Team Awareness Kit

Location:	North Carolina
Posted:	Dec 8, 2025
Due:	Dec 30, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	A - Research and development
Solicitation No:	Doc1815202324
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc1815202324
Project Title:	Team Awareness Kit
Description:	Secure Team Awareness Kit (TAK) System. Develop a secure TAK system architecture tailored to NCSBI's operational and security needs. To design, implement, configure, and support a TAK system, including TAK Server, Android Team Awareness Kit (ATAK), WinTAK, iTAK, other TAK applications and associated components.
Opening Date:	12/30/2025 2:00 PM
Posted Date:	12/9/2025
Status:	Open
Department:	STATE BUREAU OF INVESTIGATION


Solicitation Number * Doc1815202324	Department STATE BUREAU OF INVESTIGATION	Status Reason Open
Opening Date 2025-12-30T14:00:00.0000000	Posted Date * 2025-12-08T16:21:37.0000000Z	Commodity Code Business and corporate management consultation services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Boyce Haywood
Description Secure Team Awareness Kit (TAK) System. Develop a secure TAK system architecture tailored to NCSBI's operational and security needs. To design, implement, configure, and support a TAK system, including TAK Server, Android Team Awareness Kit (ATAK), WinTAK, iTAK, other TAK applications and associated components.

Attachments SAMPLE BLANK DOCUMENT.doc (40.50 KB) RFP Final 49-237513-BH - TAK 12-8-25.pdf (1.11 MB)

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STATE OF NORTH CAROLINA

STATE BUREAU OF INVESTIGATION

Refer ALL inquiries regarding this RFP to:

Name: Boyce Haywood

Email: bhaywood@ncsbi.gov

Phone Number: (919) 582-8554

REQUEST FOR PROPOSAL NO.

Contract Name: Team Awareness Kit (TAK) System

Bid Opening Date:

Issue Date: December 8, 2025

Commodity Code: 801015

Purchasing Agency: NC State Bureau of Investigation

Requisition No.: RQ237513

OFFER

The Purchasing Agency solicits offers for Services and/or goods described in this solicitation. All offers and

responses received shall be treated as Offers to contract.

EXECUTION

In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned offers

and agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein,

within the time specified herein.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO

NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for one hundred twenty (120) days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this offer are accepted, an authorized representative of NC State Bureau of Investigation shall affix

its signature hereto and any subsequent Request for Best and Final Offer, if issued. Acceptance shall create a contract

having an order of precedence as follows: Best and Final Offers, if any, Special terms and conditions specific to this

RFP, Specifications of the RFP, the Department of Information Technology Terms and Conditions, and the agreed

portion of the awarded Vendor’s Offer. A copy of this acceptance will be forwarded to the awarded Vendor(s).

FOR PURCHASING AGENCY USE ONLY

Offer accepted and contract awarded this date_______________________________________________,

By_________________________________ (Authorized representative of NC State Bureau of Investigation).

Team Awareness Kit System – NC State Bureau of Investigation - RFP 49-237513-BH

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October 9, 2025

Table of Contents

1.0 Anticipated Procurement Schedule...................................................................................................3

2.0 Purpose of RFP .................................................................................................................................3

2.1 Introduction ...................................................................................................................................3

2.2 Agency Background ......................................................................................................................3

2.3 Summary of Problem Statement .....................................................................................................4

2.4 Contract Term .................................................................................................................................4

2.5 Effective Date..................................................................................................................................4

2.6 Contract Type..................................................................................................................................5

3.0 RFP Requirements and Specifications ..............................................................................................5

3.1 General Requirements and Specifications.....................................................................................5

3.2 Security Specifications ..................................................................................................................8

3.3 Enterprise Specifications...............................................................................................................8

3.4 Business and Technical Requirements ........................................................................................11

3.5 Business and Technical Specifications .......................................................................................11

4.0 Cost of Vendor’s Offer ...................................................................................................................16

4.1 Offer Costs ..................................................................................................................................16

4.2 Payment Schedule .......................................................................................................................16

5.0 Evaluation .......................................................................................................................................16

5.1 Source Selection ..........................................................................................................................17

5.2 Evaluation Criteria ......................................................................................................................17

5.3 Best and Final Offers (BAFO) ....................................................................................................18

5.4 Possession And Review ..............................................................................................................19

6.0 Vendor Information and Instructions ..............................................................................................19

6.1 General Conditions of Offer........................................................................................................19

6.2 General Instructions for Vendor..................................................................................................20

6.3 Instructions for Offer Submission ...............................................................................................23

7.0 Other Requirements and Special Terms .........................................................................................26

7.1 Vendor Utilization Of Workers Outside of U.S. .........................................................................26

7.2 Financial Statements ...................................................................................................................26

7.3 Financial Resources Assessment, Quality Assurance, Performance and Reliability ..................26

7.4 Vendor’s License or Support Agreements ..................................................................................27

7.5 Resellers (RESERVED) ..............................................................................................................27

7.6 Disclosure Of Litigation..............................................................................................................27

7.7 Criminal Conviction ....................................................................................................................28

7.8 Security and Background Checks ...............................................................................................28

7.9 Assurances...................................................................................................................................28

7.10 Confidentiality of offers...............................................................................................................28

7.11 Project Management (RESERVED) ............................................................................................29

Team Awareness Kit System – NC State Bureau of Investigation - RFP 49-237513-BH

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October 9, 2025

7.12 Meetings.......................................................................................................................................29

7.13 Recycling and Source Reduction .................................................................................................29

7.14 Special Terms and Conditions .....................................................................................................29

Attachment A: Definitions .........................................................................................................................31

Attachment B: Information Technology Terms and Conditions for State Hosted Solutions ....................33

Attachment B: Information Technology Terms and Conditions for Vendor Hosted Solutions ................54

Attachment C: Description of Offeror .......................................................................................................73

Attachment D: Cost Form ..........................................................................................................................75

Attachment E: Vendor Certification Form ................................................................................................77

Attachment F: Location of Workers Utilized by Vendor .........................................................................78

Attachment G: References .........................................................................................................................79

Attachment H: Financial Review Form .....................................................................................................79

Appendix: Phased Sequencing Approach ..................................................................................................79

Team Awareness Kit System – NC State Bureau of Investigation - RFP 49-237513-BH

Page 2 of 88

October 9, 2025

1.0 ANTICIPATED PROCUREMENT SCHEDULE

The Agency Procurement Agent will make every effort to adhere to the following schedule:

Action

RFP Issued

Written Questions Deadline

Agency’s Response to Written Questions/

RFP Addendum Issued

Offer Opening Deadline

Offer Evaluation

Selection of Finalists

Oral Presentations (Virtually) by Finalists

Negotiations with Finalists

Best and Final Offers Deadline from Finalists

Contract Award

Protest Deadline

Responsibility

Agency

Potential Vendors

Agency

Vendor(s)

Agency

Selected Vendors

Agency designees and

selected Vendor(s)

Selected Vendors

Agency

Responding Vendors

Date

December 8, 2025

December 12, 2025

December 16, 2025

December 30, 2025

December 31, 2025

January 5, 2026

January 9, 2026

January 13, 2026

January 16, 2026

TBD

15 days after award

2.0 PURPOSE OF RFP

2.1 INTRODUCTION

The purpose of this Request for Proposal (RFP) is to solicit Offers from qualified Vendors to design,

implement, configure and support a secure Team Awareness Kit (TAK) system, including TAK Server,

Android Team Awareness Kit (ATAK), WinTAK, iTAK other TAK applications and associated components

for the NC State Bureau of Investigation (NCSBI), Fusion Center Intelligence and Partnering Division. The

implementation must prioritize security through certificate-based authentication and username/password

mechanisms and include advanced capabilities such as personnel and flight tracking, support for Android

and iOS devices, integration of JSON data from DataMiner, integration of video feeds from IP cameras

and unmanned systems, a federation plan for interoperability with first responder organizations, and

a comprehensive maintenance plan for system patching and updates for a three-year base period with two

optional one-year extensions. Vendors may propose hosting the TAK system either on-premises using state

infrastructure or in the cloud (e.g., Microsoft Azure GCC or Amazon AWS GovCloud), provided the solution

complies with all security, compliance, and performance requirements outlined herein and in the attached RFP

Terms and Conditions for Vendor Hosted Solutions. This RFP outlines the scope, requirements, and

submission guidelines for

prospective vendors.

2.2 AGENCY BACKGROUND

The North Carolina State Bureau of Investigation operates as the state’s primary investigative law enforcement

agency, responsible for criminal investigations, intelligence sharing, coordination with local, state, and federal

partners, including first responder organizations such as fire departments, EMS, and local law enforcement.

The TAK platform is selected for its proven capabilities in geospatial visualization, secure communication, and

plugin extensibility to enhance situational awareness during operations such as tactical responses, major crime

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Team Awareness Kit System – NC State Bureau of Investigation – RFP 49-237513-BH

October 9, 2025

investigations, and multi-agency task forces. The implementation will support approximately 50-100

concurrent users and integrate with existing NCSBI systems, including DataMiner and video feeds, to support

real-time operational insights and collaboration with external first responders.

2.3 SUMMARY OF PROBLEM STATEMENT

The North Carolina State Bureau of Investigation requires a comprehensive, secure tactical awareness solution

to enhance real-time situational awareness and coordination during critical operations. Currently, the agency

lacks an integrated platform that can:

• Provide secure, real-time geospatial visualization across multiple device platforms (Android, iOS,

Windows)

• Enable secure communication and data sharing among NCSBI personnel and external first responder

agencies

• Integrate flight tracking, personnel tracking, and video feeds from unmanned systems into a unified

interface

• Support advanced data integration from existing NCSBI systems (such as DataMiner, GPS equipment, and

body cameras)

• Facilitate multi-agency collaboration through secure information sharing capabilities

• Maintain the highest levels of data security and compliance with law enforcement standards

The absence of such a solution limits operational effectiveness during tactical responses, major crime

investigations, and multi-agency task forces. This procurement seeks to implement a Team Awareness Kit

(TAK) system that will:

• Enhance decision-making capabilities through improved situational awareness

• Improve coordination among 50-100 concurrent users across multiple locations

• Enable secure information sharing with partner agencies while protecting sensitive data

• Provide scalability to support growing operational requirements

• Ensure long-term system sustainability through comprehensive maintenance and support

The successful implementation of this system is critical to NCSBI's mission of providing superior investigative

services and protecting North Carolina's citizens.

2.4 CONTRACT TERM

A contract awarded pursuant to this RFP shall have an effective date as provided in the Notice of Award. The

term shall be three (3) years and will expire upon the anniversary date of the effective date unless otherwise

stated in the Notice of Award, or unless terminated earlier. The State retains the option to extend the Agreement

for two (2) additional one (1) year periods at its sole discretion.

2.5 EFFECTIVE DATE

This solicitation, including any Exhibits, or any resulting contract or amendment shall not become effective nor

bind the State until the appropriate State purchasing authority/official or Agency official has signed the

document(s), contract or amendment; the effective award date has been completed on the document(s), by the

State purchasing official, and that date has arrived or passed. The State shall not be responsible for reimbursing

the Vendor for goods provided nor Services rendered prior to the appropriate signatures and the arrival of the

effective date of the Agreement. No contract shall be binding on the State until an encumbrance of funds has been

made for payment of the sums due under the Agreement.

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Team Awareness Kit System – NC State Bureau of Investigation – RFP 49-237513-BH

October 9, 2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Team Awareness Kit

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