Fireworks Display July 4th
| Location: | Virginia |
|---|---|
| Posted: | Oct 29, 2026 |
| Due: | Dec 3, 2026 |
| Agency: | City of Suffolk |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 27013-KR |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 27013-KR
|
| Bid Title: |
Fireworks Display July 4th
|
| Category: | Purchasing Bid Board Posting |
| Status: | Open |
|
Attachment Preview
Request for Proposal
City of Suffolk
RFP #27013-KR
October 29, 2026
Purchasing Office
442 W. Washington Street, Room 1086
Suffolk, VA 23434-5237
Phone: (757) 514-7520 / Fax: (757) 514-7524
Fireworks Display
Electronic proposals will be received at the office of the Purchasing Agent, until the time and date
shown below (local prevailing time), for furnishing the items or services described in the
solicitation.
SUMMARY SCOPE OF SERVICE – The City of Suffolk is seeking proposals from qualified firms
for the sole purpose of obtaining responsive proposals to provide annual fireworks displays for the
City’s Fourth of July celebration at Constant’s Wharf Park and Marina.
The Buyer, Kimberly Rogerson, is the Contract Officer for the City of Suffolk with respect to this
RFP. All questions and/or comments should be directed to her at this email address:
krogerson@suffolkva.us. The respondents to this RFP shall not contact, either directly or
indirectly, any other employee or agent of the City regarding this RFP. This prohibition shall also
extend to the Suffolk City Council and other elected City officials. Any such unauthorized contact
may disqualify the Offeror from the procurement.
Proposals are due: 3:00 p.m., December 3, 2026
Contract Officer:
Company Name:
Address:
City / State / Zip:
Telephone:
E-mail:
Print Name:
Signature:
Kimberly Rogerson
Kimberly Rogerson, VCA, Buyer, krogerson@suffolkva.us
FAX No.:
Title:
Date:
RFP 27013-KR
Page 1
In compliance with this Request for Proposals, and subject to all the conditions thereof, the
undersigned offers, if the offer is accepted within one hundred and eighty (180) calendar days
from the date of the receipt of proposals, to furnish any or all of the items and/or services upon
which prices are quoted, at the price set, to be delivered at the time and place specified herein.
The above signed certifies the Offeror has read, understands, and agrees to all terms, conditions,
and requirements of this Request for Proposals, and is authorized to contract on behalf of firm on
the previous page.
SOLICITATION DOCUMENTS
Additional Request for Proposal documents is available on the Purchasing website:
https://www.suffolkva.us/Bids.aspx?CatID=17 or on the Commonwealth’s bid board (eVA), or at
Demandstar.com. An e-mail request for the complete RFP form may be sent to the Contract
Officer listed on the front page.
An electronic document shall be submitted by e-mail attachment to proposals@suffolkva.us with
the RFP number and title in the subject line. Electronic copies (CD or thumb drive) may be
delivered to the Purchasing Office, 442 West Washington Street, Room 1086, Suffolk, Virginia
prior to the closure date shown, if desired. Documents should be saved as a .pdf document and
should conserve disk space to allow transfers of data. ZIP files cannot be accepted; they do not
work in the City’s system. To receive confirmation of receipt of proposal, send request to the
contracting officer at jeturner@suffolkva.us Do NOT send proposal directly to contracting officer.
Paper proposals will not be accepted. Do not send printed copies of proposal.
Do not send Zip files. Zip files cannot be accepted.
Questions concerning this project must be in writing (email is preferred) and addressed to the
Contract Officer listed on the front page of this solicitation, and, should be received no later than
five (5) business days preceding the date that the proposals are to be received. E-mail is the
preferred method and will get a faster response.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
Proposals will be accepted through eVA.
RFP 27013-KR
Page 2
RFP 27013-KR
Fireworks Display
Table of Contents
1.0 PURPOSE............................................................................................................ 4
2.0 BACKGROUND ................................................................................................... 4
3.0 COMPETITION INTENDED ................................................................................. 4
4.0 TERM OF CONTRACT ........................................................................................ 4
5.0 SCOPE OF SERVICES........................................................................................ 5
6.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ........................................... 8
7.0 SPECIFIC PROPOSAL REQUIREMENTS ........................................................ 11
8.0 EVALUATION AND AWARD CRITERIA........................................................... 12
9.0 ADDITIONAL INSTRUCTIONS ......................................................................... 13
10.0 CONTRACT TERMS AND CONDITIONS.......................................................... 17
SIGNATURE SHEET ................................................................................................... 26
PROPRIETARY/CONFIDENTIAL INFORMATION IDENTIFICATION ........................ 27
EXCEPTIONS TO RFP ................................................................................................ 28
ANTICOLLUSION........................................................................................................ 29
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ......................... 30
RFP 27013-KR
Page 3
1.0 PURPOSE
The intent and purpose of this Request for Proposal is to obtain firm fixed pricing from
qualified, licensed Offerors having experience with similar services providing fireworks to
create/produce the annual Fourth of July displays for the City’s Department of Parks and
Recreation.
As an option, other City departments may utilize the contract for similar displays during
the contract period at a time and location acceptable to both parties. Pricing for each
display, other than Fourth of July events, will be negotiated based on pricing submitted in
the Offeror’s proposal.
2.0 BACKGROUND
The City’s Parks and Recreation Department has been hosting fireworks displays for
approximately thirty years at various locations with the majority held at the Constant’s
Wharf and Marina location. Each year, approximately five to eight thousand people attend
this event. The City anticipates a budget of $50,000 for the Fourth of July displays.
3.0 COMPETITION INTENDED
It is the City’s intent that this Request for Proposal (RFP) permits competition. It shall be
the Offeror’s responsibility to advise the Purchasing Agent in writing if any language
requirement, specification, etc., or any combination thereof, inadvertently restricts or limits
the requirements stated in this RFP to a single source. Such notification must be received
by the Purchasing Agent not later than five (5) business days prior to the date set for
acceptance of proposals.
4.0 TERM OF CONTRACT
The first display is scheduled for July 4, 2027. Previous displays have been held at the
Constant’s Wharf Park and Marina site, 100 E. Constance Road, Suffolk, Virginia, but
this is subject to change to another location within Suffolk city limits. Fireworks should
be fired from a nearby barge for the 2027 Fourth of July Celebration if held at
Constant’s Wharf.
The City anticipates awarding a contract for the July 2027 display, to include four
(4) additional renewal options for the July 2028, July 2029, July 2030, and July 2031
events.
The contract shall cover the period beginning upon receipt of signed Contract and
continuing through July 4, 2027 (or the date of the 2027 Fourth of July display if re-
scheduled.) This contract may be renewed based on the terms and conditions herein at
the expiration of its term at the sole option of the City. The contract will automatically
renew, at the option of the City, for four (4) additional one-year periods through July 4,
2031 (or the date of the Fourth of July display if re-scheduled). The right is further reserved
by the City to not renew the resulting contract at the expiration of the anniversary date by
furnishing the Offeror with thirty (30) days written notice.
RFP 27013-KR
Page 4
5.0 SCOPE OF SERVICES
All proposals must be made based on the criteria established herein; displays must meet
or exceed these requirements. All Offerors must be able to provide the following in
accordance with local, state and federal requirements:
A. General
The fireworks display shall be held each Fourth of July at a site approved by both
the City and the Offeror commencing at 9 p.m., or at another agreed upon time,
with a continuous display lasting fifteen (15) minutes as a minimum. The Offeror
shall be required to provide a quality, display design using a wide variety of top
quality shells and special effects.
Submit a copy of your proposed program with the proposal to include a list of
materials, sequence of events, and approximate time requirements.
Preferred structure of the display is as follows:
• Opening Display: Designed to capture attention and signal the start of the show.
• Main Display: Aerial display with a variety of effects, colors, and sequences.
• Grand Finale: High-intensity, rapid-fire sequence to conclude the show.
Proposals should include the expected timeframe for each of the above display
sections, as well as the number of shells used for each.
The display must be designed and executed in a manner appropriate for a family-
friendly community event.
Should the show take place at Constant’s Wharf Park & Marina, as typically
scheduled, all displays will be shot from a barge. Proposals should include pricing
with or without barge rental.
The Offeror shall package all special effects shells, lingering effects shells, and
multi-break shells together. Each shell shall be specifically labeled for easy review
and identification by City representatives. The Offeror may not substitute shells for
those listed in their proposal without prior written approval of the City.
The display will be fired at least 600 feet from any spectator area. The firing time
shall be approximately 9 p.m., dependent upon darkness and weather conditions.
B. Equipment
The Offeror shall provide necessary manpower, safety equipment, and all tools
and materials, including, but not limited to, mortar racks, containers, sand, lumber,
stakes, etc., which may be required for the firing of the display.
Fire extinguishers of appropriate classification and approved as operational shall
be accessible and in plain view from the time the fireworks arrive on site until all
fireworks are completely removed from the site.
RFP 27013-KR
Page 5
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