19-IFB-2027842643-RMT Warrenton Generator Project

STATE OF NORTH CAROLINA
Department of Public Safety
Invitation for Bid #: 19-IFB-2027842643-RMT
DR-4827-0018 Warrenton Generator Project
Date of Issue: March 26, 2026
Bid Opening Date: April 23, 2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Morgan Rilling
Contract Specialist
Email: morgan.rilling@ncdps.gov

STATE OF NORTH CAROLINA
19-IFB-2027842643-RMT
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP #
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login
Electronic responses ONLY will be accepted for this solicitation.
Ver. 11/2023

STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Refer ALL Inquiries regarding this IFB to: Invitation for Bids # 19-IFB-2027842643-RMT
Morgan Rilling morgan.rilling@ncdps.gov Bids will be publicly opened: April 23, 2026 2:00 PM
Using Agency: NCDPS- NCEM- Hazard Mitigation Commodity No. and Description: 26116 Power Generator
Requisition No.: RQ255874
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this bid response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
Ver: 11/2023 1

Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ninety (90) days, or if extended by
mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 2026, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of the Department of Public Safety)
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Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................. 5
1.1 CONTRACT TERM ................................................................................................................... 5
2.0 GENERAL INFORMATION ...................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT ........................................................................................ 5
2.2 E-PROCUREMENT FEE ........................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 6
2.4 IFB SCHEDULE ........................................................................................................................ 6
2.5 MANDATORY SITE VISIT ........................................................................................................ 6
2.6 BID QUESTIONS ...................................................................................................................... 7
2.7 BID SUBMITTAL ...................................................................................................................... 7
2.8 BID CONTENTS ....................................................................................................................... 8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 8
2.10 ALTERNATE BIDS ....................................................................................................................... 10
2.11 CONTRACT MONITORING .................................................................................................... 10
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ....................................................... 10
3.1 METHOD OF AWARD ............................................................................................................ 10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ...... 11
3.3 BID EVALUATION PROCESS ............................................................................................... 11
3.4 PERFORMANCE OUTSIDE THE UNITED STATES.............................................................. 12
3.5 INTERPRETATION OF TERMS AND PHRASES .................................................................. 12
4.0 REQUIREMENTS ................................................................................................................. 12
4.1 PRICING ................................................................................................................................. 12
4.2 PRODUCT IDENTIFICATION ................................................................................................. 13
4.3 DESCRIPTIVE LITERATURE ................................................................................................. 13
4.4 DELIVERY AND INSTALLATION .......................................................................................... 13
4.5 WARRANTY ........................................................................................................................... 13
4.6 HUB PARTICIPATION ............................................................................................................ 13
4.7 REFERENCES ........................................................................................................................ 13
4.8 VENDOR'S REPRESENTATIONS ......................................................................................... 13
4.9 PERSONNEL .......................................................................................................................... 14
4.10 FINANCIAL STABILITY ......................................................................................................... 14
4.11 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 14
4.13 SUBCONTRACTORS ............................................................................................................. 15
4.14 SECRETARY OF STATE REGISTRATION ........................................................................... 15
5.0 SPECIFICATIONS AND SCOPE OF WORK .............................................................................. 15
5.1 SPECIFICATIONS ........................................................................................................................ 15
5.2 TASKS/DELIVERABLES ................................................................................................................ 21
5.3 CERTIFICATION AND SAFETY LABELS ........................................................................................... 21
5.4 DELIVERABLES ..................................................................................................................... 22
5.5 ADDITIONAL REQUIREMENTS ............................................................................................ 22
5.6 ACCEPTANCE OF WORK ..................................................................................................... 22
6.0 CONTRACT ADMINISTRATION ............................................................................................ 23
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Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
6.1 CONTRACT MANAGER AND POINT OF CONTACT ........................................................... 23
6.2 POST AWARD PROJECT REVIEW MEETINGS ................................................................... 23
6.3 CONTINUOUS IMPROVEMENT ............................................................................................ 23
6.4 PERIODIC MONTHLY STATUS REPORTS .......................................................................... 24
6.5 ACCEPTANCE OF WORK ..................................................................................................... 24
6.6 INVOICES ............................................................................................................................... 24
6.7 DISPUTE RESOLUTION ........................................................................................................ 24
6.8 PRODUCT RECALL ............................................................................................................... 25
6.9 CONTRACT CHANGES ......................................................................................................... 25
6.10 DPS ADDITIONAL TERMS .................................................................................................... 25
6.11 ATTACHMENTS ..................................................................................................................... 25
7.0 ATTACHMENTS ................................................................................................................... 26
ATTACHMENT A: PRICING ................................................................................................................... 26
ATTACHMENT B: INSTRUCTIONS TO VENDOR ..................................................................................... 26
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK. ..................................................................... 34
ATTACHMENT C: N.C. GENERAL TERMS AND CONDITIONS .................................................................. 35
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ......................................................... 50
ATTACHMENT E: CUSTOMER REFERENCE FORM .................................................................................. 52
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ......................................................... 53
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION .............................................................. 54
ATTACHMENT H: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE AGREEMENTS 55
ATTACHMENT I: ALCOHOL/DRUG-FREE WORKPLACE POLICY.............................................................. 56
ATTACHMENT J: REQUIRED ELEMENTS FOR UTILIZATION OF FEDERAL FUNDS .................................... 57
ATTACHMENT K: CONSTRUCTION GENERAL CONDITIONS ................................................................... 64
ATTACHMENT L: SUPPLEMENTAL PROJECT DETAILS ............................................................................ 71
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Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
The North Carolina Department of Public Safety (DPS), Division of Emergency Management (NCEM) is seeking bids from
qualified, highly skilled Vendors to perform, or cause to be performed, installation of an emergency backup generator in the
Town of Warrenton. This includes design, engineering, unloading, installation, connection and testing of the generator at
critical facilities which are eligible for such units through the NCEM Hazard Mitigation program.
The State of North Carolina can often be faced with hurricanes, tropical storms, severe storms, tornadoes, and winter weather
that pose annual and serious threats to lives and properties of communities throughout the State. During These events, normal
power services provided by local utility companies are often impacted and critical services that rely on these power sources for
operations can be shut down. One major goal of the NCEM Hazard Mitigation section is to facilitate access to necessary and
available Federal funding in order to build resilient communities to lessen the impacts these disasters impose on the citizens
of North Carolina.
A Federal declaration of disaster allows for the availability of funding through the Federal Emergency Management Agency's
(FEMA) Hazard Mitigation Grant Program (HMGP). Through this program, the NCEM Hazard Mitigation section is seeking bids
from Vendors interested in providing construction management, design, construction and installation services for generator at
critical facilities serving various populations at risk from future events.
The State intends to select Vendors that demonstrate the capability and capacity of completing work in counties and
jurisdictions approved through the Federal disaster declaration. The Vendor(s) will manage the operations and execution of all
construction, engineering and installation services related to the project. The Vendor(s) will be expected to participate in
regular and frequent correspondence with the State Hazard Mitigation Office and the Project Managers dedicated to the
project in reference to timeline, budget, and overall implementation of the project.
The intent of this solicitation is to award an Agency Contract. Bids shall be submitted in accordance with the terms and
conditions of this IFB and any addenda issued hereto.
1.1 CONTRACT TERM
The Contract shall have an initial term beginning on the date of final Contract execution (the "Effective Date") and ending
twelve (12) months after contract execution.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the
same terms and conditions for up 6 additional months. In addition, the State reserves the right to extend a contract term after
the last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to the
Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and
collaborate with buyers on contract documents.
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Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents,
and submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/Vendor-training.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this IFB.
If Vendors have questions or issues, or exceptions regarding any component within this IFB, those must be submitted as
questions in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be
made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State
may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed
during the question-and-answer period, prior to contact award.
Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's bid as nonresponsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State March 26, 2026
Mandatory Pre-Bid Site Visit State April 6, 2026 - See times below
Submit Written Questions Vendor April 10, 2026 2:00 pm
Provide Responses to Questions State April 17, 2026
Submit Bids Vendor April 23, 2026 2:00 pm
Contract Award State TBD
Contract Effective Date State Upon Award
2.5 MANDATORY SITE VISIT
Date: April 6, 2026
Time/Location: 10:00 am - 145 Ridgeway-Warrenton Road, Warrenton, NC
10:45 am - 284 Red Hill Loop Road, Warrenton, NC
Contact #: Fred Lewis
984-303-0850
fred.lewis@ncdps.gov
Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit. Attendees must
meet promptly. All attendees must sign in upon arrival and clearly indicate each prospective Vendor represented on the sign
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Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, PARTICIPATE IN THE SITE VISIT NOR SHALL THEIR BID BE
CONSIDERED. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and
circumstances allow.
The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will
affect the performance of the work called for by this IFB. Vendors shall stay for the duration of the site visit. No allowances will
be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this
IFB.
Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical
aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB, must be
confirmed by written addendum before it can be considered to be a part of this IFB and any resulting contract.
2.6 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title
page of this document via the Sourcing Tool's message board by the date and time specified in the IFB SCHEDULE Section of
this IFB. Vendors will enter "19-IFB-2027842643-RMT - Questions" as the subject of the message. Question submittals should
include a reference to the applicable IFB section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall
become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel,
whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.
Vendors shall rely only on written material contained in an Addendum to this IFB.
2.7 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended
or unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the
specified time and date of opening. Failure to submit a bid in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's bids(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendor's bids for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool
to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should
go to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
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Bid Number: 19-IFB-2027842643-RMT Vendor: ____________________________________
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues, and then submit a revised response any
time prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order
to submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted
unless all required items are completed. The Sourcing Tool will provide error messages to help identify any required
information that is missing when response is submitted.
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors
should make sure they complete the submission process and receive a message that their response was successfully
submitted.
5. Only Bids submitted through the Content Section of the Ariba Sourcing Event will be considered. Bids submitted
through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public
Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate
portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth
above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having
received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be
confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However,
under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the bid with its bid submission, the Department may release an unredacted
version if a record request is received.
2.8 BID CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this IFB that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's bid, in the
State's sole discretion.
Vendors shall upload the following items and attachments in the Sourcing Tool:
a) Completed and signed version of all EXECUTION PAGES, along with the body of the IFB.
b) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
c) Vendor's Response.
d) Descriptive Literature, per Section 4.2
e) Demonstration of Vendor's Experience and References, Section 4.6
f) Provide a draft project plan and timeline with its IFB Response, Section 5.5 h)
g) Completed version of ATTACHMENT A: PRICING FORM.
h) Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION.
i) Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM.
j) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR.
k) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION.
l) Completed and signed version of ATTACHMENT H: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE
AGREEMENTS and OMB STANDARD FORM LLL.
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which
are incorporated herein by this reference.
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