RFP 26-1014 BDS Inspection Services

PROPOSAL DOCUMENTS
REQUEST FOR PROPOSAL NO. 26-1014
BUILDING INSPECTION SERVICES
CITY OF LAKEWAY
1102 LOHMANS CROSSING
LAKEWAY, TX 78734
SEPTEMBER 10, 2026

CITY OF LAKEWAY BUILDING INSPECTION SERVICES
DEFINED TERMS
Terms used in this Request for Proposal have meanings indicated below which are applicable to both
the singular and plural thereof.
Addenda - Additional changes to the Proposal documents: changes to Proposal documents are not
final until/unless they are addressed in a formal written addenda.
After Hours - Any work beginning between 6:00 p.m. and 7:00 a.m. during the week or Saturday and
Sunday.
Business Hours - Monday through Friday between 8:00 a.m. and 6:00 p.m.
Proposer - Person or entity who will submit Proposal documents to the City to perform the building
inspection services.
City - The City of Lakeway, Texas.
Contract - Formal and legally binding agreement entered into between the City and the winning
Proposal.
Contract Document - Those documents that comprise a contract, conditions of the contract
(general, supplementary, and other conditions), plans and/or drawings, specifications, all addenda,
modifications, and changes thereto, together with any other items stipulated as being specifically
included.
Contractor - The Proposer to whom the City (on the basis of the City's evaluation as hereinafter
provided) makes an award.
Owner - The City of Lakeway, Texas.
Project - Performing building inspection services for the City.
Proposal (RFP) - Document posted by the City to solicit bids from potential contractors to perform
building inspection services.
Proposal Document - Those documents that comprise the plans and/or drawings, specifications,
Proposer information sheet, all addenda, modifications, and changes thereto, together with any other
items stipulated as being specifically included.
Work - The furnishing of all labor, material, equipment, supervision, and incidentals necessary to
complete and perform any duties and obligations imposed on the Contractor by the Contract.
RFP No. 26-1014 - BDS Inspection Services Page 2

REQUEST FOR PROPOSAL NO. 26-1014
BUILDING INSPECTION SERVICES
City of Lakeway is soliciting Proposals for qualified Contractor(s) to provide third party building
inspection services on an as-needed basis for commercial and residential structures in City of Lakeway.
Sealed Proposals will be received at City of Lakeway, City Hall, 1102 Lohmans Crossing Road,
Lakeway, TX 78734, until 2:00 p.m. (CT) on September 24, 2026. Any Proposals received after
closing time will not be accepted for consideration and will be returned unopened.
All proposals must be clearly marked on the outside with the following: "RFP No. 26-1014 City of
Lakeway Building Inspection Services."
Proposal documents may be obtained free of charge at the City of Lakeway, 1102 Lohmans Crossing
Road, Lakeway, TX 78734, Jill Ackerman, jillackerman@lakeway-tx.gov, or the City's website at
https://www.lakeway-tx.gov/1291/Purchasing.
Questions regarding the Request for Proposal shall be directed to:
Jill Ackerman
City of Lakeway
Department of Finance
Purchasing Coordinator
Email: jillackerman@lakeway-tx.gov
Questions regarding this Proposal must not be directed to any other City of Lakeway council,
commission, committee, or staff members. Clarification requests will not be accepted by telephone.
All responses to clarification requests will be provided to all proponents in writing by email and
publication on the City's website. Questions pertaining to this Proposal must be received no later than
seven (7) calendar days prior to the closing date.
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TABLE OF CONTENTS
PART & SECTION TITLE PAGE
Defined Terms .......................................................................................................................................2
Request for Proposal Notice ...............................................................................................................................3
Table of Contents .......................................................................................................................................4
PART 1 - GENERAL REQUIREMENTS ...................... ........................ ............5-6
1.0 - Purpose ........................................................................................................................5
2.0 - Pre-Proposal Meeting ................................................................................................5
3.0 - Submission of Proposal ............................................................................................5
4.0 - No Reimbursement for Cost ...................................................................................6
5.0 - Term of Contract .......................................................................................................6
PART II - SCOPE OF WORK ................. ........................ ........................ ............7-8
PART III - EVALUATION FACTORS AND AWARD ..... ........................ ............9-10
3.0 - Best Value Evaluation and Criteria .........................................................................9
4.0 - Acceptance of Evaluation Methodology ................................................................10
5.0 - Award ...........................................................................................................................10
PART IV - PROPOSAL FORMAT ........... ........................ ........................ ............11-13
PART V - REQUIRED DOCUMENTATION ............... ........................ ............14-19
1.0 - Conflict of Interest Questionnaire ..........................................................................16
2.0 - Form 1295 Certificate of Interested Parties .........................................................18
PART VI - ADDITIONAL INFORMATION ................... ........................ ............20-23
1.0 - Type of Contract ........................................................................................................20
2.0 - Non-Funding Clause .................................................................................................20
3.0 - Termination for Convenience ..................................................................................20
4.0 - Limit of Liability.........................................................................................................20
5.0 - Financial Qualifications of Contractor ...................................................................20
6.0 - Examination of Solicitation Documents ................................................................20
7.0 - Interpretations and Addenda ...................................................................................21
8.0 - Examination of Specifications .................................................................................21
9.0 - Familiarity with Laws ................................................................................................21
10.0 - Modification and Withdrawal of Proposals ...........................................................21
11.0 - Confidentiality ............................................................................................................21
12.0 - Public Information ....................................................................................................22
13.0 - Reservation of Rights ................................................................................................22
14.0 - Excusable Failure or Delay .......................................................................................22
15.0 - TIN Required .............................................................................................................23
16.0 - Sales and Use Tax ......................................................................................................23
17.0 - Bribery Clause .............................................................................................................23
18.0 - Signing of Agreement ................................................................................................23
19.0 - Insurance .....................................................................................................................23
APPENDIX A - SAMPLE AGREEMENT ........ ........................ ........................ ............24-30
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CITY OF LAKEWAY
REQUEST FOR PROPOSAL NO. 26-1014
CITY OF LAKEWAY BUILDING INSPECTION SERVICES
PART 1 - GENERAL REQUIREMENTS
1.0 PURPOSE:
City of Lakeway is soliciting a Request for Proposal (RFP) for qualified Contractor(s) to
provide third party building inspection services for commercial and residential structures,
on as-needed basis in Lakeway, Texas. The City may award one or more contractors,
depending on their qualifications, for residential or commercial inspection.
2.0 PRE-PROPOSAL MEETING:
2.1 A pre-proposal meeting will not be hosted for this solicitation.
2.2 Questions may be emailed to the Purchasing Coordinator at jillackerman@lakeway-
tx.gov no later than seven (7) calendar days prior to the closing date for the Proposal.
2.3 Any changes that affect specifications or the scope of service, or that may require an
extension to the proposal opening date, will be an amendment to the RFP.
Addendums will be made available through the City's website at
https://www.lakeway-tx.gov/1291/Purchasing.
3.0 SUBMISSION OF PROPOSAL:
3.1 The qualifications must be received at the address specified below prior to the
deadline. The City will not consider any response to this solicitation that is not
received at the address specified by the deadline, regardless of whether it has been
received timely at a different department of the City.
To be considered, a signed ORIGINAL SEALED PROPOSAL PLUS three (3)
identical copies of each Proposal and one (1) electronic version must be received.
Sealed envelope to be marked with the RFP solicitation number, Project title,
Proposer's name, and address. The City will receive proposals at the time and location
described below.
September 24, 2026 2pm (CST)
Jill Ackerman, Purchasing Coordinator
Department of Finance, City of Lakeway
City Hall, 1102 Lohmans
Lakeway, TX 78734
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3.2 The City will not acknowledge or consider qualifications that are delivered by
telephone, facsimile (fax), or electronic mail (e-mail).
3.3 Properly submitted qualifications will not be returned to Proposers.
3.4 Proposal received after the deadline via mail or hand-delivered will not be considered
and will be returned to the proposer, unopened.
4.0 No Reimbursement for Cost:
Respondent acknowledges and accepts that any costs incurred from the respondent's participation
in this RFP shall be at the sole risk and responsibility of the proposer.
5.0 Term of Contract:
The Contract term shall be for one (1) year commencing on the official notice to proceed.
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PART II - SCOPE OF WORK
1.0 SCOPE OF WORK: City of Lakeway is soliciting proposals for qualified Contractor(s) to
provide third party building inspection services on an as needed basis for commercial and
residential structures in City of Lakeway.
1.1 The awarded Contractor will conduct building inspection services in the City of
Lakeway, Texas. All building inspection, including commercial and residential
inspection, will be initiated upon request of the Building & Development Services
Director or Chief Building Official on an as-needed basis.
1.2 Building Inspection services shall be conducted as required by the City's ordinances
and adopted ICC codes.
1.3 The awarded Contractor shall provide personnel certified by the International Code
Council with a minimum certification of Residential Combination Inspector and
have knowledge of commercial building codes.
1.4 Contractor will be required to supply their own Apple iPad or other handheld device
and download the required iG Inspect App to access the electronic permits and the
approved building plans provided by the City.
1.5 Contractor will perform inspection services within 12 hours and no later than 24
hours of notification from the City.
1.6 Contractor shall conduct all assigned inspection on permitted activities such as, but
not limited to, decks, swimming pools/spas, accessory buildings, new residential
construction, new commercial buildings, and residential and commercial alterations
and additions.
1.7 Inspection must be performed in person using the required iG Inspect App. The
inspection results will be reviewed and validated daily by the Chief Building Official
utilizing the Enterprise Permitting and Licensing (EPL) inspection and permitting
software.
1.8 Contractor shall provide electronic generated inspection reports to the Building &
Development Services Director/or Chief Building Official daily.
1.9 Attend requested BDS meetings as directed by the Chief Building Official.
2.0 All interested Contractors shall submit individual inspector's resumes, background
verifications, and certification documentations of all personnel that will be performing
inspection services under this contract. As new personnel are assigned to this contract, the
successful Contractor shall submit resumes and background verifications as part of contract
compliance.
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3.0 All data, maps, photographs, and other material prepared and collected and all documents of
any type developed or obtained by Contractor in the performance of this contract, shall
become the property of the City of Lakeway.
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PART III - EVALUATION FACTORS AND AWARD
1.0 An evaluation committee will review each response for solicitation compliance and technical
scoring in each category using the following weighted criteria.
2.0 The City will select the most highly qualified proposer(s) of the requested services based on
the criteria below and then attempt to negotiate with the proposer(s) a contract at a fair and
reasonable price. Evaluation factors and associated point values are listed below:
Item Evaluation Factor Points
1 Professional qualifications, certifications, experience, and 25
references for each individual inspector
2 Demonstrated capability to perform all facets of the scope of 25
work
3 Proposal fees 40
4 Additional Insurances 10
Total Points 100
3.0 Best Value Evaluation and Criteria:
3.1 At Proposers' own expense, Proposers may be selected to attend an interview with the
evaluation committee to further present their qualifications. These presentations will
provide the Proposer with the opportunity to clarify their Proposal and ensure a
mutual understanding of the services to be provided and the approach to be used.
3.2 By submitting its Proposal in response to this solicitation, Proposers accepts the
evaluation process and acknowledges that in addition to the criteria above, the City may
evaluate based on the best value for the City, the following considerations:
a. Reputation of Proposer and of Proposer's services;
b. Proposer's past relationship with the City of Lakeway, if any;
c. Any relevant criteria specifically listed in the solicitation.
3.3 The City reserves the right to reject any or all responses, delete any portion of the
response, to accept any response deemed most advantageous, or to waive any
irregularities or informalities in the response received that best serves the interest and
at the sole discretion of the City.
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4.0 Acceptance of Evaluation Methodology:
4.1 An evaluation committee will screen to ensure responsiveness to the RFP, and review
and score all Proposals in according to the points criterion. While price is one basic
factor, it is not the sole consideration for an award.
4.2 Proposals that receive the highest evaluation scores may be invited to an interview.
The City may reject any Proposal in which is considered not acceptable by the City.
The City may elect to negotiate directly with the highest scored proposer(s) until the
City has obtained the "best value" to make a recommendation of award.
4.3 After the interview process, the Committee will again rank all Proposers according to
the evaluation criteria. The Proposals will then submit a Best and Final Offer to the
City. However, Proposers should provide their best Proposal with their initial
submission, should the interview process are not performed.
4.4 In addition to the evaluation process above, the City may contact the Proposer's
references at any time during evaluation.
4.5 Recommendation for award is contingent upon the successful negotiation of final
contract terms. If a contract negotiation cannot be concluded successfully within a
time period, the City may terminate negotiations and commence with the next highest
scored Proposer(s) or withdraw the RFP.
5.0 Award:
5.1 The Contract award, if issued, shall be made to the Proposer whose Proposal, in the
City's sole discretion, furthers the City's best interests. The contract may be awarded
to one (1) Contractor for all work, or to several Contractors for separate identifiable
parts, based upon the Proposals received. No award shall be made until all necessary
investigations have been made to determine the eligibility and responsibility of the
Contractor(s) under consideration and the Proposal's validity. The contract award
shall be made by the City Council.
5.2 After the Council contract award, the City will provide the Contractor with contract
documents. After proper contract execution, the Proposer shall return the signed
Contract and all required documents to the City within ten (10) calendar days. If the
Contractor fails to return a signed Contract, the City has right to cancel the award and
Contract.
5.3 The City and Contractor shall have a post-award meeting to discuss and identify
specific milestones, goals, and strategies to meet objectives of the Contract.
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