Evaporated Salt Bulk
| Location: | Pennsylvania |
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| Posted: | May 6, 2026 |
| Due: | May 13, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065507 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
04/20/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065507 |
Solicitation/Project Title: |
Evaporated Salt (Bulk) | ||||
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Description: |
Evaporated Salt (Bulk) | ||||||
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Department Information |
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Department/Agency: |
All Using Agencies |
Delivery Location: |
Statewide |
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County: |
Statewide |
Duration: |
8/01/2026 - 7/31/2031 |
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Contact Information |
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First Name: |
Joslyn |
Last Name: |
Thomas |
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Phone Number: (XXX-XXX-XXXX) |
717-425-5043 |
Email: |
joslthomas@state.pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
04/22/26 | ||
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Solicitation Due Date: |
05/13/26 |
Solicitation Due Time: |
2:00 PM |
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Solicitation Opening Date: |
05/13/26 |
Solicitation Opening Time: |
2:01 PM |
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Opening Location: |
Electronic Bid | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
05/06/26 |
Attachment Preview
SPECIFICATIONS
Evaporated Salt (Bulk), Treated and Untreated
1. CONTRACT SCOPE/OVERVIEW: This Invitation for Bid (IFB) 6100065507 (identified here and in
the other documents as the “Contract”) is being issued by the Pennsylvania Department of General
Services (DGS) and will cover the requirements for Commonwealth of Pennsylvania (Commonwealth)
Agencies for Evaporated Salt (Bulk), Treated and Untreated, with the Pennsylvania Department of
Transportation (PennDOT) being the primary user. In addition, Local Public Procurement Units
(COSTARS), as defined by the Commonwealth Procurement Code, may use this contract in
accordance with the COSTARS Provision contained within the contract terms and conditions.
2. TERM OF CONTRACT: The Contract shall commence on the Effective Date as noted on the fully
executed contract, but no earlier than August 1, 2026, and will expire on July 31, 2028.
3. OPTION TO RENEW: The contract or any part of the contract may be renewed for a maximum of
three (3) additional one (1) year terms upon mutual agreement between the Commonwealth and the
Supplier(s). DGS reserves the right to renew any or all supplier contracts. Non-renewed contracts
may be competitively re-bid.
4. BIDDING INFORMATION: Bidders must enter bid pricing into the attached Evaporated Salt Bid
Sheet (Attachment A) and submit it along with the bid response. Bidders will be requested to submit
pricing by County or Facility as listed on the bid sheet.
The following documents are required to be completed and attached with your bid. These are in
addition to any other requirements to submit documentation within the bid specifications. Bids may
be rejected for failure to return required documents.
• Attachment A – Evaporated Salt (Bulk) Bid Sheet in Excel format. Do not provide in PDF
format. Failure to return this document or to return it without bid pricing will result in
the bid being rejected.
• Material Safety Data Sheet
• Attachment B – GSPUR-89 Reciprocal Limitations Act Requirements
• Attachment E– Supplier Contact Information
• Attachment F – Lobbying Certification Form
• Attachment G – Iran Free Procurement Certification Form
• Attachment H – Workers Protection and Investment Certification Form
• COSTARS Program Election to Participate form (if applicable)
• Copy of active DGS Certified Small Business certification (if applicable)
5. METHOD OF AWARD: Award will be made by line item, to the lowest responsive and responsible
bidder, based on the delivered price per ton. Bid prices are evaluated at the base unit of measure
listed on the bid sheet for each line item. All items bid must meet material specification as stated in
these Specifications. PennDOT line items are identified by County only and awarded by County. All
other Commonwealth agency facilities will be identified by Facility Name and County (Example: SCI-
Camp Hill); and will be awarded by facility.
Page 1 of 5
6. SPECIFICATIONS: All products bid under this Contract must conform to the following material
specifications:
Treated – Attachment C – (Brine) Evaporated Salt Specifications
Untreated – Attachment D – (Evaporated) Salt Specifications PCID 1085
7. QUALITY CONTROL: The Supplier is required to maintain quality control during the production
and shipment of material. Documentation outlining the Supplier’s quality control program may be
requested by the issuing office at any time during the life of the contract.
8. MINIMUM ORDER: The minimum order for this contract is 22 tons.
9. DELIVERY: All deliveries shall be F.O.B. destination to any location within the county where the
Supplier is awarded. Delivery shall be made within 7 business days after receipt of purchase order.
The Supplier is required to notify the PennDOT County Maintenance Manager or Department/using
entity personnel at least forty-eight (48) hours prior to intended delivery date and time.
All deliveries of salt are required to be protected by waterproof covering throughout the shipping
process. The Department/using entity may reject unprotected shipments.
For reference purposes, the PennDOT plant location listing is attached. These locations are subject
to change and the Commonwealth reserves the right to add, delete or alter locations as necessary.
10. EMERGENCY DELIVERY PROVISION: In the event of, and for the duration of, any state of
emergency or disaster declared by the Governor, the Supplier for any county in which the
emergency of disaster is officially declared shall attempt to provide continuous twenty-four-hour
service as directed by the Commonwealth. For the purpose of maintaining necessary
communications and services, the Contractor shall designate, on Attachment E – Supplier Contact
Information, a primary and if available, a secondary emergency contact person or title. The
Contractor guarantees that the persons so designated will be available throughout the emergency.
11. ADDITIONAL DELIVERY REQUIREMENTS: Individual facilities may require specific delivery
instructions and truck requirements. Suppliers shall coordinate with each facility and comply with
their requirements for delivery as directed.
For deliveries to SCI Camp Hill - Deliveries will occur twice a week (Tuesday & Friday) delivering an
average of 10 tons per trip. Deliveries will range from 3 to 7 tons delivered directly into each of the
three below ground brine storage tanks. Delivery trucks must be equipped with a gate chute or
similar device in order to pour the salt directly into a 24“ manhole and storage tank.
All deliveries are to be made prior to 1200 hours on Tuesdays and Fridays. All deliveries of salt are
required to be protected by waterproof covering throughout the shipping process. The Department
may reject unprotected shipments. All deliveries are required to utilize the institution’s scale upon
arrival and departure for recording of the gross and the net total weight of each delivery by the
institution’s weigh master.
The supplier will advise the institution’s water plant operator of the delivery dates for the following
month.
Page 2 of 5
12. SECURITY CLEARANCE: For deliveries to State Correctional Institutions, all suppliers who
utilize regular delivery transportation will have to submit clearance checks through the original
supplier, for all drivers - regardless of if delivery is inside or outside of the security fence. Common
carriers will not be required to render clearance checks, however, are subject to search and escort
procedures. ALL CARRIERS reporting to outside warehouses must secure their vehicle (windows
closed and doors locked), sign in at warehouse and wait for further directions from correctional staff.
13. SHIPMENT: Suppliers are required to use their own bill of lading, which contains a statement
indicating that “this material has been tested and meets the required specifications.” The form shall
also include:
•
SAP Purchase Order Number
•
Purchase Order Line-Item Number
•
Plant Supplier Code (Producer, Name and Location)
•
Stockpile or Producing Plant Location
•
Company Laboratory Report Number
•
Consignee, Name and Location
•
Lot Number
•
Material Type/Class/Number (SAP)
•
Date and Time Ticketed
•
Unique Truck ID
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Mass (Weight), Gross, Tare, Net
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Running Daily Total in Tons of material being transported by Purchase Order
Line-Item Number
•
Name and license number of Licensed Public Weighmaster (signature or e-
signature)
14. WEIGHING: On all shipments originating outside of the Commonwealth of Pa, certified weight
slips from the supplier (shall have the point of origin the fill, or Plant) must accompany each
truckload. Shipments originating within the Commonwealth of PA must be weighed by a licensed
public weigh master and accompanied by a certified weight slip. An electronic digital measuring
device is acceptable if a source has the capability in its scale. The scale used requires approval by
the Pennsylvania Department of Agriculture, Bureau of Rides and Measures Standards, or tested
and approved by a scale repair service having testing capabilities with appropriate weights and
procedures as contained in Scale Code NIST Handbook 44. The NIST codes can be found at:
http://www.nist.gov
The awarded Supplier is responsible for the preparation of accurate weight slips, certification
attesting to the accuracy of the weights recorded, and assuring conformance with PennDOT
Publication 408 or latest version, section 107.23(b). The online Publication 408 may be found at:
https://www.pa.gov/content/dam/copapwppagov/en/penndot/documents/public/pubsforms/publication
s/pub_408/pub%20408.pdf
Weighing by PennDOT's weigh team is not required. The Supplier shall provide a corrected billing or
provide the material at no charge to compensate for any weight in excess of 3% that was invoiced,
but not received by the Agency. Within 30 days of notification by the Agency, the Supplier shall
provide the District Executive or (assigned Agency representative) a written description of the
corrective actions and safeguards and the time when they were implemented.
Page 3 of 5
15. PRICE ADJUSTMENT: The Supplier's initial bid price will remain firm through December 31,
2026. From that point forward, contract prices will be adjusted (up or down) on the first business day
in January, April and October of each year to offset the volatility of the fuel costs associated with the
contract. The adjustment in fuel cost is calculated by comparing the diesel price derived from the
weekly OIL PRICE INFORMATION SERVICE (OPIS), PADD 1 REPORT with the established
contract base diesel price.
The amount of the price adjustment will be the actual variance between the selected OPIS diesel
price and the established contract base diesel price.
The base diesel price and the monthly diesel price are derived from the OIL PRICE INFORMATION
SERVICE (OPIS), PADD 1 REPORT published weekly except last week in June and December by
United Communications Group, Bethesda, MD. Telephone (301) 816-8950.
The Base Price Calculation is as follows:
Base Price (cts/gal ULS-No2) = (Harrisburg Avg + Philadelphia Avg + Pittsburgh Avg)/3
The scheduled contract diesel price adjustments will use the same formula but will be calculated
using OPIS data that was in effect on the last Monday of the previous month, for each month the
contract adjustment is permitted (January, April, and October). Because the OPIS report will not be
published during the last week in December, the data reported the week prior will be used.
If the result of the selected weekly OPIS diesel price is greater than the established contract base
price, an upward price change will be issued. If the result of the selected weekly OPIS diesel price is
less than the established contract base price, a downward price change will be issued.
A Change Notice to the contract will be posted to incorporate the price change and change all
contract awarded prices for deliveries on or after the effective date of the price change. If an order is
placed and a price adjustment occurs prior to delivery, the order shall be billed at the price that was
in effect at the time the order was placed.
The base price for ULS-No2 diesel under this contract is $3.9771, which is calculated using the
OPIS PADD 1 report data effective Monday, April 20th, 2026.
(Reference: OPIS PADD 1 Report, dated 04/20/2026 ULS B2 Bio-Diesel Fuel Price)
Harrisburg - $4.0531
Philadelphia - $3.9280
Pittsburgh - $3.9502
Avg. of the 3 cities: $3.9771
It is the intent of the Commonwealth to have price adjustments become effective on the first
business day of the scheduled month. This date may vary slightly due to unforeseen circumstances.
The official effective date will be listed on the change notice.
Page 4 of 5
16. ADDITIONAL MATERIALS: Additional line items that are reasonably construed to be within
the scope of this procurement may be added to the contract at the request of the Using Agency.
In the event that DGS determines that the additional line item should be added, DGS will contact
all contractors who have been awarded a contract as a result of this procurement and request
pricing of the new item. Award of the new item shall be based upon the lowest price received
from the responding contractors.
Any new line items will be subject to the same price adjustment criteria as identified in these
Specifications.
17. INVOICING: The PA Office of the Budget has initiated an E-Invoicing program that enables
vendors to submit invoices via email. Submitting invoices via email enables vendors to save printing
and postage costs, paper supplies, and mailing time needed to transmit paper invoices. The
program’s guidelines are available on the E-Invoicing website, located at
www.budget.pa.gov/programs/pages/e-invoicing.aspx.
18. POST AWARD ADMINISTRATION: The Contractors performance shall be monitored and
evaluated in accordance with the requirements outlined in the Contract. At a minimum, the
Contractors’ performance shall be evaluated on an annual basis. Contractors may be required to
attend Contract Performance Review meetings. These meetings will be for the purpose of providing
Contractor performance reviews, discussion of issues either party may have concerning the Contract
or to evaluate the overall progress of the Contract. The meetings will be held quarterly, semi-
annually or annually at the discretion of the Department of General Services, or upon special request
of the using agencies.
19. INQUIRIES: Direct all inquiries concerning this Invitation to Bid in writing with the subject
heading of “Evaporated Salt Bid 6100065507” to:
Joslyn J. Thomas, Commodity Specialist
DGS Bureau of Procurement
2nd Floor, Arsenal Bldg.
1800 Herr Street
Harrisburg, PA 17103
(717) 425-5043
Joslthomas@pa.gov
Page 5 of 5
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