25-045-LH Hurricane Evacuation Sheltering Services (5/29/2025)

1.        GENERAL
A.        Invitation
Notice is hereby given that Macon-Bibb County will receive seal bid responses to the Request for Proposals firms to provide Hurricane Evacuation Sheltering Services for Macon-Bibb County (original plus 3 copies and Flash Drive) in the Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 o¿clock NOON at the time legally prevailing in Macon, Georgia on Thursday, May 29, 2025, for Emergency Shelter and Staffing Services for Macon- Bibb County.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, May 29, 2025, at 2:00 P.M. in the Macon-Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Suite 308, Macon, Ga 31201.
B.        Definitions
Wherever the term ¿Owner¿, ¿County¿, or ¿Macon-Bibb County¿ occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.
C.        Solicitation Documents
Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
D.        Pre-Bid

A pre-bid conference is scheduled for 10:00 o¿clock a.m., Wednesday, May 7, 2025, in the Procurement Department, 700 Poplar Street, 3rd Floor, Suite 308, Macon, Georgia 31201. This is a Mandatory this pre- bid is mandatory; contractor must be present in order to submit a response. Deadline to submit questions will be Friday, May 9, 2025, by 3:00 p.m. standard eastern time. All questions must be emailed to lhardwick@maconbibb.us
E.        Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia. All