One-Time Final Cleaning Services - Clanton Satellite Office

Location:	Alabama
Posted:	Oct 6, 2026
Due:	Oct 21, 2026
Agency:	State Government of Alabama
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	SRC0000036950
Publication URL:	To access bid details, please log in.

Sourcing Project Number:	SRC0000036950
Solicitation Label:	One-Time Final Cleaning Services – Clanton Satellite Office
Status:	Open for Bidding
Due / Close Date:	10/21/2026
Main Commodity:	Janitorial and Custodial Services
Solicitation Type:	Quick Quote
Buying Agency:	Alabama Board of Nursing
Sourcing Responsible First Name:	Stephanie
Sourcing Responsible Last Name:	Harold

Solicitation General Information

Code

SRC0000036950

Solicitation Name

One-Time Final Cleaning Services – Clanton Satellite Office

Solicitation Type

Quick Quote

Round # Rounds are used to issue amendments and could be used to continue a solicitation with a “short-listed” set of suppliers.

Status

Open for Bidding

Begin

10/6/2026 9:48:45 AM (CST)

Award Status

End

10/21/2026 5:00:00 PM (CST)

Summary

BID SPECIFICATION
One-Time Final Cleaning Services – Clanton Satellite Office
I. PURPOSE
The purpose of this solicitation is to obtain competitive bids from qualified suppliers to provide a one-time final cleaning of the Alabama Board of Nursing satellite office in Clanton, Alabama. The Alabama Board of Nursing is vacating the building and requires a thorough final cleaning of the facility after move-out.
The facility includes a lobby, ten (10) offices, one (1) conference room, one (1) reception office/area, two (2) bathrooms, and one (1) kitchen/breakroom. The successful supplier shall clean the facility and leave it in a clean, sanitary, and professional condition suitable for final turnover.
The supplier shall provide all labor, supervision, cleaning supplies, equipment, tools, transportation, insurance, and other incidental services necessary to complete the project safely and professionally.
II. PROJECT LOCATION
Alabama Board of Nursing – Clanton Satellite Office
206 Medical Center Drive
Clanton, AL 35045
III. MANDATORY SITE VISIT
A mandatory site visit is required for all suppliers wishing to submit a bid. Suppliers are responsible for inspecting the facility, including the offices, reception area, lobby, conference room, bathrooms, kitchen/breakroom, floors, windows, site access, and any other conditions that may affect performance or pricing of the work.

Date	Location	Time
Tuesday, October 13, 2026	206 Medical Center Drive Clanton, AL 35045	2:00 PM CST

Suppliers will be required to sign in at the mandatory site visit. Failure to attend the mandatory site visit may result in the bid being deemed non-responsive and not considered for award.
IV. SCOPE OF SERVICES
The successful supplier shall provide all services necessary to complete the one-time final cleaning, including but not limited to:
• Dusting and wiping down accessible surfaces, ledges, window sills, doors, door frames, and other areas where dust has accumulated.
• Sweeping and mopping all hard-surface floors and leaving floors clean and free of dirt, dust, residue, and debris.
• Vacuuming all carpeted areas, including the lobby, offices, reception area, conference room, and other carpeted spaces.
• Thoroughly cleaning and sanitizing two (2) bathrooms, including toilets, sinks, countertops, mirrors, fixtures, partitions, and floors.
• Thoroughly cleaning the kitchen/breakroom, including the sink, countertops, cabinet exteriors, appliance exteriors and interiors, and floors.
• Cleaning the lobby, eight (8) offices, one (1) conference room, and one (1) reception office/area, including removal of dust, dirt, cobwebs, and debris.
• Cleaning interior windows and accessible glass surfaces, including window sills and ledges, so they are free of fingerprints, smudges, dust, and visible residue.
• Emptying waste receptacles and removing all trash and cleaning-related debris generated while performing the work. The supplier shall provide all labor, supervision, cleaning products, supplies, vacuums, mops, ladders, tools, equipment, and other materials necessary to complete the cleaning.
V. SUPPLIER RESPONSIBILITIES
1. Provide adequately trained, experienced, and qualified personnel to perform the cleaning services.
2. Provide all cleaning supplies, tools, equipment, ladders, vacuums, mops, safety equipment, and materials necessary to safely complete the project.
3. Comply with all applicable federal, state, and local laws, regulations, ordinances, and safety requirements.
4. Maintain appropriate commercial liability insurance and any other insurance required by applicable law or the Alabama Board of Nursing for the duration of the project.
5. Immediately report any damage to the building, floors, walls, doors, windows, fixtures, appliances, grounds, or other property to the designated Board representative.
6. Be responsible for the actions and performance of all employees, agents, and subcontractors performing services under this solicitation.
7. Maintain a safe work environment and take reasonable precautions to protect Alabama Board of Nursing property and the facility while cleaning services are being performed.
8. Remove and properly discard all trash and debris generated by the cleaning project. No cleaning-related waste shall be left at the site.
VI. INSURANCE REQUIREMENTS
The successful supplier must maintain appropriate commercial liability insurance and any other insurance required by applicable law or the Alabama Board of Nursing. Proof of liability insurance shall be submitted with the bid. Insurance coverage shall remain in effect for the duration of the project.
Failure to provide required proof of insurance with the bid may result in the bid being deemed non-responsive.
VII. BID SUBMISSION REQUIREMENTS
All bids and required supporting documentation must be submitted electronically through the Alabama Buys Portal.
Suppliers are responsible for ensuring that all required documents are uploaded and successfully submitted before the bid closing deadline.
Bids submitted by email, mail, hand delivery, fax, or any method other than the Alabama Buys Portal will not be accepted.
VIII. BID OPENING AND CLOSING
The bid will open Tuesday, October 6, 2026.
The bid will close at 5:00 PM CST on Wednesday, October 21, 2026.

All bids and required supporting documentation must be submitted through the Alabama Buys Portal prior to the closing deadline. Late bids will not be accepted.
IX. BID PRICE
The supplier shall submit one lump-sum price for the complete one-time final cleaning project. The lump-sum price shall include all labor, supervision, cleaning supplies, materials, tools, equipment, transportation, insurance, and all other costs necessary to complete the services described in this solicitation.

Description	Cost
One-Time Final Cleaning Services – One Lump Sum	$________________

No additional charges will be accepted unless specifically identified in the supplier's submitted bid and subsequently authorized in writing by the Alabama Board of Nursing.
X. DAMAGE AND SITE PROTECTION
The successful supplier shall be responsible for damage to the building, floors, walls, doors, windows, fixtures, appliances, grounds, or other property caused by the supplier or its employees, agents, or subcontractors while performing the work. Any damage shall be reported immediately to the designated Board representative.
The supplier shall use cleaning products, methods, and equipment appropriate for the surfaces being cleaned and shall take reasonable precautions to prevent damage to the facility.
XI. SCHEDULING
The one-time final cleaning shall take place between November 23 and November 27, 2026. The successful supplier shall coordinate the exact cleaning date, arrival time, and building access with the Alabama Board of Nursing’s Director of Administrative Services prior to performing the work. The facility shall be left clean and ready for final turnover upon completion.
XII. SUBCONTRACTORS
The supplier shall identify any subcontractors that will be used to perform any portion of the cleaning services. The supplier shall remain fully responsible for the performance, acts, omissions, and conduct of all subcontractors.
XIII. MANDATORY SITE VISIT ACKNOWLEDGMENT
Suppliers will be required to sign in at the mandatory site visit. The Alabama Board of Nursing will maintain the site visit sign-in sheet as documentation of supplier attendance. Failure to attend may result in the bid being deemed non-responsive.
XIV. AWARD
The Alabama Board of Nursing intends to award the project to the lowest responsive and responsible bidder, subject to applicable State of Alabama procurement laws, regulations, policies, and requirements.
The Board reserves the right to reject any or all bids, to waive minor irregularities when permitted, and to make an award that is in the best interest of the State of Alabama.
XV. BOARD CONTACT
Questions regarding the scope of work, mandatory site visit, or other requirements of this solicitation should be directed to:
Stephanie B. Harold
Director of Administrative Services
Alabama Board of Nursing
Email: stephanie.harold@abn.alabama.gov
Cell: (334) 328-7773

Additional Information

III. MANDATORY SITE VISIT
A mandatory site visit is required for all suppliers wishing to submit a bid. Suppliers are responsible for inspecting the facility, including the offices, reception area, lobby, conference room, bathrooms, kitchen/breakroom, floors, windows, site access, and any other conditions that may affect performance or pricing of the work.

Date	Location	Time
Tuesday, October 13, 2026	206 Medical Center Drive Clanton, AL 35045	2:00 PM CST

Suppliers will be required to sign in at the mandatory site visit. Failure to attend the mandatory site visit may result in the bid being deemed non-responsive and not considered for award. IX. BID PRICE
The supplier shall submit one lump-sum price for the complete one-time final cleaning project. The lump-sum price shall include all labor, supervision, cleaning supplies, materials, tools, equipment, transportation, insurance, and all other costs necessary to complete the services described in this solicitation.
XI. SCHEDULING
The one-time final cleaning shall take place between November 23 and November 27, 2026. The successful supplier shall coordinate the exact cleaning date, arrival time, and building access with the Alabama Board of Nursing’s Director of Administrative Services prior to performing the work. The facility shall be left clean and ready for final turnover upon completion.

Selected

Documentation	Type	Att.	Validity End Date	Version
One-Time Final Cleaning Services – Clanton Satellite Office	Public Solicitation Documents (Approved)	ABN_Bid_Spec_One_Time_Final_Cleaning_Clanton_REVISED.docx
Quick Quote Standard Boilerplate	RFx Commercial Document (Approved)	DOPQQBPV4.08.26.pdf

2 Record(s)

One-Time Final Cleaning Services - Clanton Satellite Office

See also