2026-2027 Street Asphalt Milling Services
| Location: | Kentucky |
|---|---|
| Posted: | Jun 1, 2026 |
| Due: | Jun 18, 2026 |
| Agency: | City of Hopkinsville |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Description | Opening date | Closing date |
|
2026-2027 Street Asphalt Milling Services
Sealed bids must be received no later than 10:30 a.m. (CST) 11:30 a.m. (EST) on June 18, 2026. |
Attachment Preview
INVITATION TO BID
2026-2027 Street Asphalt Milling Services
Bid Number 2026-10300-005
City of Hopkinsville
Public Works Director
715 South Virginia Street, Hopkinsville, Kentucky 42240
P.O. Box 707 Hopkinsville, KY 42241-0707
(270) 890-0600
www.hopkinsvilleky.us
BID NUMBER 2026-10300-005
INVITATION TO BID
CITY OF HOPKINSVILLE
Mike Perry
Public Works Director
715 South Virginia Street
P. O. Box 707
Hopkinsville, KY 42241-0707
2026-2027 STREET ASPHALT MILLING SERVICES
BID NUMBER 2026 -10300-005
BID DOCUMENTS ENCLOSED
A. INVITATION TO BID
B. BIDDER INFORMATION AND REQUIREMENTS
C. SPECIFICATIONS
D. BID FORM
Page 3
Page 4-7
Page 8
Page 9-10
IMPORTANT: PLEASE ADVISE THE PROCUREMENT OFFICE IMMEDIATELY IN
THE EVENT ANY OF THE ABOVE DOCUMENTS ARE NOT ENCLOSED.
BID DOCUMENT A
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BID NUMBER 2026-10300-005
INVITATION TO BID
CITY OF HOPKINSVILLE
The City of Hopkinsville will be accepting Sealed Bids for furnishing and delivering the
following:
2026-2027 STREET ASPHALT MILLING SERVICES
BID NUMBER 2026-10300-005
Sealed Bids will be accepted by mail or in person Only. Sealed Bids should be
mailed/delivered to the Hopkinsville Municipal Center, ATTN: Public Works Department,
P.O. Box 707, Hopkinsville, Kentucky 42241-0707. Mailed and delivered bids must be
received no later than 10:30 a.m. (CST) 11:30 a.m. (EST) on June 18, 2026. Bids will be
opened at 10:30 a.m. (CST) 11:30 a.m. (EST) on June 18, 2026. Bidders will be notified
of Bid Results by mail and/or email after review. Each Sealed Bid should be enclosed in a
second envelope and both envelopes clearly marked:
“2026-2027 STREET ASPHALT MILLING SERVICES
BID NUMBER 2026-10300-005”
THE CITY OF HOPKINSVILLE RESERVES THE RIGHT TO ACCEPT OR REJECT
ANY AND ALL BIDS.
James R. Knight JR., MAYOR
CITY OF HOPKINSVILLE
The following pages contain the Bidder Information and Requirements, Specifications,
Sample Work Order, and Bid Form.
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BID NUMBER 2026-10300-005
BID DOCUMENT B
GENERAL CONDITIONS
1. INSTRUCTIONS, SPECIFICATIONS AND FORMS
Instructions, Specifications and Forms may be obtained by mail from the Public
Works Department, City of Hopkinsville, P.O. Box 707, Hopkinsville, Kentucky 42241-707,
by telephone (270-890-0600), or on the City’s website www.hopkinsvilleky.us.
(a) All bids are to be submitted on and in accordance with the attached Bid Form.
The form must be signed and dated in the appropriate space.
(b) Each bid must be submitted in a sealed envelope and clearly and prominently
marked on the outside of the envelope with the following:
“2026-2027 STREET ASPHALT MILLING SERVICES
BID NUMBER 2026-10300-005”
(c) If forwarded by mail, the sealed envelope containing the proposal must be
enclosed in another envelope marked “2026-2027 STREET ASPHALT MILLING
SERVICES, BID NUMBER 2026-10300-005” and mailed to the City of Hopkinsville, ATTN:
Public Works Department, P. O. Box 707, Hopkinsville, KY 42241-0707, allowing sufficient
time for such mailing to reach this address prior to the scheduled closing time for receipt of
bids.
(d) Additional information or clarification of any of the instructions or information
contained herein may be obtained from the Public Works Office.
(e) Any bidder or bidders finding discrepancy in or omission from the
specifications, in doubt as to their meaning or believing that the specifications are
discriminatory, shall notify the Public Works Director in writing no later than five (5) working
days before the scheduled Bid Opening. Clarifications or changes in these specifications
will be issued, in writing, only by the Public Works Director. Inquiries should be directed to
the Public Works Office. Exceptions as taken by the bidder in no way obligates the City to
change the Specifications.
(f) The successful Bidder will be required to purchase a City of Hopkinsville
vendor’s license prior to the official award of the contract and shall continue to purchase a
vendor’s license for the duration of the contract period.
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BID NUMBER 2026-10300-005
BID DOCUMENT B
(g) Any Bidder may withdraw his or her Bid either in person or in writing at any
time prior to the scheduled time for closing the receipt of Bids. Withdrawals after the
scheduled time for receipt of Bids will not be permitted.
(h) The City will assume no responsibility for oral instructions of suggestions. Any
official correspondence in regard to the Specifications should be directed to and will be
issued by the Public Works Office.
2. AWARD OF CONTRACTS
(a) All Bids will be judged on the basis of best buy to the City and compliance
with the General Instructions and conformance with the Specifications.
(b) Contracts may be awarded to a primary contractor and alternate contractor.
(c) Any other consideration or basis for judgement will be stated in the
Specifications.
(d) When deemed necessary, a formal Contract Agreement will be prepared by
the City for signature by both successful Bidder and the City.
3. RESERVATIONS
(a) The Public Works Office reserves the right to reject any and all bids or parts
of bids when, in his judgement, the City’s interest will be served thereby.
(b) The Public Works Office reserves the right to increase or decrease the
quantities to be purchased at the prices bid.
(c) When deemed necessary, the Public Works Office may require an open-
ended quantity amount for a specified contract period. Such a requirement will be stated in
the specifications.
(d) The Public Works Office reserves the right to award contracts or place orders
to a single source or divide awards and orders or enact such combination as shall, in his
judgement, be in the best interest of the City.
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