D8 Landscaping Ground Maintenance Rest Areas 47 48

Location:	Pennsylvania
Posted:	Dec 8, 2025
Due:	Dec 23, 2025
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	6100064864
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

12/08/25

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100064864

Solicitation/Project Title:

D8 Landscaping/Ground Maintenance Rest Areas 47/48

Description:

This solicitation is for landscaping/grounds maintenance for PennDOT District 8 Rest Area sites 47 and 48 in Dauphin County.

This procurement is set aside as a Micro Business Reserve. To be eligible for award a business must be a Department of General Services (DGS) Certified Micro Business prior to the bid closing date and time. To apply for DGS Certification, go to the DGS Application Start webpage (https://bdisbo.prismcompliance.com/CustomCertApp/ApplicationStart.aspx?j=9qoWxXGezrY%3D&t=101).

Department Information
Department/Agency:	Department of Transportation	Delivery Location:	Dauphin County I 81 Nb Sb Grantville Pa
County:	Dauphin	Duration:	One (1) year

Contact Information
First Name:	Tina	Last Name:	Wojciechowsky
Phone Number: (XXX-XXX-XXXX)	717-775-8625	Email:	twojciecho@PA.GOV

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	12/08/25
Solicitation Due Date:	12/23/25	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	12/23/25	Solicitation Opening Time:	10:00 AM
Opening Location:	Electronically
No. of Addendums:	0

Amended Date:	12/08/25

Related Solicitation Files

Original Files

	SOW-LandscapingSite47&48-Final.pdf
	DomesticWorkforceUtilizationCertification(BOP 1301).pdf
	TermsAndConditions.pdf
	Insurance Requirements-OS-52.pdf
	InsuranceCertificate-Sample.pdf
	WorkerProtectionForm-BOP-2201(Blank).docx
	OS-501ConfirmationofSvc(Blank).pdf
	Map-D8RestAreas&WelcomeCtrs(2-NorthOfHbg).pdf

Attachment Preview

Revised 12/25

Pennsylvania Department of Transportation

District 8-0 Rest Area Sites 47 and 48

Landscaping and Grounds Maintenance Statement of Work

I. DESCRIPTION

General grounds maintenance is required at Rest Area Sites 47 & 48 located in

Dauphin County along Interstate 81 between Exit 77 and Exit 80. The total

estimated acres to be maintained: Site 47 Northbound (5.0 acres) and Site 48

Southbound (5.0 acres) for a total of 10.0 acres. The Contractor shall furnish all

equipment, personnel and materials for performing grounds maintenance work in

all areas within the edge of Interstate 81 to the right-of-way fence at the rear

of the Rest Areas.

This procurement is set aside as a Micro Business Reserve. To be eligible for

award a business must be a Department of General Services (DGS) certified

Micro Business prior to the bid closing date and time. To apply for DGS

Certification, go to the DGS Application Start webpage

(https://bdisbo.prismcompliance.com/CustomCertApp/ApplicationStart.aspx?j=9q

oWxXGezrY%3D&t=101). Contractors must submit their Micro Business

Certification, Certificate of Liability Insurance, Worker Protection Form

and any other required documents with the bid. A Purchase Order will be

issued to the lowest bidder and will be the binding contract. To assist in your bid

process, please refer to the Terms and Conditions applicable to this solicitation.

The following sections are of particular interest:

I.4 IFB-009.1 Questions (February 2012)

I.6 IFB-011.1B Submission of Bids – Electronic Submittal (May 2011)

III.2 III-IFB-006.1a Method of Award (February 2012)

Public Bid Opening Information:

o PUBLIC BID OPENING: Public Bid Opening Will Be Held Virtually via

Microsoft Teams on December 23, 2025, at 10:00A.M. (EST).

Question & Answer Information:

o Questions & Answers: All questions pertaining to the Solicitation must be

made prior to December 15, 2025, at 10:00A.M. (EST). All questions and

answers will be posted to the Solicitation in eMarketplace for public viewing.

All questions should be submitted, via email, to the sole point of contact for

this solicitation: Tina Wojciechowsky at twojciecho@pa.gov.

Return Documentation Clause:

o All documents requested must be received prior to the bid opening date and

time. Refer to the Notes and Attachments section of the solicitation.

II. MOWING AND GROUNDS MAINTENANCE

Weekly grounds maintenance shall include all items listed below:

a. Mowing and grounds maintenance of all turf areas. Cutting shall begin

approximately mid-April and continue until approximately October

31. Grass shall be cut to a height of two to four inches. Partial mowing is

unacceptable.

b. Remove all trash and debris from grass areas prior to the start of weekly

mowing operations. Debris removal includes downed tree branches

twenty-five (25) feet and less.

c. Remove all undesirable shrubs and brush up to fifteen (15) feet in height,

and fill holes with topsoil. Lawn areas shall be worked to grade and

seeded with a mixture approved by the District Roadside Specialist or

Designee.

d. Remove weeds from all plant beds and lay mulch.

e. Prune shrubs and trees and remove all clippings.

f. Remove all poison ivy from picnic area(s).

g. Edging of all grass areas adjacent to curbs, concrete pads and sidewalks,

and sweep clean.

h. Vegetation in sidewalk cracks and along curbing shall be treated with

herbicide. The Contractor shall furnish all herbicides upon approval by

District Roadside Specialist or Designee.

i. Trim grass and weeds at signs, trees, and picnic tables to a height no

greater than the surrounding cut grass.

III. SPRING CLEANUP

This work shall be completed before May 15th of each year:

a. Rake and remove all fallen limbs and debris up to twenty-five (25) feet

from all turf and picnic areas.

b. Mulch all plant beds to a depth of 4”. (Removal of existing mulch may be

necessary, to maintain a depth of 4”). Mulch shall be bark mulch, or other

mulch as approved by the District Roadside Specialist.

IV. TURF CARE AND LIME APPLICATION

a. Scotts Turf Builder Plus 2 or approved equivalent shall be applied at the

Manufacture’s recommended rates during the times listed below:

Spring – Prior to May 15th

Fall – September 1st to 20th

b. Lime shall be applied to all mowed areas during October, November, or

December at the rate of 600 pounds per acre.

V. LEAF REMOVAL

a. All leaves and debris shall be removed from the turf areas, right of way

fence, and tree line.

b. It is anticipated that this work will be required after most of the leaves

have fallen during the period from November 1 to December 10. There

will be three (3) performances of this operation per site.

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c. Should the Contractor use a mower to shred the leaves, the Contractor will

be paid the bid for “Leaf Raking or Shredding,” only.

VI. MATERIALS

The Contractor shall provide all lubricants, fuels, mulch, pesticides, fertilizers,

and lime as required. All package labels and delivery slips required for lime,

fertilizer, mulch and herbicides must be returned to the District Roadside

Specialist. Contractor may include a 10% markup on required material purchases.

Original invoices for materials must be provided.

VII. LIABILITY

Except as otherwise herein above specified, the Contractor shall also be

responsible for damage claims as provided for in Section 107.14 of the current

PENNDOT Specifications, PUB 408.

VIII. EQUIPMENT

The Contractor shall furnish the necessary equipment and tools required to

maintain the safety rest area grounds. Such items shall include, but not limited to

power mowing equipment, edgers, sprayers, leaf blowers, lime spreader and hand

tools such as rakes, shovels, pruning shears and other equipment.

IX. PERSONNEL

a. The Contractor shall provide one (1) foreman, skilled in landscape

maintenance practices, and as many workers as are necessary to meet the

requirements of these specifications.

b. The person or persons applying herbicides must carry a valid

Commonwealth of Pennsylvania Department of Agriculture Restricted

Use Pesticide License indicating the appropriate category. The Pesticide

Applicator and Licensing Record form shall be completed and submitted

with the bid for this work.

X. SAFETY

a. The Contractor shall perform all specified work with the knowledge that the

Safety Rest Areas are open to the public twenty-four (24) hours per day.

Maintenance work shall be performed with a minimum amount of interference

with the normal operation of the Safety Rest Area. Grounds maintenance shall

not be performed on weekends or holidays.

b. Special precautions shall be taken when using mowers near the buildings.

The discharge from rotary mowers shall, at all times, be pointed away from

walks, buildings, parking lots and other areas where people are assembled.

XI. GENERAL PENALTY FOR NON-PERFORMANCE

A penalty of two-hundred dollars ($200.00) shall be assessed per occurrence to

the Contractor, each time grounds maintenance work is not satisfactory performed

by the Contractor when directed by the District Roadside Specialist or designee.

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Such assessments shall be deducted from the Contractor’s monthly payment

following the occurrence(s). Failure to complete all required grounds

maintenance listed in this SOW shall result in payment being withheld until all

deficiencies are resolved, at no additional cost to the Department.

XII. BASIS OF PAYMENT

Failure to submit all payment documents will lead to delays in payment of

invoices as they will be returned to the Contractor for correction.

a. The cost of materials shall be invoiced at supplier’s invoice price plus

10% and billed to the Materials Contingency line item. Original invoices

must be provided.

b. Invoicing shall be by site number. One invoice for each site. The

Contractor’s invoice shall be submitted monthly.

c. Two sets of invoice documents must be submitted.

Set one: Original Contractor’s invoice. Submit to the COMPTROLLER

at 69180@pa.gov or to the address on the face of the Purchase Order.

Set two: Copy of Contractor’s invoice, Suppliers’ original invoices, and

the OS-501 “Confirmation of Services” form. This set shall be submitted

to Engineering District 8 Roadside Unit, 2140 Herr Street, Harrisburg, PA

17103-1699 or via email to District Roadside Specialist.

d. Grounds Maintenance and mowing shall be paid per performance.

e. Spring cleanup shall be paid on completion of work. This item also

includes the

placement of the mulch.

f. Spring Turf Care, fertilizer, and broadleaf weed control, shall be paid on

Completion of the work. This item is for the application of the fertilizer

and the broadleaf weed control materials.

g. Fall Turf Care, fertilizer, and broadleaf weed control shall be paid on

completion of the work. This item is for the application of the fertilizer

and the broadleaf weed control materials.

h. Fall Lime Application shall be paid on completion of the work. This item

is for the application of the lime to turf areas.

i. Leaf raking or shredding shall be paid on completion of the work.

j. All other work, including the extensive work required in the shrub beds

shall be incidental with the general maintenance and no separate payment

will be made.

XIII. NON-COMPLIANCE

If, for any reason, the Contractor fails to comply with the requirements of the

contract Section 108.09 of the current Specifications, PUB 408 shall prevail.

XIV. QUALIFICATIONS OF CONTRACTOR

Prior to award, references will be furnished indicating Contractor is capable of

performing grounds maintenance services in a satisfactory manner.

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XV. WORK NOTIFICATION

The Contractor shall contact the District Roadside Specialist or designee at least

twenty-four (24) hours prior to performing mulching, fertilization, or herbicide

application.

XVI. SERVICE PERIOD

The service period shall be for one year with four yearly renewals at the unit

prices quoted for this bid, beginning on the Effective Date of the fully executed

purchase order. Renewals shall be at the Commonwealth’s sole discretion.

Notice will be provided approximately 90 days prior to the end of each contracted

year.

XVII. STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM

PennDOT has implemented a Strategic Environmental Management Program

(SEMP) which is compliance based. As part of SEMP, PennDOT has established

a Green Plan Policy that can be found posted at District and County offices and at

www.pa.gov/penndot in the Forms, Pubs & Maps section, Pub 754, “Working

with Business Partners to Protect the Environment.” The Green Plan Policy is

designed to protect the environment, conserve resources, and comply with

environmental laws and regulations. The Contractor shall ensure that its personnel

(including the personnel of any of its Subcontractors) are aware of PennDOT’s

commitment to protecting the environment, are properly trained about

environmental impacts of their work and are competent (through appropriate work

experience, job training, or classroom education) to perform the work that they

do.

XVIII. WORKER PROTECTION AND INVESTMENT

Pursuant to Executive Order 2021-06, Worker Protection and Investment

(October 21, 2021), the Commonwealth is responsible for ensuring that every

Pennsylvania worker has a safe and healthy work environment, and the

protections afforded them through labor laws. To that end, Contractors and

Grantees of the Commonwealth must certify compliance with all applicable

Pennsylvania state labor and workforce safety laws. Such certification shall be

made through the Worker Protection and Investment Certification Form (BOP-

2201) and submitted with the bid, proposal or quote.

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D8 Landscaping Ground Maintenance Rest Areas 47 48

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