MAINTENANCE CONTRACT FOR THERMO ELECTRON CORP QEHF-LC EQUIPMENT

This notice is a Combined Synopsis/Solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2243700 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07, September 30, 2024.

The National Institute of Allergy and Infectious Diseases (NIAID) Laboratory of Immune System Biology (LISB) has a requirement for maintenance agreements for the Thermo Electron Corp Q-EHF system mass spectrometer. Maintenance service for the spectrometer is crucial to LSB and CHI research efforts. This high-tech system is in high demand/high usage and is critical in the collection of complex proteomic data for various projects. This system is being utilized to analyze high value, limit samples, that cannot be replaced and if compromised through a lack of system maintenance, improper maintenance, and/or is not calibrated on a routine basis would have a series impact/delay on critical research efforts.

This request is for maintenance service on the Thermo Electron Q-EHF system. Maintenance service for this system is critical to ensure instrument is functioning properly to provide accurate data. The manufacturer does not license third party technicians. Therefore Thermo Fisher Scientific certification as a dealer /service provider is required.

The current requirements are as follows:

Material: 0726041

Serial Number: SN05461L

Description: Q Exactive HF Mass Spectrometer

Coverage: UNITY ESSENTIAL SUPPORT PLAN-MSPEC-LC-MS

2. Material: 5200.0355

Serial Number: 8155465

Description: UltiMate 3000 Binary RSLCnano

Coverage: UNTY ESSENTIAL PLAN CHROM LC DNX

3. Material: 5826.0020

Serial Number: 8155549

Description: Dionex WPS-3000TPL RS AUTOSAMPLER

Coverage: UNTY ESSENTIAL PLAN CHROM LC DNX

Plan Features:

~ Field Service Engineer labor, travel, and parts required for Corrective Maintenance visits with a targeted response time of 3 business days

~ Priority status for technical support inquiries with a targeted immediate response time. A certified service engineer will conduct diagnosis and Corrective Maintenance procedures using the latest digital remote support tools

~ One (1) scheduled annual standard Preventive Maintenance visit (standard PM kit included)

~ Access to Unity Lab Services Online Knowledge Base

~ 10% discount on spare parts (not covered by corrective maintenance), accessories, and consumables for the instruments covered under this contract and during the effective period of this contract

~ Software and firmware updates upon request and in conjunction with a scheduled Preventive Maintenance or Corrective Maintenance visit (updates are defined as changes of the existing software version that are intended to improve its performance)

~ 10% discount off list price for the training classes purchased during the contract validity period.