CITY OF MIDDLETOWN-
PURCHASING OFFICE ROOM 112
MUNICIPAL BUILDING
245 DEKOVEN DRIVE
MIDDLETOWN, CT 06457
860-638-4895
.
CONTRACT DOCUMENTS
BID #2026-011
PURCHASE OF VARIOUS WATER TREATMENT
CHEMICALS “AS NEEDED”
WATER AND SEWER DEPARTMENT
Middletown, Connecticut
BID OPENING ON: Tuesday, July 14, 2026 at 11:00 AM
DONNA L. FORMATO
SUPERVISOR OF PURCHASES
CARL R. ERLACHER
DIRECTOR OF FINANCE AND REVENUE SERVICES
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The contract documents for the contract entitled:
BID #2026-011
PURCHASE OF VARIOUS WATER TREATMENT CHEMICALS “AS NEEDED”,
WATER AND SEWER DEPARTMENT
Page
Invitation to Bid
3
Information for Bidders
4-8
Bid Attachment:
Section 78-9(K) Bid Preference for Local Vendors
Affidavit of Local Vendors
Contractor Hazard Communication
Contractor Employee and Training Verification Form
9-11
12
13
14-15
General Specifications
16
Technical Specifications/Requirements List
17-20
Bid Proposal Pages
21-26
Non-Collusive Bid Statement
27
Insurance Requirements for Suppliers
28-29
Bid Return Label
30
Hereinafter referred to as the Contract Documents
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INVITATION TO BID
CITY OF MIDDLETOWN
Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112,
Municipal Building, Middletown, Connecticut, will be received until Tuesday, July 14, 2026 at
11:00 AM for the following:
BID #2026-011
PURCHASE OF VARIOUS WATER TREATMENT CHEMICALS “AS NEEDED”
WATER AND SEWER DEPARTMENT
Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245
DeKoven Drive, Middletown, CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m.
for a fee of $.50 per page. It is preferred that they are downloaded free of charge on the City of
Middletown web site: www.MiddletownCT.gov. All questions concerning this bid should be
directed in writing to the Purchasing Department via fax at 860-638-4895 or email at
purchase@MiddletownCT.gov.
Bids will not be publicly opened in the Municipal Building, however, bids will be opened and
read aloud via Webex. Additional information and a link will be provided on our website
www.middletownct.gov for those interested in viewing the bid opening via Webex.
The City of Middletown reserves the right to waive any defect or any irregularity in any bid and
reserves the right to reject any or all bids or any part thereof. Bids, and amendments to bids
received after the time set for the bid opening will not be considered. All bids must be
completely filled out when submitted. No bid may be withdrawn for a period of ninety (90) days
subsequent to the opening of bids without the City of Middletown's written consent.
Withdrawal of any bid must be submitted in writing to the City of Middletown.
All bids and proposals are subject to, and must comply with the equal opportunity and non-
discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown.
Dated: 06/01/2026
Middletown, Connecticut
Donna L. Formato, CPPB, NIGP-CPP
Supervisor of Purchases
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INFORMATION FOR BIDDERS
1 Date and Place for Opening Proposals -
Pursuant to the "Invitation to Bidders", sealed
proposals for performing the work will be received
by the Purchasing Office, at the time and place set
forth therein with the award to be made as soon as
practicable thereafter.
Bids received prior to the date set for receipt
will be securely kept sealed. All bids received by the
time set for receipt will be opened by the Purchasing
Supervisor and read publicly at the exact time set for
receipt irrespective of any irregularities therein.
Bidders, their representatives any interested public
may be present.
2. Printed Form for Proposals - All proposals
must be made upon the blank proposal form as
attached hereto; should give prices both in words
and figures; must be signed and acknowledged by
the bidder where indicated on the proposal form;
submitted in a sealed envelope using the bid return
label provided.
Within thirty (30) calendar days after the opening of
the bids, the City will act upon them. The
acceptance of a proposal will be either a notice of
award, in writing, or an acceptance letter from the
Supervisor of Purchases, and no other act shall
constitute the acceptance of a proposal. The
acceptance of a proposal shall bind the successful
bidder to execute the contract within the time and
manner as set forth within these contract
documents making him responsible and liable for
failure to execute as prescribed.
6. Time for Executing Contract and Damages for
Failure to Execute - Any bidder whose proposal shall
be accepted will be required to execute the contract
within ten (10) days, including Saturdays and
Sundays, of the date of mailing of a notice, stating
that the award has been made to him or his firm.
Failure or neglect to do so shall constitute a breach
of contract for which the City may cancel the notice
of award, award the bid to someone else, or rebid
the entire project as well as sue for damages.
3. Omissions and Discrepancies - Should a
bidder find discrepancies or omissions from the
Contract Documents or should he doubt their
meaning, he should immediately notify the
Supervisor of Purchases who may send written
instructions to all bidders.
Damages for such a breach of contract will include
but not be limited to the loss of any awarding of
work to him and other items whose accurate
amount will be difficult or impossible to compute,
and all other damages recoverable at law and in
equity.
4. Acceptance or Rejection of Proposals -
The City reserves the right to accept or reject any or
all proposals. Without limiting the generality of the
foregoing, any proposal which omits a bid on any
one or more items on the price sheet may be
rejected; any proposal containing changes or
modifications to the price sheet may be rejected;
any proposal that does not include unit pricing in the
unit of measure indicated may be rejected; any
proposal in which unit prices are omitted or in which
unit prices are obviously unbalanced may be
rejected.
5. Acceptance of Proposals and the Effect -
7. Determination of Lowest Responsible
Bidder/Award - Except where the Owner exercises
the right herein to reject any or all proposals, the
contract will be awarded by the owner to the
"Lowest Responsible Bidder", as determined under
the factors to be considered under section 78-
9(f)(2), as amended, of the Middletown Code of
Ordinances.
It is the intent of the City to award this
contract on a unit price basis to the lowest
responsible bidder(s) submitting the lowest fixed
cost per item to furnish and deliver the listed
chemicals complying with the specifications,
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providing sufficient funds are available to award the
contract(s). The City of Middletown shall reserve
the right to award based on whatever is in the best
interest of the City.
Additionally, in determining whether a
bidder qualifies as the lowest responsible bidder,
the City shall also review other subjective factors,
such as the bidder’s skill, ability and integrity to
perform the work as specified, the bidders
professional references (if required), the bidders
reputation, information discovered during the
interview process (if applicable) and whether the
City in its sole discretion determines that awarding
the bid to the bidder will be in the best interests of
the City. The City shall award the contract to the
lowest responsible bidder using the guidelines set
forth herein, or shall reject all bids.
8. Partial Bids - Bidders are invited to submit
a bid on any one or combination of water treatment
chemicals. Partial bids will be accepted.
9. Contract Term - The contract term shall
commence on or after August 1, 2026 and
terminate July 31, 2027 for a contract term of
twelve (12) months.
10. Prices - In the event of discrepancy
between the prices quoted in the proposal in words
and those in figures, the words shall control. The
prices are to include furnishing Water Treatment
Chemicals as specified, inclusive of transportation
costs necessary to comply with the City's
requirements. Unit prices shall be fixed for the
duration of this contract.
11. Interpretations and Addenda - No oral
interpretations shall be made to any bidder as to the
meaning of any of the Contract Documents or to be
effective to modify any of the provisions of the
Contract Documents.
Every request for an interpretation shall be
made in writing, addressed and forwarded to the
Supervisor of Purchases, Municipal Building, 245
DeKoven Drive, Middletown, Connecticut, 06457.
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Questions may be sent via facsimile to (860) 638-
1995 or emailed at purchase@middletownct.gov
To receive consideration, such questions
shall be submitted in writing. Deadline for
submission of questions is 12:00 PM, Tuesday, June
30, 2026 (EST). If the question involves the equality
or use of products or methods, it must be
accompanied by drawings, specifications or other
data in sufficient detail to enable the Supervisor of
Purchases to determine the equality or suitability of
the product or method. In general, the Supervisor
of Purchases will neither approve nor disapprove
particular products prior to the opening of the bids;
such products will be considered when offered by
the bidder for incorporation into the work.
The Purchasing Supervisor will arrange as
Addenda, which shall become a part of the contract,
all questions received as above provided and the
decision regarding each. The Purchasing Supervisor
will post said addenda to the City website at
www.middletownct.gov. Non-receipt of said
Addenda shall not excuse compliance with said
addenda. It is the bidder’s responsibility to
determine whether any addenda have been issued
and if so whether he/she has received a copy of
each. Nothing in this section shall prohibit the
Purchasing Supervisor from posting Addenda to
extend the deadline for the receipt of bids at any
time and for any reason.
It is the responsibility of each bidder to visit
our website at www.middletownct.gov to view
additional information and/or acknowledge any
addenda’s issued prior to submitting a bid.
No alleged "verbal interpretation" shall be
held valid. Any addenda issued during the bidding
period shall supersede previous information.
12. Termination of Agreement - If Vendor
fails to fulfill its obligations under this Agreement,
violates any of the covenants, agreements, or
stipulations of this Agreement, or if the City deems
that the Vendor’s conduct could have a negative
effect on the reputation of the City, the City shall
have the right, in its sole discretion, to terminate
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
