PUMP, GENERATOR MECHANICAL LUBE OIL

Invitation for Quotation
Austin Energy
IFQ 1100 CPG1084
PUMP, GENERATOR MECHANICAL LUBE OIL
Bid Due: 09/15/2026 at 2:00 PM
PUMP, GENERATOR MECHANICAL LUBE OIL
Christopher Gorski
512-978-1527
christopher.gorski@austintexas.gov

Invitation for Quotation
Instructions to Respondents of this IFQ
Submit quotes to the email address below using this form and the documents within this attachment.
Items quoted must meet or exceed City of Austin Specifications. The City reserves the right to determine
same or equal status.
The City is exempt from Federal Excise and State Sales Tax therefore, tax must not be included in the
quoted price.
All quotes must be submitted on FOB Destination basis, with all freight charges included in the item
price.
EMAIL OFFER TO: christopher.gorski@AustinTexas.gov
Rev. 08/17/2026 Page 2 of 14

Instructions
1. INVITATION FOR QUOTATIONS (IFQ)
1.1. Invitation. The City of Austin invites you to submit a Quote to provide the goods and/or services described in this
Solicitation.
1.2. Process. Notices for this IFQ are based on the applicable commodity code(s). If the commodity code(s) had
enough certified vendors, an initial notice is sent via email only to those vendors who are certified through the
State of Texas and City as SBEs or M/WBE's. If the City receives adequate quotes from those certified contractors,
the contract will be awarded at that time. If the City does not receive adequate quotes from the initial notice, the
solicitation will then be posted online at the City's Austin Finance Online website and a notice will be emailed to
all vendors registered for the applicable commodity code(s).
1.3. Changes. The City may change or revise any of the contents of this Solicitation through the issuance of a written
Addendum. Any explanation, clarification, interpretation or change to the Solicitation made in any other manner
is not binding upon the City, and Offerors shall not rely upon such explanation, clarification, interpretation, or
change. Oral explanations or instructions given before the award of the Contract are not binding.
1.4. Review of Documents. Offerors shall review the entire Solicitation, as revised. Offerors shall notify the person
listed on the Cover Sheet in writing of any omissions, ambiguities, inconsistencies or errors in the Solicitation
prior to the Offer Due Date and Time. Offerors shall also notify the City of any Solicitation contents the Offeror
believes may be unreasonably restrictive.
2. COMMUNICATIONS
2.1. Questions. Offerors shall submit any questions concerning this Solicitation in writing via e-mail to the contact
person displayed on the Solicitation Cover Sheet.
3. OFFER PREPARATION
3.1. Offer Submittals. Offerors intending to respond to this Solicitation shall complete each of the Submittal
documents. At a minimum Submittals will include a Price Sheet and a signed Offer Sheet.
3.2. Proprietary and Confidential Information. All Offers received and opened by the City are subject to the Texas
Government Code, Ch. 552, and will be made available to the public. With the exception of the Quote Sheet,
which shall not be kept confidential, Offerors seeking to keep any other portions of their Offer confidential shall
mark each such portion as "Proprietary". The City will, to the extent allowed by law, endeavor to protect such
information from disclosure. The City may request a review and determination from the Attorney General's Office
of the State of Texas, of any contents marked as "Proprietary". A copyright notice or symbol is insufficient to
identify proprietary or confidential information.
4. OFFER EVALUATION
4.1. Basis of Competition. The City may compare quotes based on the prices for individual line items, the prices for
categories of line items, the aggregate price, or other award basis that is most advantageous to the City. The City
will choose the basis of competition that best meets the City's needs for the resulting contracts. Award will be
made to the lowest Offer meeting any minimum requirements set forth in the solicitation.
4.2. Evaluation. The lowest offer will be reviewed to ensure any minimum qualifications stated in this solicitation are
met. If any minimum qualifications are not met, the City will move to the next Lowest Offer and repeat the
process. The City reserves the right to require references from the lowest offeror prior to contract award to
confirm minimum qualifications.
5. ADMINISTRATIVE MATTERS
Rev. 08/17/2026 Page 3 of 14

5.1. Solicitation File. All documents included in this Solicitation, and all timely received Offers in response to this
Solicitation, except for Offer contents deemed by Offerors to be proprietary and confidential, will be available for
public inspections.
5.2. Complaints. Any complaint regarding this solicitation shall be emailed to the contact listed on the Solicitation
Cover Sheet. The complaints will be reviewed and responded to in a timely manner.
Rev. 08/17/2026 Page 4 of 14

TERMS AND CONDITIONS
1. ACCEPTANCE OF CONTRACT: The Contract, including any Addenda, Exhibits, or Attachments incorporated
herein by reference constitute the entire agreement between City of Austin ("City") and the Contractor for the
materials, equipment, parts, and/or services (hereafter "goods" and/or "services") described thereon. Acceptance
is limited to the terms stated herein, and any additional or different terms proposed by Contractor shall be of no
force and effect and are hereby rejected unless expressly agreed to in writing by the City.
2. PAYMENT TERMS AND DISCOUNTS: Payments shall be paid to Contractor within thirty (30) days contingent
upon the following:
2.1. Application of payment discounts, if considered to be in the best interest of the City;
2.2. From date of receipt by the City's Authorized Contact of properly documented invoices as determined by the
budgetary and fiscal guidelines of the City;
2.3. On the condition that the Contractor has delivered the goods and/or performed the services to the satisfaction
of the City. Prices invoiced shall be inclusive of all taxes, fees, surcharges, or other payments unless agreed to in
the Work Authorization.
2.3.1. Invoices for goods or services must be submitted to the City's Authorized Contact upon delivery of goods or
upon performance of services. If invoices are for goods, invoices should be submitted to the City when such
goods are delivered to a carrier for final delivery to the City or upon actual delivery of goods to the City by the
Contractor. Contractor's submittal of invoices for services shall correlate with the payment schedule agreed
upon by the Contractor and the City as evidenced in this Contract. Authorized contact name and mailing
address can be found on the purchase order.
3. AUDITS AND RECORDS:
3.1. The Contractor agrees that the representatives of the Office of the City Auditor or other authorized
representatives of the City shall have access to, and the right to audit, examine, or reproduce, any and all records
of the Contractor related to the performance under this Contract. The Contractor shall retain all such records for
a period of three (3) years after final payment on this Contract or until all audit and litigation matters that the City
has brought to the attention of the Contractor are resolved, whichever is longer. The Contractor agrees to refund
to the City any overpayments disclosed by any such audit.
3.2. Records Retention:
3.2.1. Contractor is subject to City Code chapter 2-11 (Records Management), and as it may subsequently be
amended. For purposes of this subsection, a Record means all books, accounts, reports, files, and other data
recorded or created by a Contractor in fulfillment of the Contract whether in digital or physical format, except
a record specifically relating to the Contractor's internal administration.
3.2.2. All Records are the property of the City. The Contractor may not dispose of or destroy a Record without City
authorization and shall deliver the Records, in all requested formats and media, along with all finding aids
and metadata, to the City at no cost when requested by the City
3.2.3. The Contractor shall retain all Records for a period of three (3) years after final payment on this Contract or
until all audit and litigation matters that the City has brought to the attention of the Contractor are resolved,
whichever is longer.
3.3. The Contractor shall include sections A and B above in all subcontractor agreements entered in connection with
this Contract.
4. FINANCIAL DISCLOSURES AND ASSURANCES: The City may request and review financial information as the
City requires to determine the credit worthiness of the Contractor, including but not limited to, annual reports,
audited financial statements and reports, bank letters of credit or other credit instruments. Failure of the Contractor
to comply with this requirement shall be grounds for terminating the Contract.
Rev. 08/17/2026 Page 5 of 14

5. TERMINATION:
5.1. City reserves the right to terminate this Contract at any time and for any reason, including convenience, with
respect to undelivered goods or unperformed services. Such termination shall be by written or electronic notice
or by oral notice confirmed in writing.
5.2. Except as otherwise provided for in this Contract, the City and the Contractor shall consider this Contract
terminated upon completion of the performance obligations and upon completion of payment obligations.
6. DELIVERY: Time is of the essence. If delivery of conforming goods or performance of conforming services is not
completed by the time(s) promised, the City reserves the right, in addition to any other rights and/or remedies it may
have under the law or in equity, to cancel this Contract, to reject such goods or services in whole or in part on
reasonable notice to Contractor and/or to purchase substitute goods or services elsewhere and charge Contractor
with any loss incurred by the City. Any provisions herein for delivery of goods or performance of services by
installments shall not be construed as making the obligations of Contractor severable. The City will not accept
shipments made by C.O.D.
7. PRICE: The City shall not be billed at prices higher than stated herein unless authorized in writing by the City.
Contractor represents that the prices charged for the goods and/or services covered by this Contract are no greater
than the lowest prices charged by Contractor to comparable entities and that such prices comply with all applicable
laws and government regulations in effect at time of quotations, sale, delivery, and performance. Contractor agrees
to notify the City of any price reduction made in goods and/or services covered by this Contract subsequent to the
date hereof and prior to delivery or performance of services and Contractor agrees that any such reduction will be
applicable to this Contract.
8. FORCE MAJEURE: Contractor may be excused from performance under the Contract for any period when
performance is prevented as the result of an act of God, strike, war, civil disturbance, epidemic, pandemic, sovereign
conduct, or court order provided that the Contractor experiences the event of force majeure and prudently and
promptly acts to take any and all steps that are within the Contractor's control to ensure performance and to shorten
the duration of the event of force majeure. Contractor shall provide notice of the force majeure event to the City
within three (3) business days of the event or delay, whichever occurs later, to establish a mutually agreeable period
of time reasonably necessary to overcome the effect of such failure to perform. Subject to this provision, such non-
performance shall not be deemed a default or a ground for termination. However, the City may terminate an order
under the Contract if it is determined by the City that the Contractor will not be able to deliver goods or services in a
timely manner to meet the business needs of the City.
9. WARRANTIES: In addition to all warranties established by law, Contractor hereby warrants and agrees that:
9.1. All goods and services covered by this Contract shall conform to the specifications, drawings, samples or other
descriptions furnished by the City and shall be merchantable, fit for the purpose intended, of best quality and
workmanship and free from all defects. The City shall have the right of inspections and approval and, in addition
to its other rights and remedies, reject and return goods or require re-performance of services at Contractor's
expense if defective or not in compliance with the City's specifications and/or scope of work. Defects shall not
be deemed waived by the City's failure to notify Contractor upon receipt of goods or completion of services or by
payment of invoice.
9.2. No disclosure, description or other communication of any sort shall be made by Contractor to any third person
of the City's purchase of goods or services hereunder, or of the details and characteristics thereof, without the
City's prior written consent. Anything furnished to Contractor by the City pursuant to this Contract, including
without limitation samples, drawings, patterns and materials shall be kept confidential and remain the property
of the City, shall be held at Contractor's risk and shall be returned upon completion of performance hereunder,
and no disclosure or reproduction thereof in any form shall be made without the City's prior consent in writing.
9.3. All goods delivered pursuant to this Contract and manner of delivery thereof shall conform to standards
established for such goods and delivery in accordance with any applicable federal, state, or local laws or
regulations.
Rev. 08/17/2026 Page 6 of 14

9.4. The use or sale of any goods delivered hereunder, or any part thereof, except goods produced to the City's
drawings or specifications, does not infringe on any adverse and existing patent, copyright, or license. Contractor
agrees to indemnify and hold harmless the City from any such patent, copyright, or license infringement
violations. This indemnity provision shall survive any termination or expiration of this Contract.
9.5. The foregoing warranties shall survive City's acceptance of goods and performance of services hereunder.
10. LOSS IN TRANSIT AND ENVIRONMENTAL RESPONSIBILITY: Title and risk of loss of goods and services
purchased by the City under this Contract shall pass to the City upon acceptance of such goods and/or services. All
shipments made under this Contract, regardless of the designated F.O.B. point, shall be in accordance with all
applicable federal, state, or local laws and/or regulations, including but not limited to U.S. Department of
Transportation and U.S. Environmental Protection Agency regulations for hazardous substances. Prior to the City's
acceptance of such goods and/or services, the City shall not be liable for any discharge, spill or other incident,
including but not limited to expenses nor for any clean-up costs involving any materials, equipment, or parts.
11. MARKING: Contractor shall mark each package, container, or shipment clearly with the City's name, address,
contents, and applicable Contract number(s).
12. ASSIGNMENT: Contractor shall not assign or subcontract any of its rights or obligations under this Contract
without the prior written permission of the City. As such, assignment of this Contract or of any interest herein or of
any money due or to become due hereunder without the prior written consent of the City shall be void. In no event
shall the City's written permission (if any) be construed as discharging or releasing Contractor from the performance
of its obligations specified in this Contract.
13. JURISDICTION AND VENUE: The formation, interpretation, and performance of this Contract shall be governed
by the laws of the State of Texas as applicable to the City of Austin. Court of jurisdiction shall be the state courts in
Travis County, Texas.
14. EMPLOYEES, INSURANCE, INDEMNIFICATION:
14.1. In providing goods, materials, equipment, parts or performing services hereunder, Contractor is an independent
contractor, with sole responsibility for all persons employed in connection therewith, including without
limitation, exclusive liability for the payment of all Federal, State, and Local Unemployment and Disability
Insurance and all Social Security and/or other taxes and contributions payable in respect of such persons, FROM
AND AGAINST WHICH LIABILITY THE CONTRACTOR AGREES TO INDEMNIFY, EXONERATE AND HOLD
HARMLESS THE CITY.
14.2. Prior to the commencement of any services hereunder, Contractor must have purchased insurance to show
evidence that at least an appropriate level of personal and business insurance to ensure the City is adequately
indemnified for any and all claims related to the Contractor's performance. At the City's option, higher limits and
additional insurance policies may be required. Contractor shall, when required by the terms of the contract or
solicitation documents, provide to the City with certificate of insurance coverage.
14.3. Contractor's insurance policies, regardless of any like insurance coverage that the City may have, shall be
primary with respect to the interest of the City, and any insurance maintained by the City is in excess and not
contributory to Contractor's insurance policies regardless of any like insurance coverage that the City may have.
14.4. Contractor will (or will cause the respective insurance carrier to) provide the City with written notice prior to the
cancellation, termination, non-renewal, or any other material change in the policies.
14.5. Nothing in this Contract shall limit Contractor's liability to the limits of the insurance coverages required
hereunder. Contractor shall be solely responsible for payment of all deductible or retention amounts pertaining
to any insurance policies required herein or by law.
14.6. Where applicable, all insurance policies shall provide for waiver of subrogation in favor of the City, include cross
liability provisions, and all policies, except Workers' Compensation or Professional Liability, shall name the City
and its directors, officers, officials, managers, representatives, agents, and employees as additional insured, to
the extent allowable under such policies.
Rev. 08/17/2026 Page 7 of 14

15. GENERAL LIABILITY AND INDEMNIFICATION: CONTRACTOR SHALL INDEMNIFY AND HOLD HARMLESS THE
CITY, INCLUDING ITS OFFICERS, OFFICIALS, EMPLOYEES, OR AGENTS, AGAINST LIABILITY, CLAIMS, DAMAGES,
LOSSES OR EXPENSES, INCLUDING ATTORNEY FEES, ONLY TO THE EXTENT THAT THE LIABILITY, DAMAGES,
LOSSES OR COSTS ARE CAUSED BY, OR ARISE OUT OF, THE ACTS OR OMISSIONS OF CONTRACTOR OR ITS
OFFICERS, EMPLOYEES, OR AGENTS. THIS INDEMNITY PROVISION SHALL SURVIVE ANY TERMINATION OR
EXPIRATION OF THIS CONTRACT.
16. CARE, CUSTODY, AND CONTROL OF SERVICES, PROPERTY, MATERIALS, AND EQUIPMENT: To the extent
that Contractor provides goods and/or services, Contractor shall have the full responsibility for and the risk of loss
for such goods and/or services, including the City's furnished property, equipment, and materials under
Contractor's care, custody, control.
17. WAIVER OF CONSEQUENTIAL DAMAGES: NOTWITHSTANDING ANY OTHER PROVISION IN THIS CONTRACT,
NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT, NOR CONSEQUENTIAL DAMAGES
RESULTING FROM OR ARISING OUT OF THIS CONTRACT, INCLUDING, WITHOUT LIMITATION, LOSS OF PROFITS OR
BUSINESS INTERRUPTION, HOWEVER SAME MAY BE CAUSED. THIS LIMITATION ON CONSEQUENTIAL DAMAGES
DOES NOT APPLY TO CLAIMS FOR PERSONAL INJURY, WRONGFUL DEATH OR DIRECT DAMAGES TO PROPERTY.
NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR PUNITIVE DAMAGES.
18. COMPLIANCE WITH LAWS AND CITY'S RULES:
18.1. The City of Austin is exempt from payment of gross receipts tax on certain and various materials but is subject
to such tax on services and certain other materials.
18.2. The taxable status of any sale of materials or services must be determined by the Contractor's legal counsel or
tax consultant. Invoices rendered for additional taxes after contract award will not be honored.
18.3. Any bribes, gratuities or kickbacks of any type are expressly forbidden, and such acts may be subject to civil
penalty.
18.4. The Contractor, its Subcontractors, and their respective employees, shall comply fully with all applicable
Federal, State, and local health, safety, and environmental laws, ordinances, rules and regulations in the
performance of the services, including but not limited to those promulgated by the City and by the Occupational
Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern.
The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions,
judgments, fines, penalties, and liability of every kind arising from the breach of the Contractor's obligations
under this Paragraph.
18.5. Wage Theft: This Solicitation is subject to City Code, Chapter 4-22 Wage Theft (Ordinance No. 20221201-031 |
Code of Ordinances | Austin, TX | Municode Library). In accordance with City Code, Ch. 4-22, any Employer that
submits an Offer to the City is required to provide certification (see the Employer Certification Wage Theft
Ordinance - Responsibility Criteria included in this the Solicitation) that they have not been adjudicated for Wage
Theft related incidents within five (5) years prior to the date set forth within the Employer Certification Wage Theft
Ordinance - Responsibility Criteria. Additionally, City Code, Ch. 4-22 Wage Theft, requires all Employers to
complete a training program designed by the Wage Theft Coordinator on federal and state wage laws and the
provisions of City Code, Ch. 4-22 Wage Theft. All Employers must complete the City of Austin Wage Theft Training
within 30 days of being awarded a contract with the City. Contact the Wage Compliance Team to register for
training or additional information at wagetheft@austintexas.gov.
19. NON-DEBARMENT CERTIFICATION: When using Federal funds, the City of Austin does not Contract with or
make prime or sub-awards to parties that are debarred or whose principals are debarred from Federal Contracts. By
accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently debarred from
doing business with the Federal Government, as indicated by the General Services Administration List of Parties
Excluded from Federal Procurement and Non-Procurement Programs. The Contractor shall notify the Procurement
Specialist within five business days if they become debarred from doing business with the Federal Government
during the term of the Contract.
Rev. 08/17/2026 Page 8 of 14

20. EQUAL OPPORTUNITY:
20.1. Equal Employment Opportunity: No Contractor, or Contractor's agent, shall engage in any discriminatory
employment practice as defined in Chapter 5-4 of the City Code. By signing this agreement, the Contractor
certifies their review and compliance with all requirements of Chapter 5-4-2 of City Code found at Austin
Municode Library. Non-compliance with Chapter 5-4 of the City Code may result in rejection of offer,
cancellation of Purchase Order, sanctions, including termination of the Contract and the Contractor's
suspension or debarment from participation on future City Contracts until deemed compliant with Chapter 5-4.
20.2. Non-Retaliation: The Contractor agrees to prohibit retaliation, discharge or otherwise discrimination against
any employee or applicant for employment who has inquired about, discussed or disclosed their compensation.
20.3. Americans with Disabilities Act (ADA) Compliance: No Contractor, or Contractor's agent, shall engage in any
discriminatory practice against individuals with disabilities as defined in the ADA, including but not limited to:
employment, accessibility to goods and services, reasonable accommodations, and effective communications.
21. MANDATORY ANTI-ISRAEL BOYCOTT PROVISION: Pursuant to Amawi v. Pflugerville Independent School
District, 373 F.Supp.3d 717 (W.D. Texas 2019), the State of Texas is preliminarily enjoined from enforcing this
provision. However, if that injunction is lifted, this provision may apply to the Contract:
21.1. Pursuant to Texas Government Code 2271.002, the City is prohibited from contracting with any "company" for
goods or services unless the following verification is included in this Contract.
21.2. For the purposes of this Section only, the terms "company" and "boycott Israel" have the meaning assigned by
Texas Government Code 2271.001.
21.3. If the Contractor qualifies as a "company", then the Contractor verifies that he:
21.3.1. does not "boycott Israel"; and
21.3.2. will not "boycott Israel" during the term of this Contract.
21.4. The Contractor's obligations under this Section, if any exist, will automatically cease or be reduced to the extent
that the requirements of Texas Government Code Chapter 2271 are subsequently repealed, reduced, or
declared unenforceable or invalid in whole or in part by any court or tribunal of competent jurisdiction or by the
Texas Attorney General, without any further impact on the validity or continuity of this Contract.
22. PROHIBITION ON LGBTQ+ CONVERSION THERAPY: The Contractor certifies that it is aware of City Council
Resolution No. 20191114-056, which prohibits the City from Contracting with entities that engage in certain
practices related to conversion therapy. By accepting this Contract, the Contractor agrees that: (1) its firm and its
principals are not currently and will not during the term of the Contract engage in practicing LGBTQ+ conversion
therapy; referring persons to a healthcare provider or other person or organization for LGBTQ+ conversion therapy;
or Contracting with another entity to conduct LGBTQ+ conversion therapy; and (2) if the City determines in its sole
discretion that Contractor has during the term of this Contract engaged in any such practices, the City may terminate
this Contract without penalty to the City.
Rev. 08/17/2026 Page 9 of 14

NONRESIDENT BIDDER AND MANUFACTURING CERTIFICATION
Instruction. Offerors shall read and check the applicable boxes in response to both certifications below.
OFFEROR HEREBY CERTIFIES
YES NO Offeror IS (YES) or IS NOT (NO) a Non-Resident Bidder in accordance with Texas
Government Code Ch. 2252.002.
(Check One)
If "YES" is checked, provide the name of the State where Non-Resident Bidder's Principal
Place of Business is located.
(STATE)
OFFEROR HEREBY CERTIFIES
YES NO Offeror INCLUDES (YES) or DOES NOT INCLUDE (NO) Equipment, Supplies, and/or
Materials in accordance with Texas Government Code Ch. 2252.002.
(Check One)
If "YES" is checked, provide the name of the State where Non-Resident Bidder's Principal
Place of Business is located.
(STATE)
Reciprocal Preference. In accordance with Texas Government Code Ch. 2252.002 (see below), the City
must apply a reciprocal preference to a Nonresident Bidder's offer, consistent with the applicable
preference granted by the state of the Nonresident Bidder's principal place of business. The City will also
apply a reciprocal preference to a Resident Bidder or Nonresident Bidder's offer, consistent with the
applicable preference granted by the state where the majority of the equipment, supplies and/or materials
were manufactured.
Resident bidder. An Offeror whose principal place of business is in Texas, including a contractor
whose ultimate parent company or majority owner has its principal place of business in Texas.
Nonresident Bidder. An Offeror that is not a Resident Bidder.
Statute: https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm
Rev. 08/17/2026 Page 10 of 14