REQUEST FOR RESPONSE 410 SHERIFF’S DEPARTMENT HAMPDEN EQUINE SUPPLIES GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

REQUEST FOR RESPONSE 410

SHERIFF’S DEPARTMENT HAMPDEN

EQUINE SUPPLIES

GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

Sealed bids for Equine Supplies will be accepted by the Hampden County Sheriff’s Department, 627 Randall Road, Ludlow, MA 01056, until, May 21, 2025 at 2:00pm at the Sheriff’s Department purchasing department, room 253, 627 Randall Road, Ludlow, and Ma 01056 at which time they will be read aloud.

Bids are subject to M.G.L. Ch.7 Section 22.

The contract will be awarded within 45 days unless the time for award is extended by mutual consent of the parties.

If any changes are made to this Request for Response (RFR), an addendum will be issued. Addenda will be e-mailed to all bidders on record as having been issued the RFR.

Questions concerning the RFR must be submitted in writing to: Sharim Ramirez, 627 Randall Road, Ludlow, MA 01056, sharim.ramirez@sdh.state.ma.us, before 4:00 PM on Tuesday, May 12, 2025. Questions may be emailed. Written responses will be emailed to all bidders on record as having been issued the RFR.

Bidders may correct, modify, or withdraw a bid by written notice received by the Sheriff’s Department prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled “Modification No._____.” Each modification must be numbered in sequence, and must reference the original RFR.

After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Sheriff’s Department or fair competition. Minor informalities will be waived or the bidder is allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

The Hampden County Sheriff’s Department may cancel this RFR, or reject in whole all bids, if the Hampden County Sheriff’s Department determines that cancellation or rejection serves the best interest of Hampden County Sheriff’s Department.