Request for Proposals (RFP) 26RFP003 Red Rock Audio-Visual Technology Upgrade

Location:	Nevada
Posted:	Jan 6, 2026
Due:	Feb 5, 2026
Agency:	Southern Nevada Health District Main Facility
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

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Request for Proposals

(RFP)

Red Rock Audio-Visual

Technology Upgrade

26RFP003

Issued: 01/06/2026

280 South Decatur Boulevard

Las Vegas, Nevada 89107

TABLE OF CONTENTS

I. INTRODUCTION

A. Purpose ........................................................................................................................................ 1

B. Entity Information ...................................................................................................................... 1

C. Funding........................................................................................................................................ 1

D. Anticipated Contract Type ........................................................................................................ 1

E. Subcontracting ............................................................................................................................ 1

F. Ethics in Procurement ................................................................................................................ 1

II. SCOPE OF SERVICES

A. Project Description ..................................................................................................................... 2

B. Contractor Responsibilities ....................................................................................................... 2

C. Key Deliverables ........................................................................................................................ 2

D. Project Schedule ......................................................................................................................... 3

III. TIMETABLE & PROVISIONS

A. Timetable .................................................................................................................................... 4

B. Authorized Contact .................................................................................................................... 4

C. Questions..................................................................................................................................... 4

D. Proposal Submission .................................................................................................................. 4

E. Deadline to Submit Proposals and Late Proposals.................................................................. 4

IV. REQUIREMENTS

A. Contractor Qualifications ......................................................................................................... 5

B. Proposal Preparation and Submission ...................................................................................... 5

C. Contractor Representations ....................................................................................................... 6

D. General Conditions..................................................................................................................... 6

V. EVALUATION & SELECTION

A. Evaluation Criteria ..................................................................................................................... 8

B. Clarification, Site Visits, Interviews and Presentations ......................................................... 8

C. Selection ...................................................................................................................................... 8

ATTACHMENTS

Attachment A - Mandatory Site Visit Form

Attachment B - Proposal Form

Attachment C - Price Form

SECTION I - INTRODUCTION

A. Purpose

The Southern Nevada Health District (SNHD) requests proposals from experienced and qualified

audio-visual (AV) technology contractors to upgrade its main conference room located at 280 S.

Decatur Blvd., Las Vegas, Nevada.

B. Entity Information

SNHD was created in 1962 when the State Legislature combined the health departments of the

county and several adjoining cities. SNHD is one of the largest local public health organizations in

the United States serving over 2.3 million residents and safeguarding the public health of nearly 40

million visitors to Las Vegas annually.

SNHD’s mission is, “To assess, protect, and promote the health, the environment, and the well-being

of Southern Nevada communities, residents, and visitors.”

SNHD’s governing body is the Southern Nevada District Board of Health (“Board”). The Board is

vested with jurisdiction over all public health matters within Clark County Nevada.

C. Funding

Any contract awarded under this RFP will be subject to the availability of funding and will be

immediately terminated if any funding budgeted for the contract is withdrawn, limited, or impaired.

D. Anticipated Contract Type

Any awarded contract will be a “requirements” contract for the services specified.

E. Subcontracting

Subcontracting will not be permitted under any awarded contract.

F. Ethics in Procurement

It is unlawful for any Contractor to offer, or any employee of SNHD or their immediate family to

solicit or accept a gratuity in connection with the solicitation, award, or administration of any

contract issued by SNHD.

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SECTION II - SCOPE OF SERVICES

A. Project Description

SNHD seeks to upgrade the AV technology in its main conference room (Red Rock) located at 280

S. Decatur Blvd. Las Vegas, Nevada. Red Rock is approximately 2,200 sf. 43’x52’ (12’ ceiling)

with divisible meeting rooms (A, B) and a total capacity of 144 (A: 80, B: 64). Red Rock is used for

Board meetings, department meetings, training events, and flex clinic space.

All proposed solutions must utilize highly reliable, commercial-grade equipment from reputable

manufacturers that will deliver consistent performance, simplify daily operations, and support

efficient, professional presentations. The selected solution will be intuitive, user friendly, easy to

maintain and service, require minimal operator training, and satisfy SNHD’s diverse AV needs.

B. Contractor Responsibilities

Contractor shall:

1. Review current room layouts and needed services to propose the best overall solution to meet

SNHD's requirements for high reliability and ease of use.

2. Assess current room layouts and infrastructure and design a complete system including equipment

specifications, wiring diagrams, and user interface mock-ups.

3. Provide all necessary audio, video, control, and connectivity hardware with emphasis on highly

reliable, industry-standard solutions known for their quality, durability, and interoperability.

4. Uninstall/remove old equipment. SNHD will recycle/repurpose old equipment.

5. Install new equipment, cabling, and mounting hardware, ensuring minimal disruption to SNHD’s

daily operations Monday - Thursday 7:00 AM - 6:00 PM. After-hours access may be available.

6. Program and configure system to ensure optimal performance, ease of use, and compatibility with

SNHD’s existing IT infrastructure.

7. Test all components and functionalities to verify system performance and reliability.

8. Provide complete system documentation, including user manuals and manufacturer warranties,

administrator guides, and as-built drawings.

9. Provide one full day (eight hours) of onsite training. Onsite training will occur after SNHD has

received complete documentation of system installation and functionality. Contractor will provide

two (2) additional two (2) hour virtual trainings as requested by SNHD.

C. Key Deliverables

1. Three Laser Projectors.

a. 16:9 Aspect Ratio, minimum of 1080p

b. Minimum 30,000 hours laser life

c. 5000 to 6000 ANSI Lumens (pending site survey)

d. Ceiling mount

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2. Three Projector Screens.

a. Ambient Light Rejecting

b. Minimum 1.0 Gain (pending site survey)

c. 150”-160” Diagonal

d. 16:9 Aspect Ratio

e. Wall mount fixed frame or retractable (replace two existing projector/screen setups in A,

one 75-inch wall-mounted TV in B

3. Thirty (30) wireless microphones with a wired backup option. (Also provide alternate pricing

for thirty (30) wireless microphones with voting capability.)

4. Six (6) ceiling speakers (A:4, B:2) in three zones (replace existing).

5. Eight (8) PTZ cameras (replace six existing, install two additional).

6. Four (4) table HDMI inputs (A: 1, B: 1, AV room: 2).

7. Eight (8) video outputs (6 for projectors/TVs, 2 in AV room), 12 video inputs (8 cam, 4 table).

8. Audio recording capability of all room microphones (independent from platform recording).

9. Two (2) lapel microphones (install new).

10. Ensure ADA compliance with required listening devices.

11. Ensure compatibility with Microsoft Teams and Zoom.

12. System must be separable between rooms A and B.

13. An intuitive and centralized control interface (e.g., touch panel) for managing all AV functions

in both rooms.

14. Equipment must be on a dedicated network separated from SNHD network.

15. One (1) year warranty on installation.

D. Project Schedule

Contractor shall provide a Project schedule. The Project must be completed by 04/30/2026.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposals (RFP) 26RFP003 Red Rock Audio-Visual Technology Upgrade

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