Ambulance Towing Operations

REQUESTS FOR PROPOSALS
RFP 2026-0916-001
Date Issued: August 28, 2026
Ambulance Towing Operations

The Morgan County Board of County Commissioners requests proposals, as
detailed in this Request for Proposal (RFP) for 2026-0916-001 Ambulance Towing
Operations.
This RFP is posted to the Rocky Mountain E-Purchasing BidNet Direct and Morgan
County's Bids and Proposals website (https://morgancounty.colorado.gov/bids-and-
proposals).
SUBMITTALS FOR THIS PROJECT WILL ONLY BE ACCEPTED AS FOLLOWS:
Bidnet - www.bidnetdirect.com. Registration is free to submit a proposal for
this project.
Email - Proposals may be emailed to: bccadmin@co.morgan.co.us. Emailed
proposals must include the following statement on the email: "I hereby waive
my right to a sealed proposal". An email confirmation will be sent when the
County receives the proposal within 24 hours of normal business hours.
Hand delivery - Two (2) copies of the proposal may be hand delivered to the
Office of the Board of County Commissioners, 218 W. Kiowa Ave. Fort Morgan,
CO 80701.
Mail - All proposals must be clearly marked on the envelope RFP 2026-0916-
001 Ambulance Towing Operations.
Please address as follows:
Morgan County
Attn: Administrative Services Manager
218 W Kiowa Ave
Fort Morgan, CO 80701
2

SECTION 1 - PROPOSAL INFORMATION
Schedule of Events:
This Schedule of Events for this RFP is as follows:
Event Date
Issue Request for Proposal: August 28, 2026
Cut Off Date for Questions: September 11, 2026 at 4:00 PM MST
All questions must be submitted electronically to bccadmin@co.morgan.co.us or through BidNet.
Questions received by mail or by phone will not be accepted.
Proposal Due Date: September 15, 2026 at 4:00 PM MST
Proposal Opening: September 16, 2026 at 9:00 AM MST
Location of proposal openings will be at 231 Ensign, Fort Morgan, Colorado, Assembly Room, basement
of the Administration Building. Vendors and/or the public will be able to view RFP opening via a Zoom
meeting. Details will be posted on the county website at: https://morgancounty.colorado.gov/bids-
and-proposals.
Award of Contract: TBD
Notice to Proceed: TBD
3

SECTION 2 - GENERAL INSTRUCTIONS AND PROPOSAL REQUIREMENTS
1. Responses shall be clearly marked with the RFP 2026-0916-001 Ambulance Towing Operations,
Company Name, contact person, mailing address, telephone number of the responder, and
contact email address.
2. All proposals submitted must include two (2) copies of the following documents: Cover Sheet,
Complete Project Schedule, (if applicable), and References Form. Failure to submit all required
documents may result in rejection of the proposal.
3. The responder should address each work area in sufficient detail to demonstrate a clear and full
understanding of the work necessary to complete the project, indicate that it has performed
adequate planning to accomplish project tasks, explain how management of the project will be
performed and a breakdown of the price for all unit costs for material, labor, other direct costs,
indirect costs and profit/fee.
4. It shall be the responsibility of the responder to ensure that the proposal is in proper form and
in the County's possession on or before the time and date designated in the RFP. PROPOSALS
WILL NOT BE ACCEPTED AFTER THE DESIGNATED TIME AND DATE. Any proposal received late
will be returned to the responder unopened, if possible.
5. If a mistake is made or discovered during or after the County's review of proposals, the County
reserves the right to determine which party made the mistake and whether the mistake is
material and, after these determinations, the County, in its sole reasonable discretion, shall
decide whether to accept or reject the proposal. No advantage shall be taken by any party of
manifest clerical errors or omissions in any proposal. Responders shall notify the County
immediately of any errors or omissions that are encountered.
6. Any item which does not meet all of the terms, conditions, or specifications of this package must
be clearly indicated in the exceptions section of the Proposal Reply Form. It may also be on a
separate sheet of paper and returned with the proposal.
7. The County shall not reimburse any responder for any cost incurred in preparing a proposal or
attending equipment demonstrations, inspections, pre-proposal conferences, or interviews.
8. Any amplification, clarification, explanation, interpretation, or correction of a response shall be
made only by written addendum, and a copy of the addendum shall be mailed or delivered to
each person receiving an RFP. The County is not responsible for any amplification, clarification,
explanation, interpretation or correction of a proposal not contained in written addenda.
9. Questions may only be submitted in writing through email to bccadmin@co.morgan.co.us or
Bidnet. Responses will only be provided through Bidnet and the County's website.

10. Proposals by corporations shall be executed in the corporate name by the president or a vice-
president (or a corporate officer accompanied by evidence of authority to sign), and the
corporate seal shall be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown. Proposals submitted by
partnerships shall be executed in the partnership name and signed by a partner, and the legal
address of the partnership shall be shown. Proposals submitted by limited liability companies
shall be executed in the company's name and signed by a member, and the legal address of the
company shall be shown. Names and titles shall be typed or printed below each signature.
11. Morgan County may grant a 5% preference to local businesses. A local business shall be a
business which maintains a physical place of business in Morgan County.
12. No proposal shall include federal excise taxes or state or local sales or use taxes.
13. Each proposal shall include a statement of standard warranty of the manufacturer if applicable.
14. Any response received as a result of this request is prepared at the responder's expense and
becomes County property. Proposals are public records under Colorado Open Records Act. If
responder considers any information confidential, responders shall mark such information as
"Confidential".
15. No proposal may be withdrawn for a period of sixty (60) days after the deadline for proposals.
16. The County reserves the right, if it deems such action to be in its best interests, to reject any and
all proposals, or to waive any irregularities or informalities therein. The County may also accept
specific components or schedules of an overall proposal and reject other components or
schedules. Any incomplete, false, or misleading information provided by any responder shall be
grounds for rejection of the proposal. If proposals are rejected, the County further reserves the
right to investigate and accept the next best proposal in order of ranking, or to reject all proposals
and re-solicit for additional proposals.
17. The County reserves the right to determine, in its sole reasonable discretion, whether any
proposal meets the needs or purposes intended and is within the approved budget. The County
does not base its award on price alone. Other factors considered, depending on the needs of the
County and the scope of the RFP, may include: quality of product; past experience with the
responder or any subcontractors, consultants, products or suppliers; qualifications of the
responder and/or subcontractors or suppliers; services offered; warranties; maintenance
considerations; long-range costs; delivery; and similar conditions. The County reserves the right
to conduct such investigations as it deems necessary to assist in the evaluation of any proposal
to establish the experience, responsibility, reliability, references, reputation, qualifications, or
financial ability of any responder, manufacturer or supplier. The purpose of such investigation is
to satisfy the County that the responder can supply the specified product/service and to perform
the necessary warranty and product support in accordance with the RFP in the prescribed
manner and time.
5

18. In the event of any claim, suit, or demand which may result from any proposal, or the award of
any contract as a result of submission of a proposal, Colorado law shall govern any such claim,
suit, or demand and the rights and duties of the parties.
19. By submitting a proposal, the responder acknowledges that (a) the preparation of the proposal,
and other quotations herein contained, does not obligate the County in any way; (b) the
responder has reviewed and understands all aspects of the RFP and the work necessary to
complete the project; and (c) the responder has the ability to deliver the
product/equipment/service as specified herein in accordance with the RFP.
20. The successful responder will be required to execute the County's contract which at a minimum
contains the following requirements:
A. Minimum Insurance Requirements:
i. Worker's Compensation insurance to cover obligations imposed by applicable law
ii. Employer's Liability insurance with minimum limits of five hundred thousand
dollars ($500,000) each accident, one million dollars ($1,000,000) disease - policy
limit, and one million dollars ($1,000,000) disease - each employee.
iii. Commercial General Liability insurance with minimum combined single limits of
one million dollars ($1,000,000) each occurrence and one million dollars
($1,000,000) general aggregate. The policy shall be applicable to all premises and
operations, and shall include coverage for bodily injury, broad form property
damage, personal injury (including coverage for contractual and employee acts),
blanket contractual, products, and completed operations. The policy shall contain
a severability of interests' provision, and shall include the County and the County's
officers, employees, and contractors as additional insureds. No additional insured
endorsement shall contain any exclusion for bodily injury or property damage
arising from completed operations.
iv. As applicable, requirement to maintain professional liability insurance.
21. The initial agreement shall be for 1 year(s) from September 1st, 2026 to December 31st, 2027.
Because this Agreement involved the expenditure of public funds, this contract is contingent
upon continued availability of such funds for payment.
6

Specific Project Requirements
Mandatory requirements:
Response time: On the road to the ambulance or ambulance services vehicle location within
30 minutes of the call.
Service radius: 250 miles
Capacity: Ability to handle a 17,000 lbs. Vehicle, 26' (foot) long (bumper to bumper), 17'
(foot) wheel base, 8' (foot) wide.
Vehicles may include a Ford Explorer SUV, up to a Dodge 3500 Type III Ambulance.
Commercial General Liability insurance with minimum combined single limits of one
million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) general
aggregate
Comprehensive automobile liability insurance with minimum limits of one million dollars
($1,000,000) for each person and one million dollars ($1,000,000) for each occurrence
Contractor must be licensed by the Public Utilities Commission
7

CONTENT OF PROPOSAL
Proposals should contain the following information:
1. Proposal Cover Sheet. See attached document.
2. Demonstration of Minimum Qualifications.
3. Qualifications, Experience and References. Provide a description of other relevant projects on which
your firm or team has worked. This should include projects which are similar to the required services.
Please also provide three client references for contact on these projects. Please note the title of the
project(s), name of the agency/client, and the name and phone number of a contact person in that
agency who can best speak for your firm/team experience on each referenced project.
4. Technical Response. Provide a clear and concise response to the scope, schedule and level of effort
your firm would propose to address the substance of the required services.
5. Staffing: Please provide an organizational chart of key personnel proposed to be assigned to provide
the required services, noting their responsibilities and relationships. A schedule of hourly rates should
be provided for all personnel involved in the project.
6. Project Costs/Price: Complete Proposal Cover Sheet for services, including a schedule to perform
required services.
8

PROPOSAL COVER SHEET
RFP 2026-0903-001
Legal Name of Company:
Trade Name, if any, of Company:
Street Address:
Principal Owner/Officer Name:
Title:
Federal Employer Identification Number:
Telephone Number:
Company E-mail Address:
Contact for this Proposal:
Contact E-mail Address:
Contact Telephone Number:
Summary of Project Components:
Line Item Description Cost
1 $
2 $
3 $
4 $
5 $
6 Any addition costs (provided description of items) $
Total Project $
Cost
*Attach a separate sheet outlining any exceptions to this proposal. If Any
**Attach a separate sheet outlining any warranty for the work completed. If Any
9

REFERENCES
Please provide a list of at least three references for work completed by your company over the last
three years.
Reference 1. Contact Information
Company or Entity_______________________________________
Contact Person___________________________________________
Contact Address__________________________________________
Contact City/State/Zip_____________________________________
Contact Phone Number____________________________________
Contact E-Mail Address___________________________________
Year Work was performed__________
Type of Work Completed________________________________________________________
Reference 2. Contact Information
Company or Entity________________________________________
Contact Person___________________________________________
Contact Address__________________________________________
Contact City/State/Zip_____________________________________
Contact Phone Number____________________________________
Contact E-Mail Address___________________________________
Year Work was performed__________
Type of Work Completed________________________________________________________
Reference 3. Contact Information
Company or Entity_______________________________________
Contact Person___________________________________________
Contact Address__________________________________________
Contact City/State/Zip_____________________________________
Contact Phone Number____________________________________
Contact E-Mail Address___________________________________
Year Work was performed__________
Type of Work Completed________________________________________________________
10