Security Requirements: All contractor employees requiring access to the installation must

complete mandatory AT Level I, iWATCH, and OPSEC training within 30 days of the contract

award.

Work Hours: Standard work shall be performed between 0830 and 1600 (8:30 AM - 4:00 PM),

Monday through Friday, excluding federal holidays.

5.0 Basis for Award

In accordance with Federal Acquisition Regulation (FAR) 13.106, the Government intends to

award a single Firm-Fixed-Price contract to the responsible offeror who submits the lowestpriced,

technically acceptable quote.

(a) Evaluation Process:

A quote must be rated "Acceptable" for the Technical Capability factor to be considered for

award. The Government will then award to the responsible offeror with the lowest evaluated

price among all technically acceptable quotes.

(b) Evaluation Factors:

1. Technical Capability (Acceptable/Unacceptable): The quote must meet all minimum

requirements of the Scope of Work (SOW) to be rated "Acceptable." Quotes that fail to meet

any minimum requirement will be rated "Unacceptable" and will not be considered further.

2. Price: The Government will evaluate the price of all technically acceptable quotes. The total

evaluated price will be the sum of the base year and all option years.

(c) Price Reasonableness:

Pursuant to FAR 13.106-3, the price will be evaluated for reasonableness. The Government

may use various techniques to ensure a fair and reasonable price, including comparison of

quotes received and comparison to the Independent Government Estimate (IGE).

A final award decision will only be made upon a determination that the prospective contractor is

responsible in accordance with FAR Part 9.

6. Completing a Quote for Submittal:

a. The Offeror shall provide with their offer, the name, title, address, email address and

telephone number of the company/division point of contact regarding business decisions made

with respect to the proposal and who can contractually obligate the company.

b. The Offeror shall submit a price for all Contract Line Item Numbers (CUNs) for the base and

option periods. Each CUN shall include the Unit Price and Extend Price. The proposed price

shall include all personnel, supplies, services, management, overhead, other directs costs,

General & Administrative, and profit to fulfill the contractual requirements of the Scope of Work

(SOW).

i. Please enter the total proposed price below, if not included in your Quote:

Total Quote Amount:$__________

ii. Pricing for each CUN shall be submitted in the proper format. The proper format consists of

QUANTITY times (x) UNIT PRICE equals(=) AMOUNT/NET AMOUNT. In the event there is a

discrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by

the QUANTITY. If the Offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a

UNIT PRICE, the AMOUNT/NET AMOUNT divided (/) by the QUANTITY will be held to be the

intended price.

iii. The proposed firm-fixed-price per gallon shall be all-inclusive for the fuel and its delivery.

The proposed unit prices must account for any potential market fluctuations in fuel cost for the

respective performance period.

iv. The proposed firm-fixed-price per service/maintenance CLINs be all-inclusive for the

completion of the service as described in the SOW, including all labor, travel, equipment, and

reporting.

v. The NTE amounts are ceilings established by the Government for evaluation and funding

purposes. The Government is only obligated to pay for services actually ordered by the

Contracting Officer or a Government Representative and rendered by the contractor.

vi. Materials: In accordance with the SOW, the contractor must obtain Government preapproval

for any single material cost exceeding $50.00. Approved material costs will be

reimbursed at actual cost with no markup.

c. The Offeror must include the following information in their proposal:

CAGE Code

Unique Entity ID (UEI)

Tax ID Number

d. The Offeror shall complete all "fill-ins" in provisions and clauses that apply and include with

submission response to this solicitation.

e. The Offeror shall submit with their proposal, their valid Certificate of Insurance, as prime

contractor, in accordance with FAR Clause 52.228-5, Insurance - Work on a Government

Installation. Coverage amounts shall comply with insurance requirements listed in FAR Subpart

28.307-2 as follows:

a) Workers' Compensation and Employer's Liability. Contractors are required to comply with

applicable Federal and State workers' compensation and occupational disease statutes. If

occupational diseases are not compensable under those statutes, they shall be covered under

the employer's liability section of the insurance policy, except when contract operations are so

commingled with a contractor's commercial operations that it would not be practical to require

this coverage. Employer's liability coverage of at least $100,000 shall be required, except in

States with exclusive or monopolistic funds that do not permit workers' compensation to be

written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense

Base Act.)

(b) General Liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the

comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as

determined by the agency.

(c) Automobile Liability. The contracting officer shall require automobile liability insurance

written on the comprehensive form of policy. The policy shall provide for bodily injury and

property damage liability covering the operation of all automobiles used in connection with

performing the contract. Policies covering automobiles operated in the United States shall

provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury

and $20,000 per occurrence for property damage. The amount of liability coverage on other

policies shall be commensurate with any legal requirements of the locality and sufficient to meet

normal and customary claims.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing

the contract, the contracting officer shall require aircraft public and passenger liability

insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for

bodily injury, other than passenger liability, and $200,000 per occurrence for property damage.

Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the

number of seats or passengers, whichever is greater.

(e) Vessel Liability. When contract performance involves use of vessels, the contracting officer

shall require, as determined by the agency, vessel collision liability and protection and

indemnity liability insurance.

f. All proposals shall remain valid for 120 calendar days.

g. Multiple offers will not be accepted.

*** END OF NARRATIVE 1 ***