RFP2026-113 Solar Installation on Tybee Island Marine Science Center

REQUEST FOR PROPOSALS
RFP NO. 2026-113
SOLAR PANEL INSTALLATION ON
ROOF AT CITY OF TYBEE ISLAND
MARINE SCIENCE CENTER
PROPOSALS DUE: NOVEMBER 3, 2026 at 12:00PM
PRE-SUBMITTAL MEETING: OCTOBER 13, 2026 at 11:00AM
CITY OF TYBEE ISLAND, GEORGIA
BRIAN WEST, MAYOR
SPEC HOSTI, MAYOR PRO TEM TONY PLOUGH
NICK HALE NICK SEARS
CAM JACKSON KATHRYN WILLIAMS
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Request for Proposal or are
required to be submitted with the proposal. It is the responsibility of the company submitting the
proposal to read, complete and sign, where indicated, and return these documents with his/her
proposal. FAILURE TO DO SO MAY BE CAUSE FOR DISQUALIFICATION OF THEIR
PROPOSAL.
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO SUBMITTERS
GENERAL INFORMATION
SURETY REQUIREMENTS
ATTACHMENTS: A. SIGNATURE SHEET; B. CONTRACTOR AFFIDAVIT; C.
SUBCONTRACTOR AFFIDAVIT; D. SAVE AFFIDAVIT; E. W-9/VENDOR
INFORMATION; F. DEBARMENT CERTIFICATION; G. PROPOSAL FORM; H.
CHECKLIST
SEPARATE ATTACHMENTS: 1: GAF Technical Bulletin TAB-C-2017-01, issued on
5/27/2011 and revised on 1/26/2017 consisting of 21 pages; 2: OMG Power Grip Plus
attachment system brochure, which includes product data specifications and ordering
information consisting of 4 pages.
INTRODUCTION
Date: 8-28-18

This is a Request For Proposal to supply the City of Tybee Island, Georgia (sometimes
hereinafter referred to as "Owner") with products or services as indicated herein.
Sealed proposals must be received by 12:00pm local time, on NOVEMBER 3, 2026 The City
of Tybee Island reserves the right to reject any or all proposals.
A pre-proposal meeting will be held on OCTOBER 13, 2026 at 11:00am in the Public Safety
Building conference room (78 Van Horne Avenue, Tybee Island) a site visit will follow.
Interested proposers are encouraged to attend, as they will have the opportunity to discuss
specifications and ask questions.
METHOD OF AWARD: If the City of Tybee Island awards a contract from this RFP, it will be
awarded to the responsible proposer deemed able to provide the best value for the City. The award
will take into account price among other factors as specified in the RFP. The City reserves the
right to select the proposer which best meets the City's goals and objectives, needs, budget
constraints, and quality levels, as well as its educational and service level expectations. The City
reserves the right to award the contract to one or multiple vendors.
Proposer will submit resumes of all personnel that will be working on this project. The resumes
of the project team will be a factor in determining the award of the RFP.
Signature of proposal submitter indicates understanding and compliance with attached terms and
conditions and all other specifications made a part of this RFP, and any subsequent award or
contract. All terms, conditions and representations made within this RFP will become an integral
part of the contract. Nothing contained within this RFP is indicative of intent by the City of Tybee
Island to reimburse the submitter, in whole or in part, for any costs associated with preparation,
submission, or presentation of their proposal.
Instructions for preparation and submission of a proposal are contained in this RFP package. Please
note that specific forms for submission of a proposal are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The City
seeks to ensure that all segments of the business community have access to supplying the goods
and services needed by the City. The City provides equal opportunity for all businesses and does
not discriminate against any persons or businesses regardless of race, color, religion, age, sex,
national origin or handicap.
The City is seeking a proposal package for service or materials equal to or exceeding specifications
set forth on the attached pages. Submittals not meeting these standards will be rejected. The
attached specifications become and remain a part of this RFP.
All responses, inquiries, or correspondence relating to, or in reference to, this RFP, and all reports,
charts, displays, schedules, exhibits and other documentation by the proposal submitters will
become the property of the City when received. The City retains the right to use any or all ideas
presented in any response to this RFP, whether amended or not. Selection or rejection of the
proposal does not affect this right.
SPECIFICATIONS AND REQUIREMENTS
The City of Tybee Island seeks qualified proposals for the installation of solar panels on the roof
of the Marine Science Center located at 37 Meddin Drive, Tybee Island, GA 31328.
SCOPE OF SERVICES:

* Provide a fully functional solar array on the flat portion of the Tybee Island Marine Science
Center (MSC) located at 37 Meddin Drive, Tybee Island, GA 31328.
The roof of the MSC is approximately 40' x 80'.
* The minimum power requirement output for the solar array shall be 42kW.
* The minimum wattage for each solar panel shall be 400 Watts.
* All string inverters currently in use at the MSC are the model SMA Sunny Boy. Any string
inverters that are required with this project shall be SMA Sunny Boy inverters.
* All Photovoltaic (PV) Modules and inverters must be Underwriters Laboratories (UL)
certified.
* PV Modules shall be from a Q-Cell manufactures and made in the United States of
America.
* Installation of solar panels shall be in accordance with all Federal, State, and Local City of
Tybee Island building requirements and meet the wind loading requirements of 141 miles
per hour.
* Contractor shall supply all necessary and required documentation for all products used in
this proposal.
* The existing roof at the MSC is a TPO roof system manufactured by GAF roofing.
Contractor shall follow the six (6) step process below to ensure the existing TPO roof
warranty is not voided. Contractor is responsible for coordinating with GAF to obtain a
warranty amendment with copies of all correspondence given to the City of Tybee Island.
1. Inform GAF Guarantee Services (1-800-ROOF-411) at least 45 days prior to the
start of the solar installation.
2. Complete solar installation checklist, pay pre and post inspection fees ($600 Each)
and send PV project details to Guarantee Services at least 45 days prior to the start
of solar installation.
3. Conduct pre solar inspection prior to the start of solar installation. Address and
correct punch list items.
4. Proceed with the solar installation by following manufacturer's instructions.
Follow best practices recommended by National Roofing Contractors Association
(NRCA) in its Guidelines for Roof Systems with Rooftop PV Components, GAF
Technical Advisory Bulletin on Solar Installation (TAB-C-2011-01) and GAF
Solar Roofing Systems Specifications #748.
5. Coordinate with Guarantee Services and conduct post solar inspection. Address
and correct punch list items.
6. After all inspections and requirements have been met, GAF will include
amendment for solar in the guarantee.
* The OMG Power Grip System Plus roof mount panel system shall be required to mount
solar panels to the existing MSC TPO roof.
1. Contractor installing the OMG Power Grip System Plus is required to be GAF
certified. Contractor shall include inspection costs by GAF into their proposal.
* The OMG Power Grip System Plus System shall be Model #PGRPP-GAF-TPO-WH-8.
* The OMG Power Grip System Plus System shall be attached using a minimum of four (4)
#14, 1-inch Stainless Steel wood screws as specified by the building engineer.
* The Polar Bear III HD Flat Roof Mounting system and all necessary appurtances or
approved equal shall be used for the installation of the solar panels.
* Sun Power Helix Roof Solution Solar Panels and all necessary appurtances or approved
equal shall be used for the solar panels. The panels should be the Helix ST, single tilt solar
panels.
* Contractor shall be responsible to tie into the existing building grid and verify where the
tie-in will be located prior to the award of the proposal. The building grid is 240 Volt
single phase. Grid connection is in the main panel located on the second floor of the MSC.
* AC/DC disconnect and combination switches shall be provided by the contractor.
* Contractor shall use 2/A WG 10 cable, AWG bare copper, and Tyco grounding clips.

* Contractor shall specify the amount of MWh annual generation.
* Contractor shall provide production monitoring.
* Contractor shall supply a one year warranty on all components and systems.
* Contractor shall provide three (3) references with similar size systems in a marine
environment. These references will include the name, phone number, City and State where
project was completed.
* Contractor shall provide the total number of solar systems installed and the total amount
of kW produced in each project.
* Contractor shall provide delivery and installation dates as part of their RFP submittal.
* Contractor shall provide their total cost for furnishing and installing the solar panel system
in a lump sum cost. The payment schedule is defined in a later section of this RFP.
* The City of Tybee Island obtain all necessary building permits from the City, Chatham
County, Georgia and pay the necessary permit fees.
* The Contractor will submit all necessary copies of the drawings to the City, along with an
electronic copy. The City will approve and forward onto the county for their approval. +
* Chatham County Building Inspection will provide the interim and final inspection of the
project. Once the County has given approval, it will be forwarded to Georgia Power, and
once approved by Georgia Power they will energize they system.
1. INSTRUCTIONS TO PROPOSERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All RFP's are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Proposers must carefully review all provisions of, and attachments to, this document prior to
submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This
RFP and any attachments, plans, and/or other related documents can be found on the City's website
at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the proposer to check the
website for additional information and/or addendums.
1.1 How to Prepare Proposals:
All Proposals must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Proposals must be signed by the business owner or authorized representative, with
all erasures or corrections initialed and dated by the official signing the Proposal.
ALL SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Proposals:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the RFP number and title, and bidder's company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
* Include all requested documents, in addition to a W-9 and certificate of
insurance, and required bid bond.

* City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of the
occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Sharon Shaver for
additional information, at 912-472-5072, or in person at Tybee Island City Hall
403 Butler Ave, Tybee Island, Ga.
* Include at least three (3) references documenting your experience with similar
projects. Include the name of the project, construction cost, location, and
current reference contact information including name, phone number, and
email address. In addition to the information above, submit a written and/or
photographic description of how these projects relate to this RFP.
* All Proposals must be hand delivered, mailed, or sent by courier in sufficient
time to ensure receipt by the Purchasing Agent on or before the time and date
specified above.
* Courier or hand deliver the response package to:
ALEESHA ROBINSON
TYBEE ISLAND CITY HALL
403 BUTLER AVE
TYBEE ISLAND, GA. 31328
* Proposals may be submitted via US Mail, but bidders choosing this method
should allow at least an additional 24 hours for delivery:
ALEESHA ROBINSON
CITY OF TYBEE ISLAND
PO BOX 2749
TYBEE ISLAND, GA. 31328
FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. PROPOSALS
NOT RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE
OPENED.
1.3 How to Submit an Objection:
Potential bidders must present any written objection to this RFP at least seven (7) days
prior to the proposal due date. The objections contemplated may pertain to form and/or
substance of the RFP documents. Objections must be made in writing to the Procurement
Officer, Aleesha Robinson Aleesha.Robinson@cityoftybee.gov. Email subject line:
Objection to RFP #2026-113.
1.4 Minimum Requirements for Proposals:
a. Proposals shall be considered only from firms normally engaged in performing the
type of work specified in the Request for Proposal. In the determination of the
evidence of responsibility and ability to perform the required services by the
proposer, the representatives of the City shall determine whether the evidence of
responsibility ad ability to perform is satisfactory. The representatives of the City
reserve the right to reject any or all proposals.

b. Previous experience in the performance of projects of a similar nature to ensure
timely and efficient completion.
c. The individual/firm warrants that he/she is fully qualified, with adequate personnel
and experience to undertake the services required within a reasonable time.
d. The proposer shall be an equal employment opportunity employer and shall adhere
to any applicable local, state, or federal affirmative action requirements.
1.5 Errors in RFP Responses:
Proposers are expected to fully inform themselves as to the conditions, requirements, and
specifications of this RFP before submitting a proposal. Failure to do so will be at the
Proposer's own risk. In case of error in extension of prices in the proposal, the unit price
will govern.
1.6 Questions concerning RFP:
Questions, inquiries, suggestions, or requests concerning interpretation, clarification or
additional information concerning any portion of this RFP must be made by email, sent to
the below named individual who will be the official point of contact for this RFP. Questions
must be submitted at least seven days before the proposal due date.
Mark subject line on e-mail "Questions on RFP 2026-113.
POINT OF CONTACT:
Aleesha Robinson
Aleesha.robinson@cityoftybee.org
Failure of a Proposer to ask questions, request changes, or submit objections by the dates
indicated above shall constitute the Proposer's acceptance of all of the terms, conditions
and requirements set forth in this RFP.
1.7 Addendums to RFP:
Any changes to the conditions or specifications in this RFP must be in the form of a written
addendum to be valid. If the City of Tybee Island issues an addendum to this RFP, it will
be posted by the Purchasing Agent on the City's website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,
representative or others.
Proposer must acknowledge each addendum in the bid. It is solely your responsibility as
a proposer to ensure that you have received all addenda and incorporated the changes
into your proposal response before submission. Signed addenda must be returned
with proposal. Unless otherwise specified in an addendum, the due date and time remains
as listed above.

2 GENERAL INFORMATION
2.1 Specifications:
Any obvious error or omission in specifications will not inure to the benefit of the proposer
but will put the proposer on notice to inquire of or identify the same from the City of
Tybee Island. Whenever herein mentioned is made of any article, material or workmanship
to be in accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.
regulations or similar expressions, the requirements of these laws, ordinances, etc., will
be construed to be the minimum requirements of these specifications.
2.2 Standards for Acceptance of Proposal for Contract Award:
City of Tybee Island reserves the right to reject any or all proposals and to waive any
irregularities or technicalities in bids received whenever such rejection or waiver is in the
best interest of City of Tybee Island. City of Tybee Island reserves the right to reject the
proposal of a proposer who has previously failed to perform properly or complete on time
contracts of a similar nature, or a proposal from a proposer whom investigation shows is
not in a position to perform the contract.
2.3 Proposer: Whenever the term "proposer" is used it will encompass the "person,"
"business," "supplier," "vendor," or other party submitting a proposal (a binding offer) to
City of Tybee Island in such capacity before a contract has been entered into between such
party and City of Tybee Island.
2.4 Responsible / Responsive proposer: Responsible proposer means a person or entity that
has the capability in all respects to perform fully and reliably the contract requirements.
Responsive proposer means a person or entity that has submitted a proposal that conforms
in all material respects to the requirements set forth in this RFP.
2.5 Compliance with Laws: The proposer will obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with any and all other
standards or regulations required by federal, state, county or city statute, ordinances and
rules during the performance of any contract between the contractor and City of Tybee
Island. Any such requirement specifically set forth in any contract document between the
contractor and City of Tybee Island will be supplementary to this section and not in
substitution thereof.
2.6 Contractor: Contractor or subcontractor means any person or business having a contract
with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or
services certifies that they will follow equal employment opportunity practices in
connection with the awarded contract as more fully specified in the contract documents.
2.7 State Licensing Board for General Contractors: If applicable, pursuant to Georgia law,
any bidder must be a Georgia licensed General Contractor (Contractor work or activity
that is unlimited in scope regarding any residential or commercial projects).
2.8 Security & Immigration Compliance: On 1 July 2007, the Georgia Security and
Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and
subcontractors entering into a contract or performing work must sign an affidavit that
he/she has used the E-Verify System. E-Verify is a no-cost federal employment
verification system to insure employment eligibility. No proposals will be considered
unless a signed E-Verify Affidavit is enclosed with the submittal package.

Affidavits are enclosed in this solicitation. You may download M-274 Handbook for
Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to
http://www.uscis.gov to find the E-Verify information.
Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1
required Georgia cities to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants
for certain "public benefits" are legally present in the United States. Contracts with the
City are considered "public benefits." Responders are required to provide the Affidavit
Verifying Status for City of Tybee Benefit Application prior to receiving any City
contract. The affidavit is included as part of this RFP package.
Protection of Resident Workers. City of Tybee Island actively supports the Immigration
and Nationality Act (INA), which includes provisions addressing employment eligibility,
employment verification, and nondiscrimination. Under the INA, employers can hire only
persons who can legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of any hiree, which includes completing the Employment
Eligibility Verification Form (I-9). The Contractor will establish appropriate procedures
and controls so no services or products under the Contract Documents will be performed
or manufactured by any worker who is not legally eligible to perform such services or
employment.
2.9 Permitting and Approvals: The contractor that is awarded the contract will be
responsible for securing all necessary federal, state and local approvals required for the
project.
2.10 Prices to be Firm: Bidder warrants that proposal prices, terms and conditions quoted in
his bid will be firm for acceptance for a period of ninety (90) days from bid opening date,
unless otherwise stated in the RFP.
2.11 Quality: All materials or supplies used for, or the workmanship employed in, any
construction necessary to comply with this proposal, will be of the best quality, and adhere
to the highest industry standards.
2.12 Guarantee/Warranty: Unless otherwise specified by the City of Tybee Island, the Bidder
will unconditionally guarantee the materials and workmanship for one (1) year from
completion of the project or delivery of goods. If, within the guarantee period, any defects
occur which are due to faulty material and or services, the contractor at his expense, will
repair or adjust the condition, or replace the material and/or services to comply with the
contract requirements and applicable standards thereof. These repairs, replacements or
adjustments will be made only at such time as will be designated by the City of Tybee
Island as being least detrimental to the operation of the City.
2.13 Liability Provisions: Where proposers are required to enter or go onto City of Tybee
Island property to take measurements or gather other information in order to prepare the
proposal as requested by the City, the proposer will be liable for any injury, damage or
loss occasioned by negligence of the proposer, its agent, or any person the proposer has
designated to prepare the bid and will indemnify and hold harmless City of Tybee Island
from any liability arising there from. The contract document specifies the liability
provisions required of the successful proposer in order to be awarded a contract with City
of Tybee Island.
2.14 Cancellation of Contract: The contract may be canceled or suspended by City of Tybee

Island in whole or in part by written notice of default to the Contractor upon non-
performance or violation of contract terms. An award may be made to the next lowest
proposer, for articles and/or services specified or they may be purchased on the open
market. The defaulting Contractor (or its surety) will be liable to City of Tybee Island for
costs to the City of Tybee Island in excess of the defaulted contract prices. See the contract
documents for complete requirements.
2.15 Certification of Independent Price Determination: By submission of this proposal, the
proposer certifies, and in the case of a joint proposal each party thereto certifies as to its
own organization, that in connection with this procurement:
a. The prices in this proposal have been arrived at independently, without
consultation, communication, or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any other proposer or
with any competitor;
b. Unless otherwise required by law, the prices which have been quoted in this
proposal have not been knowingly disclosed by the proposer and will not
knowingly be disclosed by the proposer prior to opening, directly or indirectly to
any other proposer or to any competitor; and
c. No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a proposal for the purpose of restricting
competition.
2.16 Qualification of Business (Responsible Proposer): the Scope of Work, specifications
and plans define a responsible Proposer as one who meets, or by the date of the proposal
acceptance can meet, certifications, all requirements for licensing, insurance, and
registrations, or other documentation required. The City has the right to require any or all
proposers to submit documentation of the ability to perform, provide, or carry out the
service or provide the product requested. The City has the right to disqualify the proposal
of any proposer as being unresponsive or un-responsible whenever such Proposer cannot
document the ability to deliver the requested product or service.
2.17 Insurance Provisions, General: The selected proposer to whom the contract is awarded
will be required to procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property that may arise from, or in connection
with, the performance of the work hereunder by the Contractor, his agents, representatives,
employees or subcontractors. The cost of such insurance must be included in the proposal.
a. General Information that must appear on a Certificate of Insurance:
i. Name of the Producer (proposer's insurance Broker/Agent).
ii. Companies affording coverage (there may be several).
iii. Name and Address of the Insured (this is the Company or Parent of the firm the
City is contracting with).
iv. A Summary of all current insurance for the insured (includes effective dates of
coverage).
v. A brief description of the operations to be performed, the specific job to be
performed, and contract number.
vi. Certificate Holder (Must include the City of Tybee Island as a certificate
holder and an additional insured).
THE INSURANCE CERTIFICATE IS TO IDENTIFY THE CITY OF TYBEE

ISLAND AS A CERTIFICATE HOLDER AND AS AN ADDITIONAL
INSURED FOR GENERAL, AUTO, UMBRELLA, AND EXCESS LIABILITY
COVERAGES.
b. Minimum Limits of Insurance to be maintained for the duration of the contract:
i. Commercial General Liability: Provides protection against bodily injury and
property damage claims arising from operations of a Contractor. This policy
coverage includes premises and operations, use of independent contractors,
products/completed operations, personal injury, contractual, broad form
property damage, and underground, explosion and collapse hazards. Minimum
limits: $2,000,000 bodily injury and property damage per occurrence and annual
aggregate.
ii. Worker's Compensation and Employer's Liability: Provides statutory
protection against bodily injury, sickness or disease sustained by employees of
the Contractor while performing within the scope of their duties. Employer's
Liability coverage is usually included in Worker's Compensation policies, and
insures common law claims of injured employees made in lieu of or in addition
to a Worker's Compensation claim. Minimum limits: $500,000 for each
accident, disease policy limit, and disease each employee and Statutory
Worker's Compensation limit.
iii. Business Automobile Liability: Coverage insures against liability claims
arising out of the Contractor's use of automobiles. Minimum limit: $2,000,000
combined single limit per accident for bodily injury and property damage.
Coverage must be written on an Any Auto basis.
THE INSURANCE REQUIREMENTS AND LIMITS STATED HEREIN MAY
BE SATISFIED BY A COMBINATION OF PRIMARY, UMBRELLA &/OR
EXCESS COVERAGES.
c. Special Requirements:
i. Extended Reporting Periods: The Contractor must provide the City of Tybee
Island with a notice of the election to initiate any Supplemental Extended
Reporting Period and the reason(s) for invoking this option.
ii. Reporting Provisions: Any failure to comply with reporting provisions of the
policies will not affect coverage provided in relation to this request.
iii. Cancellation: Each insurance policy that applies to this request must be
endorsed to state that it will not be suspended, voided, or canceled, except after
thirty (30) days prior to written notice by certified mail, return receipt requested,
has been given to the City of Tybee Island.
iv. Proof of Insurance: City of Tybee Island must be furnished with certificates of
insurance and with original endorsements affecting coverage required by this
request. The certificates and endorsements are to be signed by a person
authorized by the insurer to bind coverage on its behalf. All certificates of
insurance are to be submitted prior to, and approved by, the City of Tybee Island
before services are rendered. The Contractor must ensure Certificate of
Insurance is updated for the entire term of the City of Tybee Island contract.