MnDOT Aerial Roofing and Pavement Assessment

Location:	Minnesota
Posted:	Jun 1, 2026
Due:	Jun 15, 2026
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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State of Minnesota

REQUEST FOR PROPOSALS (RFP)

PART A: INSTRUCTIONS AND CONTENT

MnDOT Aerial Roofing and Pavement Assessment

MnDOT Contract Number: 1063035

Date Posted: May 13, 2026

1. Responses must be received by MnDOT no later than 2:00PM, Central Time, June 15, 2026. Late responses will

not be considered.

2. This document is available in alternative formats for persons with disabilities by calling Daniel Duffy at 612-877-

1197 or for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-

3529. For other information on disability rights and protections, contact MnDOT’s Americans with Disabilities

Act (ADA) Coordinator.

3. Responder must also complete and submit PART B of this Request for Proposals, posted separately from this

document.

4. As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes §16C.05

subdivision 8.

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the State are representative of our Minnesota communities

and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

Creating broader opportunities for historically under-represented groups provides for additional options and

greater competition in the marketplace, creates stronger relationships and engagement within the State’s

communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small

businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional

information on this program, or to determine eligibility, please call 651-296-2600 or go to

www.mmd.admin.state.mn.us/mn02001.html.

SPECIAL NOTICE: This is a request for proposal. It does not obligate MnDOT to award a contract or complete the

proposed program, and MnDOT reserves the right to cancel this RFP if it is considered in its best interest.

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TABLE OF CONTENTS

Request For Proposal Part A Contents

SECTION 1 – INSTRUCTIONS TO RESPONDERS

SECTION 2 – SUMMARY OF PROJECT SCOPE

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION

SECTION 4 – PROPOSAL CONTENT AND SUBMISSION

SECTION 5 – EVALUATION PROCEDURE AND CRITERIA

SECTION 6 – TERMS AND GENERAL REQUIREMENTS

Request For Proposal Required Forms and Declarations (see PART B, posted seperately):

1. Attachment 1: Responder Declarations

2. Attachment 2: Exceptions to MnDOT's Terms and Conditions

3. Attachment 3: Responder Forms

a. Workforce and Equal Pay Declaration Form

b. Conflict of Interest Checklist and Disclosure Form

c. Resident Vendor Form

d. Targeted Group, Economically Disadvantaged and Veteran-owned Small Businesses Preference Form

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Steps for

Completing

Your Response

Incomplete

Submittals

How to Ask

Questions

SECTION 1 – INSTRUCTIONS TO RESPONDERS

Follow the steps below to complete your response to this RFP:

Step 1: Read the solicitation documents and ask questions, if any

Step 2: Write your Proposal and complete the required Forms in Part B of this RFP

Step 3: Submit your Proposal

A Proposal must be submitted along with any required additional documents. Incomplete

Proposals that materially deviate from the required format and content may be rejected.

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

The Instructions for Questions and Answers section is in this link to Section 3. The contact person

for questions is:

Chris Moates, Planning Director

chris.moates@state.mn.us

How to Write

your Response

Use the following as the subject line of your email: MnDOT Contract No. 1063035, MnDOT

Aerial Roofing and Pavement Assessment. Questions must be emailed to the contact person

and received by 2:00PM Central Time on May 27, 2026. Other personnel are not authorized to

answer questions regarding this RFP.

STEP 2 – WRITE YOUR RESPONSE

The Proposal Content section is in this link to Section 4. Prepare a written response and supply

all requested content. Proposals must address the requested information and documents

detailed in Section 4 or be disqualified as non-responsive.

All Proposals submitted in response to this RFP will be public information under the Minnesota

Data Practices Act, Minnesota Statutes Chapter 13 once the evaluation process is complete.

Where to Send

Your Response

and

Confirmation

Make sure to review and sign your Proposal and include all necessary Part B Attachments.

STEP 3 –SUBMIT YOUR RESPONSE

Proposals must be electronically submitted via e-mail to:

Daniel Duffy, Contract Administrator

daniel.duffy@state.mn.us

Use the following as the subject line of your email: MnDOT Contract No. 1063035, MnDOT

Aerial Roofing and Pavement Assessment. You must copy:

ProfessionalTechnicalContractForms.dot@state.mn.us on the email.

Proposals must be received by MnDOT no later than 2:00PM, Central Time, on June 15, 2026.

Late responses will not be considered.

You will receive a confirmation email from MnDOT after submission. If you do not, please email

the Contract Administrator above to ensure your response was received.

By signing and submitting a Proposal, you are making a binding legal offer for the period of time

listed here. This Condition of Offer is discussed in more detail in the Terms & General

Requirements section of this RFP, Section 6.

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SECTION 2 –SUMMARY OF PROJECT SCOPE

1. Project Overview and Goals

MnDOT seeks a Contractor to perform aerial infrared thermography and high-resolution visual imagery assessments

to identify moisture intrusion, quantify anomalies, and provide actionable, portfolio-level roof and pavement

condition data.

Primary objectives include detection and prioritization of subsurface moisture anomalies, generation of blended

infrared and visual imagery panels, and development of site-specific and portfolio-level reports that support capital

planning.

2. Scope of Work and Deliverables

The successful responder will complete the following tasks:

2.1. Planning and Compliance

a. Establish and finalize site list, sequencing and acquisition schedule.

b. Ensure full Federal Aviation Regulations (FAA) Part 107 compliance, including night operations authorization

if applicable.

c. Follow Minnesota Government Data Practices Act (Minn. Stat. Ch. 13).

2.2. Acquisition Methodology

a. Daytime solar-noon visual imagery acquisition for baseline imaging.

b. Post-sunset infrared imagery acquisition to capture optimal thermal loading conditions.

c. Use appropriate sensors with thermal sensitivity of ≤18 mK and high-resolution capability.

2.3. Data Processing and Analysis

a. Secure data handling, backup and laboratory processing.

b. Material-specific processing, contrast optimization and anomaly identification.

c. Review and classification by a Level III thermography analyst.

d. On-site analysis as necessary.

2.4. Site-Level Deliverables

a. Executive summary with key findings.

b. Blended visual+ IR imagery panels.

c. Infrared-only and visual-only image sets.

d. Moisture anomaly quantification by square footage and percentage.

e. Severity ranking (ATS or equivalent)

f. Geospatial layers: orthomosaic, shapefiles, GeoJSON.

g. Quality Assurance and Quality Control (QA/QC) narrative with acquisition and processing details.

2.5. Portfolio Deliverables

a. Portfolio-wide anomaly ranking table.

b. Trigger-point guidance for action planning.

c. Capital planning summary memo.

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3. Quality Management Plan (QMP) and QA/QC Procedures.

The successful responder will develop a project specific QMP that specifies how Contractor will perform QA/QC

activities throughout the duration of the project to ensure delivery of a quality product in a timely manner that

conforms to established contract requirements. The successful responder will be required to submit the project

specific QMP to MnDOT’s Project Manager (PM) for approval within five business days of Notice to Proceed.

4. Additional Tasks or Activities

a. Kickoff Meeting

b. Progress check-ins as needed

c. Closeout meeting following final deliverables.

d. The deliverable sequence and expectations will remain in place should this contract transpire to future phases of

the same type of work.

Responders are encouraged to propose additional tasks or activities if they will substantially improve the results of

this Project. These items must be separated from the required items on the cost proposal required under this RFP.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.