NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that SEALED BIDS will be received at the Office of the
Clerk, located in the Civic Center, 6000 Middlebelt Road, Garden City, Michigan 48135-
2499, on or before December 15 @ 10:00 AM for the following item:
HVAC Services
Two (2) copies of the bid proposals will be received by: City of Garden City
Attention: HVAC Services 6000 Middlebelt Road, Garden City, MI 48135
Until Monday, December 15, 2025, at 10:00 AM (local time)
Bids shall be publicly opened and read on:
Monday, December 15, 2025, at 10:00 AM (local time) at:
City of Garden City
Clerk's Office
6000 Middlebelt Road
Garden City, Ml 48135
Garden City has partnered with BidNet as part of the Michigan Inter-governmental
Trade Network and will post their bid opportunities to that site. As a vendor, you can
register with the Michigan Inter-governmental Trade Network and be sure that you will
see all available bids and opportunities. This information can be found on the City's
website at http://www.gardencitymi.org/2 I 8/Purchasing. Any questions should be
directed to Brad Ohman or Steve Michalak at 734-793-1800 Monday through Friday,
7:30 a.m. to 3:30 p.m.
Bids should be submitted in a sealed envelope marked sealed bid for
"HVAC Services "
HVAC Preventative Maintenance Services For all City Buildings
Scope Of Work:
HVAC PM Services listed below include labor, travel, filters, belts and condenser
cleaning.
(2) Semi-annual preventative maintenance visits, each visit includes filter replacement,
once per year condenser cleaning, once per year belt replacement at the following
buildings.
DPW Garage, 31800 Beechwood. Garden City, MI 48135
Fire Department, 6000 Middlebelt. Garden City, MI 48135
City Hall 6000 Middlebelt, Garden City, MI 48135
Police Department, 6000 Middlebelt. Garden City, MI 48135
Civic Arena,200 Log Cabin Rd. Garden City, MI 48135
City Park Service Garage, 150 Log Cabin Rd. Garden City, MI 48135
Maplewood Community Center, 31735 Maplewood Ave. Garden City, MI 48135
Radcliff Center, 1751 Radcliff Ave. Garden City, MI 48135
Florence Lift Station, 27846 Florence. Garden City, MI 48135
All preventative maintenance work will be scheduled upon the request of the City.
Non preventative maintenance service calls
Response times for service calls shall be:
Emergency – Possible risk of injury to the public or employees. Potential loss of product
– (4 Hours)
Urgent next day – Risk of product integrity, significant discomfort to individuals – (24
Hours)
Non-Urgent – No imminent risk to product. Not causing discomfort – (48-72) Hours
All service calls repairs over $ 2000.00 require verbal or written authorization from the
City.
BID PRICE SHEET
Due: On or before Monday, December 15th, 2025 at 10:00 a.m. (EST)
Company Name ___________________________________________Date_______________
Address _____________________________________________________________________
______________________________________________________________
_________________________________________________________________
Telephone ___________________________________Fax_____________________________
Federal Tax ID number ______________________Email ______________________________
Contact Name ________________________________________________________________
Signature ____________________________________________________________________
Emergency Repairs & Travel Charge Rates
Weekdays – 7:30AM to 4:00PM
$_____________
Weekdays – After 4:00PM to 7:30AM
$_____________
Saturday/Sunday
$ _____________
Holidays: All Federal Holidays
$______________
Preventative Maintenance Costs
Building Annual Cost Year 1 Annual Cost Year 2 Annual Cost Year 3
DPW
_______
_______
_______
Fire Dept
_______
_______
_______
City Hall
_______
________
________
Police Dept ________
________
_______
Civic Area
________
________
________
Parks Garage _______
_______
_______
Maplewood
Center
_______
_______
_______
Radcliff
Center
________
_______
________
Florence
Lift Station
_______
_______
________
Total
_______
_______
_______
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
