19-IFB-2192310161-PTW NCNG Goldsboro Region Lawn Care

STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Invitation for Bid #: 19-IFB-2192310161-PTW
NC National Guard Goldsboro Region Lawn Care
Date of Issue: June 1, 2026
Bid Opening Date: June 30, 2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Tim Pendergrass
Procurement Specialist III

STATE OF NORTH CAROLINA
Invitation for Bid #
19-IFB-2192310161-PTW
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
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STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Refer ALL Inquiries regarding this IFB to the Invitation for Bid No.: 19-IFB-2192310161-PTW
procurement lead through the Message Board in Bids will be publicly opened: June 30, 2026, at 2:00pm, ET
the Sourcing Tool. See section 2.6 for details: Meeting ID: 258 875 363 129 478
Tim Pendergrass Passcode: 4Nz7np72
Using Agency: NCDPS: NC National Guard Commodity No. and Description: 701117 Parks, Gardens, and Orchards
Requisition No.: RQ279182
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each
employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify
system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance
of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the
public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By
execution of this response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor
is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
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PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency
issuing this IFB.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of the NC Department of Public Safety)
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Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................................. 6
1.1 CONTRACT TERM .................................................................................................................................. 6
2.0 GENERAL INFORMATION ....................................................................................................................... 6
2.1 INVITATION FOR BID DOCUMENT ........................................................................................................ 6
2.2 E-PROCUREMENT FEE .......................................................................................................................... 6
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................... 7
2.4 IFB SCHEDULE ....................................................................................................................................... 7
2.5 MANDATORY SITE VISIT ....................................................................................................................... 8
2.6 BID QUESTIONS ..................................................................................................................................... 9
2.7 BID SUBMITTAL ...................................................................................................................................... 9
2.8 BID CONTENTS ..................................................................................................................................... 10
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ......................................................................... 11
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS.................................................................. 11
3.1 METHOD OF AWARD ........................................................................................................................... 11
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .................... 11
3.3 BID EVALUATION PROCESS .............................................................................................................. 12
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................ 12
3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................................. 13
4.0 REQUIREMENTS .................................................................................................................................... 13
4.1 PRICING ................................................................................................................................................. 13
4.2 FINANCIAL STABILITY ......................................................................................................................... 13
4.3 HUB PARTICIPATION ........................................................................................................................... 14
4.4 REFERENCES ....................................................................................................................................... 14
4.5 BACKGROUND CHECKS ..................................................................................................................... 14
4.6 PERSONNEL ......................................................................................................................................... 15
4.7 VENDOR'S REPRESENTATIONS ........................................................................................................ 15
4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................................ 15
4.9 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ................................................... 15
4.10 SUBCONTRACTORS ............................................................................................................................ 16
4.11 SECRETARY OF STATE REGISTRATION .......................................................................................... 16
5.0 SCOPE OF WORK .................................................................................................................................. 16
A. SPECIFICATIONS .................................................................................................................................... 16
B. SCHEDULE OF MONTHLY VISITS ......................................................................................................... 16
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C. GENERAL REQUIREMENTS ................................................................................................................... 17
D. SECURITY/FORCE PROTECTION (SITE SPECIFIC): ............................................................................. 2
E. CONTRACTOR REQUIREMENTS: .......................................................................................................... 2
F. CONTRACTOR REQUIREMENTS: .......................................................................................................... 2
6.0 CONTRACT ADMINISTRATION ............................................................................................................... 3
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ............................................................................ 3
6.2 INVOICES ................................................................................................................................................. 3
6.3 CONTINUOUS IMPROVEMENT .............................................................................................................. 3
6.4 ACCEPTANCE OF WORK .................................................................................................................... 3
6.5 TRANSITION ASSISTANCE ................................................................................................................. 4
6.6 DISPUTE RESOLUTION ...................................................................................................................... 4
6.7 CONTRACT CHANGES ....................................................................................................................... 4
6.8 ATTACHMENTS ................................................................................................................................... 4
ATTACHMENT A: PRICING FORM ....................................................................................................................... 5
ATTACHMENT B: INSTRUCTIONS TO VENDORS ............................................................................................. 7
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ..................................................... 7
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ................................................................ 8
ATTACHMENT E: CUSTOMER REFERENCE FORM ........................................................................................ 10
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ........................................................... 11
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION .................................................................. 12
ATTACHMENT H: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, & COOPERATIVE
AGREEMENTS ........................................................................................................................................ 13
ATTACHMENT I: INSTRUCTIONS TO VENDORS ............................................................................................. 14
ATTACHMENT J: INSTRUCTIONS TO VENDORS ............................................................................................ 15
ATTACHMENT K: SCMs/RETENSION PONDS ................................................................................................. 16
ATTACHMENT L: NCNG LAWN CARE CHECKLIST ........................................................................................ 17
ATTACHMENT M: LOCATION MAPS ................................................................................................................. 19
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1.0 PURPOSE AND BACKGROUND
The N.C. Department of Public Safety, National Guard, NC is seeking a vendor to provide lawn care services for the NC Army
National Guard located at various North Carolina locations. The grounds will be maintained according to the scope of work
described. It will be the participating Vendor 's responsibility to understand, evaluate and assess the lawn maintenance
requirements at each facility listed before they submit their cost proposal.
To facilitate the bidding process and agency control, DPS facilities to be covered under this IFB have been divided into
fourteen (14) geographic regions. They are Albemarle, Clinton, Durham, Elizabethtown, Ft. Bragg, Goldsboro, Greensboro,
Greenville, Hamlet, Hickory, Lexington, Marion, Raeford, and Windsor regions.
Vendors responding to this IFB shall bid complete areas only. For bidding purposes, a region shall not be split. All lawn
maintenance in a particular region must be covered, none may be excluded.
The North Carolina Department of Public Safety reserves the right to add or delete locations during the term of the contract
and further reserves the right to add or delete locations and facilities in the same geographic region upon (30) days written
notice to the Vendor throughout the term of the contract to include any extensions.
The intent of this solicitation is to award an Agency Specific Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the "Effective Date").
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the
same terms and conditions for up to two (2) additional one-year terms. The State will give the Vendor written notice of its
intent to exercise each option no later than thirty (30) days before the end of the Contract's then-current term. In addition
to any optional renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after
the last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
This IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which
are incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to
this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and
Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to
the Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and
collaborate with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents,
and submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/Vendor-training.
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2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions,
all relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements
and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that
may be issued in connection with this IFB.
If Vendors have questions or issues regarding any component of this IFB, those must be submitted as questions in accordance
with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave
open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-
and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's bid or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions
or Vendors' instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall
constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this
paragraph shall constitute sufficient grounds to reject Vendor's bid as nonresponsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State June 1, 2026
Hold Mandatory Pre-Bid State June 15, 2026, beginning at 9:00 AM, ET
Site Visit Day 1
Hold Mandatory Pre-Bid State June 16, 2026, beginning at 10:00 AM, ET
Site Visit Day 2
Submit Written Vendor June 17, 2026
Questions
Provide Response to State June 18, 2026, by 2:00 PM, ET
Questions
Submit Bids Vendor June 30, 2026, by 2:00 PM, ET
Microsoft Teams meeting
Join:
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Meeting ID: 258 875 363 129 478
Passcode: 4Nz7np72
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Join on a video conferencing device
Ver: 11/2025

Tenant key: ncgov@m.webex.com
Video ID: 115 783 802 3
More info
Contract Award State To be determined
2.5 MANDATORY SITE VISIT
Mandatory Site Visits
Day 1:
LOCATION 1
Date: 6/15/2026
Time: 9:00 AM Eastern Time
Location: Dunn Readiness Center
901 Susan Tart Road
Dunn, NC. 28334
Contact #: Shane Potts, shane.m.potts2.nfg@army.mil
LOCATION 2
Date: 6/15/2026
Time: 11:00 AM Eastern Time
Location: Benson Readiness Center
320 E. Mann Street
Benson, NC. 27504
Contact #: Shane Potts, shane.m.potts2.nfg@army.mil
LOCATION 3
Date: 6/15/2026
Time: 1:00 PM Eastern Time
Location: Smithfield Readiness Center
406 Hospital Road
Smithfield, NC. 27577
Contact #: Shane Potts, shane.m.potts2.nfg@army.mil
Day 2:
Location 1
Date: 6/16/2026
Time: 10:00 AM Eastern Time
Location: Goldsboro Readiness Center and FMS
700 US Highway 117
Goldsboro, NC. 27530
Contact #: Shane Potts, shane.m.potts2.nfg@army.mil
Location 2
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Date: 6/16/2026
Time: 1:00 PM Eastern Time
Location: Fremont Readiness Center
101 Pippen St.
Fremont, NC. 27830
Contact #: Shane Potts, shane.m.potts2.nfg@army.mil
Instructions: It shall be MANDATORY that a representative from each Vendor be present for a pre-bid site visit. Attendees
must arrive promptly. All attendees must sign in upon arrival and clearly indicate each prospective Vendor represented on
the sign in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN OR PARTICIPATE IN THE SITE VISIT, NOR SHALL THEIR
BID BE CONSIDERED. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that
space and circumstances allow.
FAILURE TO ATTEND THE MANDATORY SITE VISIT SHALL RESULT IN VENDOR'S BID BEING DEEMED NON-RESPONSIVE AND
NOT CONSIDERED FOR AWARD.
The purpose of this site visit is for all prospective Vendors to apprise themselves of the conditions and requirements which
will affect the performance of the work called for by this IFB. Vendors must stay for the duration of the site visit. No allowances
will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by
this IFB.
Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical
aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB, must be
confirmed by written addendum before it can be considered to be a part of this IFB and any resulting contract.
2.6 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title
page of this document via the Sourcing Tool's message board by the date and time specified in the IFB SCHEDULE Section of
this IFB. Vendors will enter "IFB #: 19-IFB-2192310161-PTW - Questions" as the subject of the message. Question submittals
should include a reference to the applicable IFB section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at
888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this IFB. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a
question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on
written material contained in the IFB and an addendum to this IFB.
2.7 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and
will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to
unintended or unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in
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