Leaf Collection Service Request for Bids

Leaf Collection Service
SPECIFICATION AND CONTRACT DOCUMENTS
CITY OF NORTH OLMSTED
COUNTY OF CUYAHOGA
STATE OF OHIO
MAYOR NICOLE DAILEY JONES
PREPARED BY:
NORTH OLMSTED SERVICE DEPARTMENT
5200 DOVER CENTER ROAD
NORTH OLMSTED, OH 44070

TABLE OF CONTENTS
Title Sheet
Table of Contents
Legal Advertisement
Resolution No. 2026-17
Instructions to Bidders
General Conditions
Specifications and Bid Form
Non-Collusion Affidavit
Delinquent Tax Form
Equal Opportunity Clause Form
Notice of Award
Agreement

LEGAL ADVERTISEMENT
City of North Olmsted, Director of Public Service will accept sealed bids for Leaf Collection Service in
accordance with City Council Resolution No. 2026-17. Bids must be submitted not later than 10:00AM,
Eastern Standard Time, on the 16th day of April 2026. Bid packages, plans and specifications are on file
and available for pick-up in the Service Department located at North Olmsted City Hall, 5200 Dover Center
Road, North Olmsted, Ohio 44070 or may be requested by email at servicedept@north-
olmsted.com. Bidders must comply with Federal, State and Local law, meet all deadlines and comply with
instructions contained in Bid Package. Bids will be opened on April 16, 2026, at 10:00AM, EST and subject
to award by the Board of Control to the lowest and best bidder.
MAYOR Nicole Dailey Jones
City of North Olmsted, Ohio
Published in the Westlife on: April 1st and April 8, 2026

INSERT RESOLUTION

INSTRUCTIONS TO BIDDERS
ALL CONTRACTS

TABLE OF ARTICLES
1. Defined Terms
2. Bids Received
3. Location and Description of Project
4. Copies of Bidding Documents
5. Examination of Contract Documents and Site
6. Interpretations and Addenda
7. Contract Time
8. Preparation of Bid
9. Submission of Bid
10. Modification or Withdrawal of Bid
11. Opening of Bids
12. Disqualification of Bidders
13. Bids to Remain Subject to Acceptance
14. Award of Contract
15. Contractor's Insurance
16. Execution of Agreement
17. Special Requirement

ARTICLE 1 - DEFINED TERMS
1.1 Terms used in these Instructions to Bidders have the meanings assigned to them in the
General Conditions. The term "Successful Bidder" means the Bidder to whom CITY (on
the basis of CITY'S evaluation as hereinafter provided) makes an award.
ARTICLE 2 - BIDS RECEIVED
2.1 Refer to Legal Advertisement for information on receipt of Bids.
ARTICLE 3 - LOCATION AND DESCRIPTION OF PROJECT
3.1 Refer to the General Conditions and Specifications for the location and description of the
project.
ARTICLE 4 - COPIES OF BIDDING DOCUMENTS
4.1 Refer to Legal Advertisement for information on examination and procurement of
documents.
4.2 Complete sets of Bidding Documents shall be used in preparing Bids; the CITY assumes
no responsibility for errors or misinterpretations resulting from the use of incomplete sets
of Bidding Documents.
4.3 CITY in making copies of Bidding Documents available on the above terms does so only
for the purpose of obtaining Bids for the supplies and does not confer a license or grant
for any other use.
ARTICLE 5 - EXAMINATION OF CONTRACT DOCUMENTS AND SITE
5.1 Before submitting a Bid, Bidder shall (a) examine the Contract Documents thoroughly,
(b) visit the site to familiarize itself with local conditions that may affect cost, progress,
performance or furnishing of the supplies, (c) familiarize itself with federal, state and
local laws, ordinances, rules and regulations that may affect cost, progress, performance
or furnishing of the supplies, (d) examine the Contract Documents for other work to be
performed on the Project that relates to furnishing the supplies for which the Bid is to be
submitted, (e) study and carefully correlate Bidder's knowledge and observations with the
Contract Documents, and (f) notify CITY of any conflict, error, ambiguity or discrepancy
in the Contract Documents of which Bidder becomes aware.
5.2 On request, OWNER will conduct a site visit during OWNER'S normal business hours.
5.3 On request, Owner will provide each Bidder access to the site to conduct such
investigations and tests as each Bidder deems necessary for submission of this Bid.
5.4 The lands upon which the supplies are to be delivered are identified in the General
Conditions and Specifications.
5.5 The submission of a Bid will constitute an incontrovertible representation by Bidder that
it has complied with every requirement of this Article 6 and that the Contract Documents

are sufficient in scope and detail to indicate and convey understanding of all terms and
conditions for performing and furnishing the supplies.
ARTICLE 6 - INTERPRETATIONS AND ADDENDA
6.1 All questions about the meaning or intent of the Bidding Documents or the Contract
Documents shall be submitted to CITY in writing. In order to receive consideration,
questions must be received by CITY at least ten calendar days prior to the date fixed for
the opening of Bids. Any interpretations of questions so raised, which in the opinion of
CITY require interpretations, will be issued by Addenda mailed or delivered to all parties
recorded by CITY as having received the Bidding and Contract Documents for receipt
not later than three calendar days prior to the date fixed for the opening of Bids. The
CITY will not be responsible for oral interpretations or clarifications which anyone
presumes to make on their behalf.
6.2 CITY may issue such additional Addenda as may be necessary to clarify, correct or
change the Bidding Documents or the Contract Documents. Such Addenda, if any, will
be issued in the manner and within the time period stated in Paragraph 7.1.
ARTICLE 7 - CONTRACT TIME
7.1 The contract time shall be as indicated in the General Conditions, Specifications or
Agreement.
ARTICLE 8 - PREPARATION OF BID
8.1 A Bid must be made on the Bid Form as included in the Bidding Documents. Separate
Bid Form copies provided with the Contract documents shall be completed and submitted
in their entirety. The Bid Form shall not be altered in any way.
8.2 The Bid Form must be completed in ink or typed. Blank spaces in the Bid Form must be
filled in correctly where indicated, and the Bidder must state, both in words and
numerals, the prices proposed for each and every item bid. Ditto marks shall not be used.
8.3 A Bid shall be executed as stated below:
A. A Bid by an individual shall show the Bidder's name and official address.
B. A Bid by a partnership must be executed in the partnership name and signed by a
partner, whose title must appear under the signature and the official address of the
partnership shall be shown below the signature.
C. A Bid by a corporation must be executed in the corporate name by an officer of
the corporation and must be accompanied by a certified copy of a resolution of the
board of directors authorizing the person signing the Bid to do so on behalf of the
corporation. The corporate seal shall be affixed and attested by the secretary or an
assistant secretary. The state of incorporation and the official corporate address
shall be shown below the signature.
D. All names must be printed below the signature.

8.4 The Bid shall contain an acknowledgement of the receipt of all Addenda in the space
provided on the Bid Form.
8.5 The address and telephone number for communications regarding the Bid shall be shown.
8.6 In addition to the Bid Form the following listed documents, which are included in the
Bidding Documents, shall be executed in the manner described therein. Copies of the
document furnished and bound with the separate bid form copies shall be used in the
submission of the bid.
A. Non-Collusion Affidavit
B. Delinquent Tax form
C. EEOC Form
ARTICLE 9 - SUBMISSION OF BID
9.1 Bids shall be submitted at the time and place indicated in the Legal Advertisement.
9.2 Bid shall be enclosed in an opaque sealed envelope plainly marked on the outside with
the name and address of the Bidder, its license or registration number if applicable, the
name of the Bid Project, and the contract name or number. Bid shall be submitted with
Bid security and other required documents.
9.3 If the Bid is sent through the mail or other delivery system, the sealed envelope
containing the Bid shall be enclosed in another envelope plainly marked on the outside
with the notation "Bid Enclosed". Mailed Bids shall be addressed to: Director of Public
Safety and Service, City of North Olmsted, 5200 Dover Center Road, North Olmsted,
Ohio 44070.
ARTICLE 10 - MODIFICATION OR WITHDRAWAL OF BID
10.1 Withdrawal Prior to Bid Opening:
A. A Bidder may withdraw its Bid before the time fixed for the opening of Bids
by communicating his purpose in writing to the CITY. Upon receipt of such
written notice, the unopened Bid will be returned to the Bidder.
ARTICLE 11 - OPENING OF BIDS
11.1 Bids will be opened as indicated in the Legal Advertisement.
11.2 Bids received by mail or otherwise after the time specified for the acceptance of Bids will
not be accepted and will be returned to the Bidder unopened.
ARTICLE 12 - DISQUALIFICATION OF BIDDERS
12.1 More than one Bid for the same supplies from an individual, or a firm, partnership,
corporation or an association under the same or different names will not be considered.
Reasonable grounds for believing that any Bidder is interested in more than one Bid for