RFB 26-26055 Two Power Transformers for Stevens Substation & Fishhook Substation

Location:	Alaska
Posted:	Apr 15, 2026
Due:	May 27, 2026
Agency:	Matanuska Electric Association
Type of Government:	State & Local
Category:	59 - Electrical and Electronic Equipment Components 61 - Electric Wire, and Power and Distribution Equipment
Publication URL:	To access bid details, please log in.

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NOTICE AND INSTRUCTION TO BIDDERS

PROCUREMENT OF TWO POWER TRANSFORMERS

FOR

MATANUSKA ELECTRIC ASSOCIATION, INC.

W.O. 132873/128597

RFB 26-26055

Matanuska Electric Association, Inc. (MEA) is soliciting bids for a total of two (2) power

transformers; one (1) 138/24.9 kV, 10 MVA power transformer for Stevens Substation,

hereinafter called the “Equipment-1”, and one (1) 115/12.47 kV, 20 MVA power transformer for

Fishhook Substation, hereinafter called the “Equipment-2”.

RFB 26-26055 and all attachments are available by contacting Procurement at

FormalQuestions@mea.coop. Execution of a confidentiality agreement is required prior to

receiving this RFB.

Bids are required to be submitted through MEA’s ShareFile site no later than 4:00 PM Alaska

Daylight Time (AKDT), Wednesday, May 27, 2026. In order to submit a proposal for this RFB,

a Notice of Intent to Bid (NOI) is required to be submitted to FormalQuestions@mea.coop by

12:00 PM (AKDT), Friday, May 15, 2026. Upon receiving this notice, a confidential submittal

folder will then be set up in the ShareFile site for uploading your bid.

The Equipment-1 is to be delivered and off-loaded, F.O.B. MEA’s Stevens Substation, located at

21476 Montana Creek Road, not later than September 18, 2028. The Equipment-2 is to be

delivered and off-loaded, F.O.B. MEA’s Fishhook Substation, located at 7351 East Heavenly

Circle, not later than May 15, 2028. Liquidated damages for delinquent delivery are set at

$5,000 per week up to 15% of the contract value. MEA reserves the right to require a

Performance Bond to guarantee the delivery schedule.

Bidders shall specify in their response to this RFB in writing whether exceptions are taken to any

of the terms and conditions of the attached Equipment Contract. Exceptions taken at a later date

may result in bid rejection.

Bidders shall complete the Bid Form and Evaluation and the Bidder’s Qualification Form for bid

evaluation. MEA will evaluate Equipment costs based on the information provided in these two

forms.

Facsimile (Fax) transmittal of bids is NOT acceptable.

Bids are to be valid for 45 days from the bid due date.

Questions related to this RFB are due no later than, 4:00 PM, AKDT, Tuesday, April 28, 2026.

Questions shall be submitted electronically (email) to FormalQuestions@mea.coop. Bidders are

prohibited from contacting any employee, board member, agent, or other associate of MEA

regarding this request except as permitted in this section. Responses to questions will be

provided by 5:00 PM, AKDT, Friday, May 8, 2026 through an addendum distributed to all

Bidders that filed a NOI on or before 12:00 PM, AKDT, May 15, 2026.

MEA reserves the right to define and waive irregularities, to accept or reject any or all bids, in

whole or part, and to reissue, withdraw or cancel the project in its entirety for any reason,

April 2026

W.O.132873/128597

2 of 3

Stevens/Fishhook Substations

Power Transformers

NOTICE AND INSTRUCTION TO BIDDERS

RFB 26-26055

PROCUREMENT OF TWO POWER TRANSFORMERS

FOR

MATANUSKA ELECTRIC ASSOCIATION, INC.

W.O. 132873/128597

including to perform the work in house, without liability of any type to bidder, including but not

limited to any costs associated with bid preparation and submittal.

April 2026

W.O.132873/128597

3 of 3

Stevens/Fishhook Substations

Power Transformers

MATANUSKA ELECTRIC ASSOCIATION, INC.

RFP 26-26055 FOR PROCUREMENT POWER TRANSFORMERS

(revised 10/15/18)

CONFIDENTIALITY AGREEMENT

1. Bidder agrees that Proprietary Information (including Trade Secrets, Financial and Confidential

information) that may be disclosed to Bidder by MEA is the sole and exclusive property of MEA or

a third party providing such information to MEA. The Bidder will: (1) treat Proprietary information

as confidential; (2) not use any Proprietary information except as and to the extent necessary for

the aforesaid consulting tasks; and (3) not disclose any Proprietary information to any third party

without prior written approval from MEA. The Bidder’s obligations with regard to the confidential

information shall remain in effect for five (5) year from the date this Agreement is signed.

a. Bidder’s obligations shall not apply with respect to any portion of the Proprietary Information

that:

i. Was known to Bidder prior to receiving any of the Confidential Information from

MEA, i.e., was in the public domain at the time it was communicated to Bidder under

this Agreement;

ii. Entered the public domain through no fault of Bidder, subsequent to the time it was

communicated to Bidder under this Agreement;

iii. Was in Bidder’s possession free of any obligation of confidence at the time it was

communicated to Bidder under this Agreement;

iv. Was rightfully communicated to Bidder free of any obligation of confidence

subsequent to the time it was communicated to Bidder under this agreement;

v. Was developed by Bidder independently of and without reference to any information

communicated to Bidder under this Agreement;

vi. Is required to be disclosed in response to valid order by a court or other

governmental body, or as otherwise required by law.

b. Notwithstanding the above, prior to any subcontracting to third parties, such third party must

be bound to the same obligations under this Agreement regarding any Confidential

Information prior to disclosure.

Executed in duplicate this ___ day of _________ 2026. One original shall be distributed to the MEA. One copy of

the original shall be the retained by the Proposer.

BIDDER:

WITNESS:

_____________________________________

Signature (including full first name)

___________________________________

Signature

_____________________________________

Name (printed or typed)

___________________________________

Name (printed or typed)

_____________________________________

Title

_____________________________________

Company

_____________________________________

Address

_____________________________________

City, State, Zip Code

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.