DCSD27-007 School Buses

INVITATION TO BID
27-007
SCHOOL BUSES
CLOSING DATE: Thursday, October 15, 2026
CLOSING TIME: 2:00 p.m. EST
BIDS ARE TO BE SUBMITTED THROUGH THE EUNA/BONFIRE PORTAL:
https://dcssga.bonfirehub.com
Douglas County School District
Becky Eigel, Assistant Director of Business Services
Business Services
11490 Veterans Memorial Hwy
Douglasville, GA 30134
Becky.Eigel@dcssga.org
770-651-2376
770-920-4026 Fax
ALL BIDS ARE SUBJECT TO THE FOLLOWING INSTRUCTIONS WHEN CHECKED:
1. _X_ The Instructions, and Standard Terms and Conditions attached.
2. _X_ The attached Agency Insurance Requirements shall apply.
3. ___ The attached "Additional Terms and Conditions" shall apply (__) page(s).
4. _X_ In conformance with the attached "Specifications" (_14_) page(s).
5. ___ See attached (____) page(s) of (_____) line items
6. ___ Equipment or supplies offered to conform to the attached: ___Plans___Drawing(s) __Sample(s)
7. _X_ Respondents must show manufacturer's name and model number for each line item offered.
8. _X_ Respondents to furnish specifications and complete descriptive literature with bid if offering
substitute or alternate item.
Respondent is cautioned to carefully read the instructions and the terms and conditions on the attached sheets.
Failure to adhere to these instructions and terms and conditions may result in rejection of response.
ACKNOWLEDGE RECEIPT OF ADDENDUM:
#1_____ #2_____ #3_____ #4_____ #5_____
(Please Initial)

TABLE OF CONTENTS
I. INTRODUCTION ................................................................................................. 3
II. MINIMUM QUALIFICATIONS ............................................................................. 3
III. CALENDAR OF EVENTS ................................................................................... 4
IV. INSTRUCTIONS ................................................................................................. 5
V. STANDARD TERMS AND CONDITIONS ........................................................... 6
VI. INSURANCE REQUIREMENTS ......................................................................... 8
VII. SCOPE OF WORK AND REQUIREMENTS ....................................................... 9
VIII. GENERAL CONDITIONS.................................................................................. 13
IX. DCSD NON-DISCRIMINATION POLICY .......................................................... 16
X. INVITATION TO BID PROCEDURES AND GUIDELINES ............................... 17
XI. EXHIBITS .......................................................................................................... 18
EXHIBIT A: SPECIFIC REQUIREMENTS ........................................................ 19
XII. RESPONDENT PRICING SHEET .................................................................... 26
XIII. RESPONDENT RESPONSE FORM ................................................................. 27
XIV. CERTIFICATE OF NON-COLLUSION .............................................................. 28
XV. REFERENCE SHEET ....................................................................................... 29
XVI. VENDOR INFORMATION ................................................................................. 30
XVII. ITB CHECKLIST ................................................................................................ 41
ITB 27-007 School Buses Page 2 of 41

I. INTRODUCTION
The Douglas County School District, with this document, hereby request bids from licensed, qualified
companies to furnish twenty-one (21) 83/84-Passenger school buses in accordance with the plans and
specifications outlined in this bid package 27-007 entitled School Buses. Sealed bids for ITB 27-007
School Buses will be received by the Douglas County School District through the Euna/Bonfire portal until
Thursday, October 15, 2026 at 2:00 pm EST.
The location included in this bid is:
Douglas County School System
Transportation Department
8329 Durelee Lane
Douglasville, GA 30134
Bid Packages will be available to all interested Respondents on September 8, 2026. Bid Packages can
be obtained by visiting the Euna/Bonfire Portal for the Douglas County School District:
https://dcssga.bonfirehub.com
The Douglas County School District reserves the right to waive technicalities, to accept or reject any and
all bids and to waive any irregularity in bids received, to award the entire bid to one Respondent or to
multiple Respondents or to make awards by group or location, whichever is in the best interest of the
Douglas County School District; hereafter referred to as "DCSD", except where noted for clarity.
The DCSD is an equal opportunity employer.
All questions concerning this Invitation to Bid should be directed through the Euna/Bonfire portal.
II. MINIMUM QUALIFICATIONS
* It is preferred that each Respondent be registered to do business in the State of Georgia. Each
Respondent should provide evidence of their registration with each bid submittal. For Georgia
businesses, a photocopy of your Georgia business license is acceptable.
* Respondents must meet the minimum requirements for liability insurance and worker's
compensation coverage as stated in this document.
* Respondents shall submit with their bid, sufficient evidence of a minimum of 5 years' experience in
similar projects preferably with public school systems. This information should be included on the
Reference Sheet.
* All services provided by the awarded Respondent must be performed by a direct employee or
Principal of the firm. Awarded Respondent may subcontract any portion of the services for this
project, with approval from DCSD.
* Respondents shall submit all required Vendor information in the Euna/Bonfire Vendor Registration
portal.
* Respondents shall also submit the completed "Georgia Security and Immigration Compliance Act
OCGA 13-10-91" document, "Respondent Affidavit and Agreement" and "Subcontractor Affidavit" (if
applicable).
ITB 27-007 School Buses Page 3 of 41

III. CALENDAR OF EVENTS
ACTION DEADLINE
Issuance of Invitation to Bid (ITB) Tuesday, September 8, 2026
Submission of Questions by Tuesday, September 22, 2026
2:00 pm EST
Response to Questions Monday, September 28, 2026
5:00 pm EST
Bid Submission Deadline Thursday, October 15, 2026
2:00 pm EST
Evaluation Period October 15 - 22, 2026
Submittal of Agenda Item for Board Recommendation Friday, October 23, 2026
Board Meeting Monday, November 9, 2026
Issuance of Purchase Order Friday, November 13, 2026
ITB 27-007 School Buses Page 4 of 41

IV. INSTRUCTIONS
1. Bids shall be submitted through the Euna/Bonfire portal.
2. All bids must be must be signed in ink by an officer or employee having authority to bind the company or firm.
The signatory of the bid must initial corrections or changes on any document.
3. Respondents should provide all of the information required on all forms, including the Bid Form, and shall sign
the Standard Terms and Conditions.
4. The offer conveyed by this bid shall remain open pending award for a period of ninety (90) days from the date
of opening.
5. Any cash discount offered to the DCSD must be listed in the Bid Response. Cash discounts offered from one
percent up to five percent for payment in thirty days or more will be considered for the purposes of evaluation.
Any further cash discount will not be considered in the evaluation.
6. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for in the
Invitation to Bid, may be treated as non-responsive and may not be considered for award.
7. In the event there is a discrepancy between the unit price and extended price, the unit price shall govern.
8. Any reference to quantities or dollar amounts is provided as an estimate only, and shall not serve to obligate
the DCSD to purchase any minimum amount; nor shall any such reference serve to establish any maximum
amount the Respondent is required to furnish.
9. Quotes containing provisions for late or interest charges will not be considered.
10. Prepayment and/or progress payment requirements contained in responses will be treated as non-responsive
and will not be considered for award.
11. Respondents must specify the manufacturer and/or brand name on each of the items proposed. If an item has
a specified manufacturer and/or brand name and the words "or equal" do not follow, substitutions will not be
accepted.
12. The DCSD reserves the right to amend this Invitation to Bid prior to the due date.
13. Special Instructions:
Manufacturers listed in the bid document are to establish the general quality required. Items of other
manufacturers of equal or better quality will be considered. The DCSD shall be the sole determiner as to
whether the substituted item is of equal or better quality than those specified. The DCSD may request
samples as needed from Respondents to determine manufacturer equivalence.
14. Any contract awarded pursuant to this Invitation to Bid shall be awarded to the most responsive and
responsible Respondent that is within the budget parameters for the project and whose bid response meets
the requirements and criteria set forth in this Invitation to Bid.
15. Purchases of the DCSD are not subject to sales taxes. Tax exempt certificates will be furnished upon request.
Respondent understands and accepts all Instructions as it pertains to this Invitation to Bid:
________________________________________________ ______________________
Respondent Signature Date
ITB 27-007 School Buses Page 5 of 41

V. STANDARD TERMS AND CONDITIONS
1. Respondent shall transfer and deliver to the DCSD all of the goods and/or services described herein for the
consideration set forth herein.
2. Delivery shall be made to the address listed on the Purchase Order or Contract and within the time specified.
3. Risk of loss shall remain with Respondent until acceptance by the DCSD.
4. Title to the goods shall remain with Respondent until acceptance by the DCSD.
5. Respondent warrants that the goods are merchantable and as described herein.
6. The DCSD shall have the right to inspect the goods at the time and place of delivery.
7. No right or interest in the contract shall be assigned by Respondent without the written permission of the
DCSD, and no delegation of any obligation owed or of the performance of any obligation by Respondent shall
be made without the written permission of the DCSD. Any attempted assignment or delegation shall be wholly
void and totally ineffective for all purposes unless made in conformity with this paragraph.
8. The laws of the State of Georgia and the policies of the DCSD shall govern this agreement in all respects.
9. All goods and/or services on this order or contract are exempt from Federal Excise Tax and Georgia Sales and
Use Tax.
10. All goods and/or services supplied pursuant to this purchase order or contract shall, unless otherwise stated,
conform exactly to all of the descriptions and attachments contained in the Invitation to Bid upon which this
order is based, and the terms, conditions, and specifications of the Invitation to Bid are incorporated herein by
reference and made a part hereof.
11. Any goods supplied found not in accordance with the description and specifications set forth in the Item
Schedule will be rejected. Goods rejected shall be returned, freight collect to the Respondent.
12. Prices stated are F.O.B. destination. No further allowances shall be made for freight and delivery charges.
13. All bids submitted shall be in accordance with the terms of the DCSD Invitation to Bid and the laws of the State
of Georgia.
14. The DCSD reserves the right to cancel this contract for either non- performance or poor performance of the
Respondent by giving thirty days written notice in advance to the Respondent of its intent to do so, and shall
retain no liability to Respondent based on any such termination except to pay all amounts due Respondent up
to the date of termination for services rendered.
15. Successful Respondent will be required to supply an original and one copy of each invoice, and to reference
all invoices to the proper purchase order number. No invoice will be processed for payment until all
contractual obligations have been met.
16. All invoices and/or financial correspondence should be directed to the Accounts Payable Supervisor, Douglas
County School District.
17. Successful Respondent must furnish proof of liability insurance as stated in the "Insurance Requirements"
upon contract award. Respondent must maintain insurance coverage for duration of contract with the DCSD,
including all renewals.
18. Respondent should submit original response.
19. Contract award is subject to the availability of funds.
20. The DCSD reserves the right in its sole and complete discretion to reject any or all bids and to waive
technicalities and informalities. The DCSD anticipates that the contract will be awarded to the most responsive
and responsible Respondent who provides the lowest bid that is within the budget parameters for the project
and whose bid response meets the requirements and criteria set forth in this ITB. In judging whether the
Respondent is responsible, the DCSD will consider, but is not limited to consideration of, the following:
ITB 27-007 School Buses Page 6 of 41

a. Whether the Respondent or its principals are currently ineligible, debarred, suspended, or otherwise
excluded from bidding or contracting by any State or Federal agency, department or authority.
b. Whether the Respondent or its principals have been terminated for cause or are currently in default on a
public works contract.
21. The DCSD reserves the right to award these services in any way economically feasible or in the best interest for
matching purposes.
22. The DCSD reserves the right to request clarification of information submitted and to request additional
information of one or more proposers.
23. The DCSD reserves the right to (i) reject any and all bids in their entirety, for any reason, (ii) award the contract
to the most qualified Respondent as determined solely by the DCSD at its discretion and/or (iii) award the
contract to another independent review firm if the selected firm does not execute a contract within 30 days after
the award of the proposal.
24. The acceptance of a bid shall be subject to the execution of a definitive agreement between the parties. Any
agreement or contract resulting from the acceptance of a bid shall be on forms either supplied by or approved
by the DCSD and shall contain, at a minimum, applicable provisions of this Invitation to Bid ("ITB"). The DCSD
reserves the right to reject any agreement that does not conform to this ITB and to any DCSD requirements for
agreements and contracts.
25. The DCSD assumes no responsibility or obligation to the Respondents and will make no payment for any costs
associated with the preparation or submission of a bid.
26. All bids submitted become the property of the DCSD.
27. The DCSD standard terms for payment shall be Net 30 days from the date of delivery of goods or services, or
date of receipt of correct invoice, whichever is later. All payments will be made in accordance with the DCSD's
policies and procedures.
28. The contract shall be governed by the laws of the State of Georgia, regardless of any conflict of law or rules that
would require an application of the laws of another jurisdiction. Venue and jurisdiction shall be proper only in
the federal and state courts located or serving the Douglas County, Georgia, area.
29. The contract will terminate absolutely and without further obligation on the part of the DCSD on June 30, 2027,
and at the close of each succeeding calendar year unless renewed in accordance with the terms of this
Agreement.
30. Notwithstanding the foregoing, the contract will terminate absolutely and without further obligation on the part of
the DCSD at the close of the calendar year in which it was executed and at the close of each succeeding
calendar year for which it may be renewed. The contract will automatically renew for additional one year terms,
not to exceed five (5) years, unless the DCSD provides written notice to Respondent of its decision not to renew
the contract sixty (60) days prior to the end of the calendar year.
31. Either party may, without cause and for any reason, terminate the Contract at any time upon giving sixty (60)
days written notice to the other party.
32. Respondents agree to waive any claims they have or may have against the DCSD, its employees, agents,
members, representatives and legal counsel, arising out of or in connection with the: (1) administration,
evaluation, recommendation or selection of any bid or qualifications; (2) waiver of any representations under the
bid or documents; (3) approval or rejection of any bid or qualifications; and (4) award of a contract.
33. While on campus, Respondents will comply with DCSD policies and regulations. All DCSD policies, regulations
and handbooks can be located on the DCSD website at www.dcssga.org.
Respondent understands and accepts all Standard Terms and Conditions as it pertains to this
Invitation to Bid:
________________________________________________________ ______________________
Respondent Signature Date
ITB 27-007 School Buses Page 7 of 41

VI. INSURANCE REQUIREMENTS
Upon Notice of Award, Respondent may submit this form to their insurance agent as this form contains
requirements that may be non-standard in the insurance industry.
Respondent shall furnish the DCSD certificates of insurance as follows from company or companies acceptable to
the DCSD.
1. Required Certificates
A. Commercial General Liability Insurance Policy
Respondent shall procure and maintain a Commercial General Liability Insurance Policy, including
products and completed operations liability, and contractual liability coverage covering bodily injury,
property damage liability and personal injury. The policy or policies must be on any "occurrence" basis
unless waived by the DCSD. The policy shall include contractual liability coverage. The policy purchased
by the Respondent must be issued by a company authorized to conduct business in the State of Georgia
or by a company acceptable to the DCSD. The policy must include separate aggregate limits per project.
Excess liability coverage may be used in combination with the base policy to obtain the limits listed below.
Limits
$1,000,000 per Person
$1,000,000 per Occurrence
B. Business Automobile Liability Insurance Policy
The Respondent shall procure and maintain a Business Automobile Policy with liability limits of not less
than $1,000,000 per person and $1,000,000 per occurrence or a policy with a combined single limit of not
less than $1,000,000 covering any owned, non-owned or hired autos. Excess liability coverage may be
used in combination with the base policy to obtain these limits.
C. Workers' Compensation Insurance
Workers' Compensation Insurance in accordance with applicable state laws with the following limits:
Limits
Bodily Injury by Accident - $500,000 each accident
Bodily Injury by Disease - $500,000 each employee
Bodily Injury by Disease - $500,000 policy limit
Certificates to contain policy number, policy limits and policy expiration date of all policies issued in
accordance with this contract.
IF YOUR COMPANY IS EXEMPT FROM WORKERS' COMPENSATION INSURANCE IN ACCORDANCE WITH
GEORGIA LAW, PLEASE HAVE YOUR INSURANCE COMPANY SUBMIT A LETTER VERIFYING YOUR
EXEMPTION.
2. Certificates shall contain the location and operations to which the insurance applies.
3. Certificates shall contain Respondent's insurance coverage. If coverage is included in General Liability, please
indicate this on the Certificate of Insurance.
4. Certificates are to be issued to:
Douglas County School District
P.O. Box 1077
Douglasville, GA 30133
5. The Respondent shall mail insurance document listed in this form to:
Douglas County School District
Business Services
P.O. Box 1077
Douglasville, GA 30133
ITB 27-007 School Buses Page 8 of 41

VII. SCOPE OF WORK AND REQUIREMENTS
A. PROJECT SCOPE
The DCSD has issued this Invitation to Bid for the purpose and intent of obtaining bid responses
from qualified Respondents to supply the Douglas County School System with school buses in
accordance with the terms and specifications outlined in this bid package entitled School Buses.
Respondents are instructed to read carefully all terms, conditions, and specifications.
The Douglas County School System would like to purchase twenty-one (21) 83/84-passenger
complete regular education school buses.
B. BACKGROUND
The Douglas County School District is the 17th largest school district in the state of Georgia with a
student population north of 26,000 and over 3,000 employees. The DCSD's number one goal is to
ensure the safety of our students and our employees. We are eager to partner with a firm who will
ensure we have cutting edge products and ensure that our staff is well versed and learns how to
utilize the entire catalog of features at their disposal.
The Douglas County School District is currently comprised of nineteen elementary schools, eight
middle schools, five high schools, two alternative learning locations, and three central office
locations.
The School District operates under a fiscal year beginning July 1 and ending June 30. More
detailed information regarding the School District can be found on the School District's website at
www.dcssga.org .
C. GENERAL REQUIREMENTS
1. All equipment must be new.
2. Used or refurbished equipment will not be accepted.
3. All responses should be listed on the Respondent Pricing Sheet and Respondent Response
Form.
4. All proposals submitted shall be in accordance with the terms of the DCSD Invitation to Bid and
the laws of the State of Georgia.
5. All Respondents must include in the bid package response the specifications and product
literature for all items quoted.
6. The work requires the furnishing of all labor, travel, supplies, materials, engineering, tools and
equipment necessary to provide the buses as described.
7. Respondents should note that DCSS terms, conditions, and specifications supersede any and
all bidder's terms and conditions.
8. All areas of work shall be left in a clean condition. All debris shall be removed on a daily basis.
9. Any damage done by the Respondent's personnel to any part of the building, equipment,
furniture, fixtures, landscaping or any other items owned by the Douglas County School District
shall be repaired or replaced in an acceptable manner at no cost to the Douglas County School
District.
ITB 27-007 School Buses Page 9 of 41

10. All prices quoted are to include any and all charges, including fuel charges.
11. Any deviation from ITB scope of work must be clearly identified in a letter along with the
Respondent response.
12. Successful Respondent will be required to supply an original invoice, and to reference all
invoices to the proper purchase order number. No invoice will be processed for payment until
all contractual obligations have been met.
13. This project will be awarded subject to the availability of funds.
14. The Board of Education reserves the right to accept or reject any part of the bid submitted, to
accept the entire bid from one Respondent, or to reject all bids submitted.
15. In making bid awards, price, past Respondent service, and response from references, as well
items meeting our specifications and requirements, will be determining factors.
16. Purchases made by the Board of Education are not subject to Federal Excise Tax or State and
Local Sales Tax. Tax Exemption Certificates will be furnished upon request.
17. The duration of this contract shall be from date of award through June 30, 2027. The contract
may be extended for up to four (4) one-year terms beyond the original contract period upon
written agreement between the successful Respondent and the Board of Education.
18. The contract will automatically be cancelled if not renewed or extended prior to the expiration
date.
19. Awarded Respondent shall not subcontract, delegate, assign or otherwise permit anyone other
than Respondent awarded to perform any of the services in this contract without the prior
written consent of the Assistant Director of Business Services.
20. All Respondent employees and agents working on Douglas County School District property
must wear proper identification and must comply with all of the policies and procedures of the
school system.
21. Original invoices must be sent by Respondent to School District Accounts Payable Department.
22. All Respondent responses should be listed on the Euna/Bonfire Portal Bid Table.
23. All bids submitted shall be in accordance with the terms of the DCSD Invitation to Bid and the
laws of the State of Georgia.
24. The DCSD reserves the right to terminate this contract in whole or in part for either non-
performance or poor performance of the Respondent, or because of failure of the Respondent
to fulfill the contract obligations in any respect.
25. After award, any changes in the scope of work must be pre-approved by the Business Services
staff at the DCSD before being performed. Any work completed without the prior written
consent of the DCSD will result in the Respondent being liable for the full cost of the work
performed.
26. Successful Respondent must furnish proof of liability insurance as stated in the "Insurance
Requirements". Respondent must maintain insurance coverage for duration of contract with the
DCSD, including all renewals.
ITB 27-007 School Buses Page 10 of 41