Bid 26-007 Fresh Produce

Fresh Produce
Bid Deadline: May 7, 2026 at 9:00 A.M.
Bid # 26-007
Submit Bids To:
Victor Elementary School District
Attn: Purchasing Department
12219 Second Ave
Victorville, CA 92395
760-245-1691

NOTICE INVITING BIDS
School District: Victor Elementary School District
Bid Deadline: 9:00 A.M. of the 7th day of May, 2026
Place of Bid Receipt: District Administration Building
Purchasing Department
12219 2nd Ave
Victorville, CA 92395
Bid Name: BID # 26-007 FRESH PRODUCE
NOTICE IS HEREBY GIVEN that the above-named School District of San Bernardino County, California,
acting by and through its Governing Board, hereinafter referred to as, "District", will receive up to but
no later than the above stated time, sealed bids for the award of a contract(s) for Nutrition Services
Produce.
Bids shall be received in the place identified above, and shall be opened and publicly read aloud at the
above stated time and place.
Each Bid must conform and be responsive to the contract documents.
The District reserves the right to award the contract less any one or all deduct prices. This bid will be
awarded by total price. Bid will remain open and valid until June 30, 2027 and will be renewable for
up to 2 additional 1-year terms upon mutual agreement by both parties. District reserves the right to
reject any and all bids or to waive irregularities in any bid.
Each bid shall be made out on a form to be obtained at the Office of the Owner, VICTOR
ELEMENTARY SCHOOL DISTRICT, Victorville, California. Electronic copies of all bid documents are
also available for download at purchasing.vesd.net. Each bid shall be sealed in a plain envelope with
the name of the bidder and the name of the bid marked plainly on the face of the envelope and filed
with the said Board of Trustees prior to the 9:00 A.M., May 7, 2026, deadline and will be opened
and publicly read aloud shortly thereafter on that day in the office of the said Board of Trustees.
First Publication April 19, 2026
Second Publication April 26, 2026
Opening of Bids May 7, 2026 @ 9:00 A.M.
District Name Victor Elementary School District
County Name San Bernardino
Governing Board
By
Ashley Pele

INSTRUCTIONS TO BIDDER
Fresh Produce
Bid # 26-007
1. Preparation of the Bid Form
The DISTRICT invites bids on the form attached to be submitted at the time and place
stated in the Notice Inviting Bids. Bids shall be submitted on the prescribed Bid forms,
completed in full. All bid items and statements shall be properly filled out. Numbers
shall be stated both in words and in figures where so indicated, and where there is a
conflict in the words and the figures, the words shall govern. The signatures of all
persons signing the bid shall be in longhand. Prices, wording and notations must be in
ink or typewritten. Erasures or other changes shall be noted over by signature of the
bidder.
2. Form and Delivery of Bids
The bid shall be made on the Bidding Schedule provided, and the complete bid,
together with any and all additional materials as required by the Contract Documents,
shall be enclosed in a sealed envelope, addressed and delivered or mailed to the
Purchasing Department of the District, mailing address: 12219 Second Avenue,
Victorville CA 92395, and must be received on or before the time set forth in the Notice
Inviting Bids for the bid deadline. The envelope shall be plainly marked with the name
of bidder and the name of the bid. It is the bidder's sole responsibility to ensure that its
bid is received prior to the scheduled closing time for receipt of bids. In accordance with
Government Code Section 53068, any bid received after the scheduled closing time for
receipt of bids shall be returned to the bidder unopened. At the time set forth in the
Notice Inviting Bids for the opening of bids the sealed bids will be opened and read
aloud at the DISTRICT's office.
3. Signature
Bid must be signed in the name of the bidder and must bear the signature in longhand
of the person or persons duly authorized to sign on behalf of the bidder, and must be in
permanent ink.
4. Modifications
Changes in or additions to the bid form, recapitulations of the work bid upon,
alternative proposals, or any other modification of the bid form which is not specifically
called for in the contract documents may result in the District's rejection of the bid as
not being responsive to the invitation to bid.

5. Erasures, Inconsistent Bids
The bid submitted must not contain any erasures, interlineations, or other corrections
unless each such correction creates no inconsistency and is suitably authenticated by
affixing in the margin immediately opposite the correction the signature or signatures of
the person or persons signing the bid. In the event of inconsistency between words and
figures in the bid price, words shall control figures. In the case of an error in an
extension, the unit price upon which the extension is based shall take precedence. In
the event the DISTRICT determines that any bid is unintelligible, inconsistent or
ambiguous, the DISTRICT may reject such bid as not being responsive to the invitation
to bid.
6. Withdrawal of Bids
Any bid may be withdrawn, either personally, by written request, or by telegraphic
request confirmed in the manner specified above for bid modifications, at any time prior
to the scheduled closing time for receipt of bids. All requests for bid withdrawal must be
accompanied with a power-of-attorney or other proof acceptable to the DISTRICT
which authorizes the individual requesting the bid withdrawal to so act on behalf of the
bidder. After close of bid, and only for bids awarded by line item, any bidder awarded
less than five (5) line items may withdraw entire bid either personally, by written
request, or by telegraphic request confirmed in the manner specified above for bid
modifications, up to three (3) days after award of bid. District reserves the right to
award line items of such withdrawn bids to the next lowest, responsible and responsive
bidder.
7. Agreement
Proposed Agreement which the successful bidder will be required to execute is included
in the contract documents and should be carefully examined by the bidder.
8. Interpretation of Plans and Documents
If any person contemplating submitting a bid for the proposed project is in doubt as to
the true meaning of any part of the drawing, specifications or other contract
documents, or finds discrepancies in, or omissions from the drawings, specification or
documents, he may submit to the District's Purchasing Manager a written request for an
interpretation or correction thereof. Requests for clarification or explanation of the
Contract submitted to DISTRICT no later than the seventh calendar day preceding the
date set for submission of bids. The person submitting the request will be responsible
for its delivery. Any interpretation or correction will be made only by addendum duly
issued and a copy of such addendum will be delivered to each person receiving a set of
the contract documents.

9. Bidders Interested in More Than One Bid
No person, firm, or corporation shall be allowed to make, or file, or be interested in
more than one bid for the same work unless alternate bids are specifically called for. A
person, firm or corporation that has submitted a sub-proposal to a bidder, or that has
quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub-
proposal or quoting prices to other bidders or making a prime proposal.
10. Award of Contract
District reserves the right to reject any or all bids, or to waive any irregularities or
informalities in any bids or in the bidding. The award of the contract(s), if made by the
District, will be to the lowest responsible bidder therefor from among those bidders
responsive to the call for bids. If two identical low bids are received from responsible
bidders, the DISTRICT will determine which bid will be accepted pursuant to Public
Contract Code 20117. District realizes that conditions other than price are important
and may award based on individual items bid, or any combination of individual items, or
upon a cumulative total of all items bid; whichever method is determined to be in its
best interests and can be awarded on an all or nothing basis; may reject any or all bids,
any part of a bid, or may waive any informality in a bid.
11. Alternates
If alternate bids are called for, the contract may be awarded at the election of the
Governing Board to the lowest responsible bidder on the base bid, or on the base bid
and any alternate or combination of alternates.
12. Competency of Bidders
In selecting the lowest responsible bidder, consideration will be given not only to the
financial standing but also to the general competency of the bidder for the performance
of the Work covered by the bid. By submitting a bid, each bidder agrees that the
DISTRICT, in determining the successful bidder and its eligibility for the award, may
consider the bidder's experience and facilities, conduct and performance under other
contracts, financial condition, reputation in the industry, and other factors which could
affect the bidder's performance of the Work. To this end, each bid shall be supported
by a statement of the bidder's experience as of the recent date on the form entitled
"INFORMATION REQUIRED OF BIDDER," bound herein.
13. Forfeiture for Failure to Execute Contract
In the event the bidder to whom an award is made fails or refuses to execute the
contract within five calendar days from the date receiving notification that he is the
bidder to whom the contract is awarded, District may award the work to the next
lowest bidder, or may call for new bids.

14. Sales/Use Tax
The Bidder shall not include California sales/use tax in its Bid Proposal unless the Bid
Proposal form calls for "Total Job Costs," in which case the bid shall include all
applicable sales and use taxes, permits, and licenses.
15. Delivery Charges
Bids are sought which are priced F.O.B. destination unless the Contract Documents
invite quotations for delivery and freight to be set apart or as separate cost items.
16. Delivery
Deliveries shall be made to Nutrition Services Warehouse located at 15115 Nisqualli Rd,
Victorville, CA 92395. There is a minimum fill rate of 95%. Vendor must replace any
rejected items within 24 hours.
17. Prices
If during the contract period there should be a decrease in prices of the items bid, a
corresponding decrease in prices on the balance of the deliveries shall be made to the
District for as long as the lower prices are in effect, but at no time shall the prices
charged the District exceed the prices bid. The District shall be given the benefit of any
lower prices which may, for comparable quality and delivery be given by the contractor
to any other school district or any other state, county, municipal or local governmental
agency in San Bernardino County for products listed herein.
18. District Requirements
The quantity shown is the estimate of consumption for the contract period. The needs
of the District may be substantially more or less than such referenced quantities. The
articles, supplies or services listed in the bid and required during the contract period
shall be ordered and purchased from the successful bidder(s) during such period. The
District shall have the right to issue purchase orders up to and including the last day of
the contract period even though the time provided for delivery may extend beyond such
period. The District reserves the right to acquire from other sources during the life of
the contract such items as may be required for testing, evaluation or experimental
purposes, or for special programs of an emergency nature, and purchases made by
individual schools.
19. Substitutions for Specified Items
Whenever in these specifications any equipment or material is indicated or specified by
patent or proprietary name or by the name of a manufacturer, such specifications shall
be deemed to be used for the purpose of facilitating description of the equipment or
materials desired and shall be deemed to be followed by the words "or equal". Bidders

may propose equipment or materials equal to those specified herein, but must furnish
complete specifications of each item and, if requested to do so, a sample of the item
proposed. Such specifications and samples must be furnished no later than three (3)
days prior to bid opening at no cost or obligation to the District for the purposes of
testing and evaluation. The District will notify bidder not less than one (1) day prior to
the bid deadline whether the requested substitution has been approved as an "or equal"
to the specified equipment or material. If not consumed or destroyed in such testing,
the sample will be returned to the vendor after award of bid is made. If an alternate
has been indicated but rejected by the District as not being an "or equal," bidder agrees
that by submitting its bid, bidder shall provide the specified equipment or material.
Unless an alternate make and model is indicated in the space provided, it is agreed all
items proposed are as named in the specifications. Substitution of equipment after the
award will not be permitted.
20. Piggybacking
Pricing on this bid shall be extended to other school and community college districts in
San Bernardino and Riverside Counties and to any other California school or community
college district the vendor agrees to service at these prices per section 20118 (K-12)
and 20652 (Community Colleges) of the Public Contract Code.
21. Anti-Discrimination
It is the policy of the District that in connection with all work performed, materials
purchased or supplies provided under any contracts, there be no discrimination against
any prospective or active employee engaged in the work because of race, color,
ancestry, national origin, religious creed, sex, age or marital status. The vendor agrees
to comply with applicable Federal and California laws including, but not limited to, the
California Fair Employment Practice Act, beginning with Labor Code section 1410 and
Labor Code section 1735. In addition, the vendor agrees to require like compliance by
any sub- vendors employed on the work by him.
22. Addenda
Addenda or changes to the project specification may be issued by the District prior to
bid opening and any addenda so issued must be included in the contractors' proposal
cost.
23. Marking of Packages
Each package contained in each shipment shall be clearly marked with the District
purchase order number. Failure to mark the packages may delay district acceptance
and payment for the shipment.

24. Buy American Provision
Vendor shall comply with the Buy American provision (7 CFR 210.21(d)). All
agricultural commodities and food products provided must be produced in the United
States.
Exceptions require prior written approval and documentation demonstrating:
* Lack of domestic availability, or
* Significant cost difference
The District reserves the right to reject non-compliant products.
25. Food Safety and Traceability
Vendor must comply with all applicable food safety laws, including FSMA.
Requirements include:
* Current GAP/GHP or equivalent certification
* Written recall plan
* Traceability to farm level within 24 hours
Vendor must notify the District immediately of any recalls or safety concerns.
26. Product Quality Standards
All produce must meet:
* USDA Grade No. 1 or better
* Freshness and proper maturity
* Freedom from defects or spoilage
The District reserves the right to reject any product not meeting these standards.
27. Pricing and Evaluation
Award will be based on total cost using Attachment A market basket.
Pricing shall be:
* Firm for evaluation
* Subject to adjustment based on approved methodology

Price adjustments must be submitted in writing and approved by the District.

BID FORM
TO: Victor Elementary School District, acting by and through its Governing Board, herein called,
"DISTRICT."
1. Pursuant to and in compliance with the Notice Inviting Bids and other documents relating
thereto, the undersigned bidder, having familiarized himself with the terms of the contract, the
local conditions affecting the performance of the contract and the cost of the work at the place
where the work is to be done, hereby proposes and agrees to perform within the time
stipulated, the contract, including all of its component parts, and everything required to be
performed, including its acceptance by the DISTRICT, and to provide and furnish any and all
labor, materials, tools, expendable equipment, and utility and transportation services necessary
to perform the contract and complete all of the work in a workmanlike manner required in
connection with the Fresh Produce Bid # 26-007 in the DISTRICT, all in strict conformance
with the drawings and other contract documents on file at the Purchasing Office of said
DISTRICT for amounts set forth herein.
2. ADDENDA: The undersigned has thoroughly examined any and all Addenda (if any) issued
during the bid period and is thoroughly familiar with all contents thereof and acknowledges
receipt of the following Addenda: (Bidder to list all addenda).
ADDENDUM NO. DATE RECEIVED _________________
ADDENDUM NO. DATE RECEIVED _________________
ADDENDUM NO. DATE RECEIVED _________________
ADDENDUM NO. DATE RECEIVED _________________
ADDENDUM NO. DATE RECEIVED _________________
3. BID:
This bid is for the Fresh Produce Bid # 26-007. The "low bid price" will be determined
and awarded by total price as determined by Bid Form Attachment A.
TOTAL CASH PURCHASE PRICE OF ENTIRE BASE BID IN WORDS
___________________________________________________________________DOLLARS.
($__________________________________).
*If there is a difference in numeric and written amounts, written amount will prevail.
4. It is understood that the DISTRICT reserves the right to reject any or all bids and/or waive any
irregularities or informalities in this bid or in the bid process.
5. The required Non-collusion Affidavit is hereto attached.
6. The required Information Required of Bidder is hereto attached.
7. It is understood and agreed that if written notice of the acceptance of this bid is mailed,
telegraphed, or delivered to the undersigned after the opening of the bid, and within the time