26-107 Veterans Tribute Park Renovations

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-107
For
Veteran's Tribute Park Playground Renovation
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for the Veteran's Tribute Park Playground
Renovation. The vendor must guarantee the quoted prices for a period of Ninety (90)
days. The county reserves the right to terminate the contract for any violation, by the
successful bidder, of any term or condition of the contract by giving thirty (30) days
written notice stating the reasons therefore and giving the party time to remedy any
deficiencies. All bid prices submitted must be guaranteed for ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed
envelope plainly marked "IFB 106-107 Veteran's Tribute Park Playground
Renovation" with the date and time of the bid opening in the lower left corner of the
envelope.
An authorized representative of the company/person submitting the bid must sign the
bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North
Second Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 10/05/2026 at 10:30AM, in Room 116 of the St. Charles
County Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website
@ http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled
bids", select bid and click on "related documents". No phone calls please. The
time it takes for final bid results to be made public depends on the complexity of the
project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in
writing via E-mail (preferred), or mail to:
Lenore Moore, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Jake McDermott, PE, Project Manager
Parks Department
St Charles County Government
201 North Second St, Room 510
St. Charles, Missouri 63301
jmcdermott@sccmo.org
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
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Name of Company or Individual

An optional pre-bid meeting will be held on September 18th, 2026 at 11:00 am.
Site Location:
1031 Kisker Road, St. Charles, MO 63304.
This will take place at the playground.
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on 09/28/2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and
any addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in
the section titled "Bid Inquiries", concerning this request is prohibited PRIOR
TO BID OPENING. Representative shall include, but not be limited to, all elected
and appointed officials, and employees of St. Charles County and their Agents
within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening
may be disqualified at the sole discretion of St. Charles County.
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
Page 3 of 97 _________________________________
Name of Company or Individual

TERMS AND CONDITIONS
Worker's Compensation and Employer's Liability: Statutory WC limits as required
by the Statutes of the State of Missouri (or a qualified self-insurer) and Employers
Liability in an amount of no less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall
maintain the following minimum amounts of automobile, general liability, and
property damage insurance coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per
occurrence for automobile and general liability coverage; and property damage
coverage of at least $1,000,000. A Combined Single Limit Policy in the amount of
$3,000,000 is an acceptable alternative. Automobile coverage must include non-
owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the
County as an additional insured including the following language: Nothing in this
endorsement shall serve to operate as a waiver of the County's Sovereign Immunity or
broaden the liability of the County beyond the provisions of Sections 537.600 to 537.610
of the Revised Statutes of Missouri. Vendor shall provide for 30 days advance written
notice of any material change. A Waiver of Subrogation in favor of the County shall
be endorsed on each of the policies. The required insurance shall be primary
insurance with respect to any other insurance or self-insurance programs
maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of
the required endorsements shall be provided to the County prior to the
commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies
and coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with
limits of not less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering
all services provided by the Contract. Coverage to be written on a claims-made
basis.
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
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BONDS:
Bid Bond- A 5% deposit of the bid total, presented in the form of a cashier's
check, Certified check, or bid bond, made payable to St. Charles County.
Performance Bond- A 100% Performance and Payment Bond in favor of the
Owner. The Security Co. representing Contractor must be authorized to do
business in the State of Missouri and be approved by Owner. Performance and
Payment bond will be required if project is $50,000.00 or greater. Bidders shall
include performance bond amount on the bid form. The value of the bond will be for
the contract price of the project.
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
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Name of Company or Individual

Employment of Unauthorized Aliens Prohibited
(Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars
by St. Charles County to a business entity, the business entity shall, by sworn affidavit
and provision of documentation**, affirm its enrollment and participation in a federal
work authorization program (E-Verify) with respect to the employees working in
connection with the contracted services. Every such business entity shall sign an
affidavit affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-
Verify) and shall verify the employment eligibility of every employee in the employer's
hire whose employment commences after the employer enrolls in a federal work
authorization program. The employer shall retain a copy of the dated verification
report received from the federal government. Any business entity that participates in
such program shall have an affirmative defense that such business entity has not
violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the
referenced affidavit on an annual basis. A copy of the affidavit in included in this bid
request. Vendors may choose to send the required documentation using one of the
following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles
County, Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles,
MO 63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU
signature page will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid
copy of the signature page of the E-Verify Memorandum of Understanding,
completed and signed by the Contractor, and the Department of Homeland
Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
Page 6 of 97 _________________________________
Name of Company or Individual

Open Records
Any and all information contained in or submitted with the bid becomes a public record
subject to the Missouri Sunshine Law when the bids are opened. If the bidder believes
that any information contained in or submitted with the bid is protected from disclosure
by the Missouri Sunshine Law, the bidder must clearly identify what information the
bidder believes is so protected and must also clearly identify the legal basis therefor.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if
so, attach a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your
submission.
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
Page 7 of 97 _________________________________
Name of Company or Individual

Project Scope
The Veteran's Tribute Park Playground Restoration project, located in Veteran's
Tribute Park, is a Saint Charles County Park Project that will address on-site erosion
issues in and around the central playground. The project will involve selective site
demolition, the salvage of existing materials and the following improvements:
Removal of existing synthetic turf, shock pad, leveling and recompaction of base
course
New inlets & subsurface drainage
New concrete curb
Earthwork
Plantings
Segmental Retaining Walls
Natural Stone Retaining Walls
New Safety Surfacing (to be provided and installed separately by another
contractor)
New Concrete Steps
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
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Name of Company or Individual

Exception Sheet
If the item(s) and/or services proposed in the response to this bid is in any way
different from that contained in this proposal or bid, the bidder is responsible to clearly
identify all such differences in the space provided below. Otherwise, it will be assumed
that the bidder's offer is in total compliance with all aspects of the proposal or bid.
Below are the exceptions or differences to the stated specifications (attach additional
sheets as needed):
Date:
Signature:
Title:
Company:
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
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Name of Company or Individual

BID FORM
IFB 26-107
Veteran's Tribute Park Playground Renovation
The Undersigned hereby proposes and agrees to furnish all the necessary parts,
labor, materials, equipment, tools and services necessary for the design and supply
of playground equipment for the above noted project together with other incidental
work, for the following amounts per the BID FORM:
TOTAL BASE BID - General Contractor to Perform all work set forth in the plans
and specs:
The lump sum
of_______________________________________________________ DOLLARS
($__________________).
The above Total Base Bid, the amount shall be shown in both words and figures.
In the case of discrepancy between words and figures, the lowest price shall
govern.
26-107 Veterans Tribute Park Renovations Proposal Response from (please complete)
Page 10 of 97 _________________________________
Name of Company or Individual