Bridge Repair and Infrastructure Construction

HIGHWAY DEPARTMENT
COUNTY OF SCHUYLER
BRIDGE REPAIR AND INFRASTRUCTURE CONSTRUCTION
BID DOCUMENT
NOTICE TO BIDDERS
Notice is hereby given that the Public Works Committee of the Schuyler County Legislature and the
Schuyler County Highway Superintendent will receive sealed bids per specifications for:
Title: Bridge Repair and Infrastructure Construction
Bid documents are available, as of this date, at the Schuyler County Highway Department, 910 S. Decatur
Street, Watkins Glen, New York. Telephone number: 607-535-2531. These documents are also available
on the Schuyler County website at www.schuylercounty.us/highwaybids.
Interested parties assume all responsibility to acquire bid information and forms.
To be considered, bids must be submitted on Schuyler County bid forms and delivered in a sealed opaque
envelope. Faxed, emailed, and/or electronically transmitted bids shall not be accepted.
Sealed bids are to be submitted to the Schuyler County Legislative office prior to 10:00 a.m., Thursday,
October 1, 2026 and will be publicly opened at the office of the Schuyler County Legislature at 10:15 a.m.,
Thursday, October 1, 2026.
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BRIDGE REPAIR AND INFRASTRUCTURE CONSTRUCTION
BID DOCUMENT
GENERAL TERMS AND CONDITIONS
1. Objective:
This bid document is published in order to obtain competitive prices for: Bridge Repair (covers the
supply of labor, materials, and equipment required for performing bridge repair in Schuyler
County) and Infrastructure Construction (generally heavy highway, road, bridge and large
culvert repairs, maintenance or replacement), all as set forth more fully herein, to assist County
forces for repairs and structural maintenance on various structures throughout the County).
2. Term of Bid/Contract:
November 1, 2026 through October 31, 2027. The contract may be renewed under the same terms and
conditions for one additional year, at the county's option, subject to the approval of the County
Legislature. County shall exercise this option at least 60 days prior to the expiration of the contract.
3. Qualification of Bidder:
Schuyler County may make such investigations it deems necessary to determine the ability of the
bidder to provide the services and/or goods described within the specifications. The bidder shall
furnish to the County all such information and data for this purpose as may be requested within five
(5) days of such request.
4. Disqualification:
Schuyler County reserves the right to reject any bid/proposal if the information submitted by, or
investigation of, such bidder fails to satisfy the County that such bidder is properly qualified to carry
out the obligations of the contract and to complete the work contemplated therein.
5. Acquisition
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of Bid Documents:
a. Bid documents are available September 9, 2026 at the Schuyler County Highway
Department, 910 S. Decatur Street, Watkins Glen, New York. The office is open Monday -
Friday, 8:00 A.M. - 4:00 P.M., except holidays. Telephone number 607-535-2531. These
documents are also available on the Schuyler County website at
www.schuylercounty.us/highwaybids.
b. Each bidder bears sole responsibility for acquisition of bid documents. Request for bid
documents to be forwarded is neither a guarantee nor an incurred obligation on the part
of Schuyler County to ensure requestor's receipt of bid documents; timely or
otherwise.
c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-
determination of any prospective bidder's qualifications to receive a contract award. Nor
shall said receipt of these bid documents be interpreted as an endorsement that the
recipient's equipment, materials, products, and/or services are in compliance with the bid
specifications.
6. Examination, Interpretation, Correction of Bid Documents:
Each bidder shall examine all bid documents and judge all matters relating to the adequacy and
accuracy of such documents. Any inquiries, suggestions or requests concerning interpretation,
clarification or additional information pertaining to this bid solicitation shall be in writing and
submitted to the Highway Department prior to the scheduled bid opening. The County shall not be

responsible for oral interpretations or information given by any county employee, representative or
others. The issuance of written addendum/addenda is the only official method whereby interpretation,
clarification or additional information can be given.
7. Preparation of Bid Documents:
Bids must be submitted on the forms provided in the bid documents and prepared in the following
manner:
a. All bid forms shall be legibly completed using a permanent medium (e.g. ink, typewriter,
laser printer, etc.).
b. All forms requiring the bidder's signature shall be signed by the bidder or the bidder's
authorized representative. Erasures and/or alterations shall be initialed by the individual
whose signature appears on the bid forms.
c. The bidder shall submit the bid in accordance with the bid documents and shall not make any
changes in the wording of the bid forms or make any stipulations or qualify the bid in any
manner. All bids shall be firm for a period of forty-five (45) days from the bid opening date;
during which time the County shall render its decision.
8. Standard Clauses and Insurance Requirements for all Schuyler County Contracts:
The following appendices are annexed hereto, incorporated by reference as if set forth more fully
herein and shall govern all terms and conditions of this bid and any resulting contract:
a. APPENDIX A: Standard Clauses for ALL Schuyler County Contracts.
b. APPENDIX B: County Insurance Requirements for All Contracts
Contractor is a "Category II" contractor under the "County Insurance Requirements for All
Contractors" and shall maintain and provide proof of insurance in accordance with said
standards and the terms and conditions of such contract, including all attachments and/or
appendices hereto. Each awardee shall submit an original of its Certificate of Insurance
(which indicates the contractor's compliance with the above to the following:
Schuyler County Highway Department
Attention: Ken Thurston, Superintendent
910 S. Decatur Street
Watkins Glen, NY 14891
(607) 535-2531
Note: "Additional Insured" shall read - "The County of Schuyler and its officers, employees and
agents is named as Additional Insured with respect to this contract." In the event that the
awardee's insurance lapses during the term of the contract, the County reserves, as its right, the
right to cancel the awardees contract(s) and to purchase the contracted product(s)/service(s) on
the open market; with any increase to cost(s) to Schuyler County being charged to the
awardee. Credit shall not be issued to the awardee where open market cost(s) to the County
are less than the cost(s) contracted with the awardee.
c. Any bid which attempts to amend, change or delete said Appendices, or any provision thereof,
shall be deemed "non-responsive" and rejected.
9. Sales Tax Exemption:
The County is exempt from payment of sales and compensating use taxes of the State of New York
and of cities and counties within the State of New York.
10. NYS Labor Law; "Prevailing Wage and Supplements":
a. The attention of each and all bidders is directed to Articles 8 of the New York State Labor
Law in general, but also specifically with regard to - "Prevailing Wage and Supplements".
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Schuyler County does, in good faith, identify those projects/services it believes to be -
"Prevailing Wage and Supplements" projects/services. The failure of Schuyler County to
accurately assess the wage status of a particular project/service shall not relieve the awardee
of its responsibility to perform in accordance with the above referenced articles. See, also,
Schuyler County Appendix A, Sec. 26.
b. All interested parties (including, but not limited to, bidders, contractors, and sub-contractors)
shall note, understand and comply with the following:
In the event the New York State Department of Labor amends the "Prevailing Wage Rate
Schedule" applicable to contracts entered into as a result of an award of this bid solicitation
document, said interested party(ies) that are required to pay "Prevailing Wages and
Supplements" shall be required to pay said "Prevailing Wages and Supplements" in
accordance with the most current, applicable "Prevailing Wage Rate Schedule" in effect at
the time the work is performed. A schedule of prevailing hourly wage rates and supplements
can be found on the Department of Labor website at:
https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1632389
c. The General Provisions of Laws Covering Workers; NYS-DOL requires as follows:
"Every contractor and subcontractor shall submit to the Department of Jurisdiction (i.e.
Schuyler County), within thirty (30) days after issuance of its first payroll and every thirty
(30) days thereafter, a transcript of the original payrolls, subscribed and affirmed as true
under penalty of perjury. The Department of Jurisdiction (i.e. Schuyler County) shall receive
and maintain such payrolls." As provided for, by the above referenced provisions, Schuyler
County is authorized to withhold payment(s) to contractors who are not in compliance with
all NYS Department of Labor Law(s); with specific attention to Articles 8 and 9. Therefore,
Schuyler County shall withhold payment(s) to contractors who have not submitted the
initial "Certified Payroll" and the periodic "Certified Payroll(s)" as required herein.
11. Supportive Documentation:
In addition to specifications stated herein, all equipment/material/products/services shall meet or exceed
current standards of the industry. All technical tolerances, ratings, power outputs or any technically
specified criteria contained within these specifications are considered to be within the current state of
the art and are currently being met by commercially available equipment/material/products/services.
The fact that a manufacturer chooses not to produce equipment/material/products to meet these
specifications shall not be considered sufficient cause to adjourn these specifications as restrictive.
Bidder shall offer the equipment/material/products/services which comes closest to meeting these
specifications. Where deviation(s) from the specifications contained herein is necessary, the
bidder shall note such deviation(s). Bidder shall include supportive documentation that clearly
indicates the equipment/material/products/services they bid is equivalent to that specified
herein. Failure to detail all such deviations will comprise sufficient grounds for rejection of the
entire bid.
12. Protection from Claim Against "Or Equal":
In the event of any claim concerning or relating to the issue of "equal or better" or "equal", the awardee
agrees to hold the County of Schuyler free and harmless from any and all claims for loss or damage
arising out of this transaction for any reason whatsoever. The County is to be free and harmless for
any and all legal fees and court costs.
13. Addendum/Addenda:
a. If any addendum/addenda has been issued prior to the County's receipt of bids, Schuyler County
shall attempt to notify potential bidders known to have received the bid documents and whose
contact information is on file with the County. Schuyler County does not ensure the potential
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bidder's receipt of addendum. It shall be the responsibility of each bidder, prior to submitting its
bid, to contact the Highway Superintendent (607) 535-2531, to determine if an addendum has
been issued.
b. Any such addendum/addenda shall be available for review and/or copy at the Highway
Department, 910 S. Decatur Street, Watkins Glen, New York.
c. It is a requirement that the bidder sign, date, and include any and all addendum/addenda with its
bid submission. Failure to do so may result in rejection of bid.
14. Submittal of Bid(s):
a. For each bid it submits, the bidder shall submit three (3) sets of its bid; including all required
documents (e.g. signed clauses, statements, forms, bonds, insurance, manufacturer's
specifications, etc.)
i. One (1) complete set shall be stamped (or otherwise indicated) as being the
"ORIGINAL" and two (2) sets shall be stamped (or otherwise indicated) as
being the "DUPLICATE" or "COPY."
ii. Information presented in the "ORIGINAL" set of the bid submission shall
prevail.
b. Requirements for Addressing the Bid Submission Envelope:
i. The bid shall be submitted in a sealed opaque envelope marked on the outside with
the bidder's name and address and the designation: "Sealed Bid - Bridge Repairs
and Infrastructure Construction."
ii. The envelope shall be addressed to the Schuyler County Legislature, 105 Ninth
Street, Watkins Glen, New York 14891.
c. Sealed bids are to be submitted to the Schuyler County Legislative office prior to 10:00 a.m.,
Thursday, October 1, 2026 and will be publicly opened at the office of the Schuyler County
Legislature at 10:15 a.m., Thursday, October 1, 2026.
d. Facsimile, email and/or electronically transmitted bids are not acceptable and shall be rejected.
e. Security procedures are in effect at the Schuyler County Office Building. Interested parties,
especially respondents who intend to hand deliver bids should allow sufficient time for any
delay which may arise because of security procedures. To be considered "delivered on time,"
a bid submission must be received at the Legislature Office by the appointed hour.
15. Late Bids:
Bidders shall bear sole responsibility for the delivery of their bid in a timely manner. Reliance upon the
U.S. Postal Service or other carriers is at the bidder's risk. Late bids shall not be considered and shall
be returned unopened.
16. Right of County to Seek Clarification, Accept or Reject Bid(s), etc.:
a. Schuyler County reserves as its right, the right to require clarification from bidders for the
purpose of assuring a full understanding of the bidder's responsiveness to the solicitation
requirements.
b. Schuyler County reserves as its right, the right to accept or reject any and all bids (or separable
portions thereof), the right to waive irregularities and technicalities, and the right to request
resubmittal of bids (re-bid).
c. Schuyler County reserves the right to purchase items or services included in this bid on State,
County or other Governmental Agency contracts if such items can be obtained on the same
terms, conditions, specifications and at a lower price if applicable when available.
17. Civil Rights:
The County of Schuyler, in accordance with the provisions of Title VI of the Civil Rights Act of 1964
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and New York State Labor Law; Article 8 - Public Work, Section 220e hereby notifies all bidders that it
will affirmatively ensure that any contract awarded as a result of this bid solicitation will be awarded
without discrimination on the grounds of race, color, sex or natural origin. See, also, Schuyler County
Appendix A, Sec. 24.
18. Award of Bid:
a. Award(s) shall only be made to bids submitted by qualified, responsive, and responsible bidders
who sufficiently meet the terms, conditions, and specifications stated herein. However, under all
circumstances and all statements to the contrary notwithstanding, Schuyler County reserves as its
right, the right to determine award(s)/awardee(s) in accordance with the best interest of Schuyler
County.
b. Award of bid is not made at the bid opening. All bids are subject to final review and acceptance
by the appropriate committee(s) of the Schuyler County Legislature before any award may be
made. Receipt of bids by the County shall not be construed as authority to bind the County.
c. Best Value Competitive Offer/Award (Schuyler County Resolution 24-14):
Section 103 of the General Municipal Law (and as defined in State Finance Law Section 163)
authorizes the use of a Best Value Award methodology for purchase contracts (including
contracts for service work, but excluding any purchase contracts necessary for the completion
of a public works contract pursuant to Article 8 of the labor law). The County of Schuyler
reserves the right herein to award this contract on the basis of best value, as determined by the
County, rather than low bid.
d. No contract will be awarded to any corporation not incorporated in the State of New York, unless
such corporation shall have been qualified to do business within the State of New York pursuant
to Section 1301 of the Business Corporation Law.
19. Executory Clause:
Schuyler County shall have no liability under any contract or contracts to any awardee or to anyone else
beyond funds appropriated and available for the purposes of this bid document and resultant contract(s).
See, also, Schuyler County Appendix A, Sec. 3.
20. Assignability:
The awardee shall not assign, transfer, convey, sub-contract, sublet or otherwise dispose of all or
portions of the contract (and/or work to be performed as a result of the contract) or its right, title or
interest therein, or its power to execute such contract, or its responsibility therein to any other person,
company or corporation, without the prior written consent of the Highway Superintendent and
Schuyler County. See, also, Schuyler County Appendix A, Sec. 2.
21. Awardee's Failure to Comply:
The awardee's failure to perform in compliance with the bid award shall result in a withholding of
payment. The payment shall be withheld until the awardee fulfills its responsibilities. Compliance shall
be determined by and to the satisfaction of Schuyler County. Such action would not necessarily
preclude further initiatives on the part of Schuyler County to protect and preserve its interests.
22. Sufficient Inventory, Equipment, and Staff:
Awardee is required to have sufficient inventory, equipment and staff available and/or have
guaranteed access to sufficient inventory, equipment and staff to fulfill its responsibility as a result of
receiving the bid award. Failure of the awardee to fulfill its responsibility shall be sufficient cause for
and entitle Schuyler County to:
a. Damages and/or
b. Purchase the contracted products(s)/service(s) on the open market; with any increase in cost(s)
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to Schuyler County being charged to the awardee. Credit shall not be issued to the awardee
where the open market cost(s) to the County are less than the cost(s) contracted with the
awardee.
23. Cancellation of Contract:
Schuyler County reserves, as its right, the right to cancel the contract(s) resulting from an award of this
bid solicitation at any time during the contract period, without penalty to Schuyler County and
without stated reason, by delivering a written ten (10) day notice of intent to the awardee(s) or its
representative(s). Said notification mailed to the awardee or its representative via the US Postal
Service; First Class Mail shall be considered sufficient and delivered.
24. Standard(s):
It shall be understood by all parties that;
a. Where in this bid document, compliance with a certain standard (or standards) is required, the
awardee shall be required to comply with said standard(s) in its most recent revised form; i.e.
the most current revision. The term "standard(s)" shall include, but is not limited to, all laws,
mandates, regulations, etc. established by government bodies, as well as established industry
and professional standards.
The following are by way of example only and shall not be considered "all-encompassing":
Standard: Established By:
ASTM American Society for Testing Materials
ANSI American National Standards Institute
US-EPA/Federal EPA United States Environmental Protection Agency
NYS DOT New York State Department of Transportation
b. Regardless of whether or not standards* are specified herein, it shall be deemed a requirement
that all awardees adhere to the most current Government, Industry and Professional standards;
regardless of whether those standards are established via dictum or "common practice".
*See a. above
25. Interchangeable Terminology:
For the purpose(s) of this bid solicitation, the following terms are used interchangeably:
a. Schuyler County, County and Owner.
b. Schuyler County Highway Superintendent and Superintendent.
c. Bid Documents, Bid Solicitation, and Bid Specifications.
d. Awardee, Successful Bidder, Contractor, and Vendor.
26. Bidder's List:
A "Bidder's List" shall not be made available prior to the bid opening.
27. Contact Personnel:
Questions, concerns, and/or requests for clarification should be directed to:
Ken Thurston, Schuyler County Highway Superintendent
(607) 535-2531
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BRIDGE REPAIR
SCOPE:
1. This specification covers the supply of labor, materials, and equipment required for performing bridge
repair in Schuyler County. Bidding requirements are also delineated.
EXPERIENCE:
1. The contracting firm shall be experienced in bridge erection and a multitude of bridge/structure repairs.
The Contractor's foreman must have at least seven (7) years in responsible charge of major construction
work of a grade and character acceptable to Schuyler County.
2. In accordance with the specifications, the bidder will furnish with proposed bid, a list of projects on
which Contractor's foreman has had responsible charge.
3. No contract will be awarded to any corporation not incorporated in the State of New York, unless such
corporation shall have been qualified to do business within the State of New York pursuant to Section
1301 of the Business Corporation Law.
SAFETY REQUIREMENTS:
1. The Contractor shall be responsible for conducting operations with all possible precautions for the safety
of the traveling public (i.e. maintenance of traffic) and his own employees, including environmental
protection. The Contractor shall comply with all applicable safety requirements as established by
Federal, State, and Local Agencies.
CONSTRUCTION:
1. The work described in the bid will be performed under supervision of Schuyler County, and be
inspected by Schuyler County. The County shall have the authority to stop all work at any time when it is
felt the workmanship does not meet the specifications. In case of such work stoppage, work shall not be
resumed until authorized by Schuyler County, and only after being satisfied that the workmanship will
be made acceptable by the Contractor, at the Contractor's expense.
2. Schuyler County will issue a notice to proceed prior to commencing the work of any assignment. Upon
authorization, the Contractor must commence the work at a time determined by Schuyler County.
3. The Contractor shall be responsible to notify Dig Safely, NY at least 48 hours prior to excavation or
other ground penetration.
4. The Contractor shall perform all work in accordance with applicable permits and environmental laws,
ordinances, regulations, codes, and standards.
5. Schuyler County shall be responsible for providing all work zone signage and delineation, including all
necessary detour operations and signage.
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COMPANY NAME:
BID FORM
BRIDGE REPAIR
A. MOBILIZATION (Each Job Location) $ /SITE
B. FOREMAN $ /HR
C. CARPENTER, IRONWORKER $ /HR
D. LABORER $ /HR
Hourly rates include all hand tools and small power tools. A separate rate schedule shall be attached for larger
tools and equipment. The rate for tools and equipment use on a job and not included in the labor rates or on the
rate schedule shall be determined by the County Highway Superintendent based on current market rental rates.
Award of Bid will be based on Total bid as follows:
Item A 1 each =
Item B 120 hrs =
Item C 240 hrs =
Item D 240 hrs =
TOTAL
FORM FOR SUBMISSION OF BID CONTINUED ON PAGE 16
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INFRASTRUCTURE CONSTRUCTION
1. GENERAL SERVICES DESCRIPTION
a) Schuyler County may utilize this contract to assist Schuyler County construction crews during
natural disasters, on specific projects or as a separate workforce to assure projects are completed in a
timely and satisfactory manner.
b) Work Type: Project Work is generally heavy highway, road, bridge and large culvert repairs,
maintenance or replacement. Bidders shall submit with their bid, a statement of bidder's qualifications
to include project experience, construction value and references.
c) Award: Bidder selection shall be evaluated based on:
i. Bidder's past performance and experience on similar project work.
ii. Bidder's qualifications, including: management and organizational resources, project
experience and references, experience of key personnel, equipment availability, ability to
adhere to schedules, innovation and creative problem solving, quality assurance, and
acceptable construction experience with Schuyler County.
iii. Owner has sole discretion to evaluate bidder qualifications and down rate or reject
inexperienced, inefficient or vague responses.
iv. Schuyler County reserves the right to award any or all items to multiple vendors to
accommodate project variables. Contractor shall furnish all the necessary labor, tools and
equipment to construct, reconstruct or maintain Schuyler County highway infrastructure
based on project scheduling and staff demands.
d) Standards: Work shall generally conform to the requirements of NYSDOT, Schuyler County
Standard Specifications and accepted industry standards. Work shall be consistent with current
practices of the Department, and performed by competent, qualified personnel in a manner
acceptable to the County.
e) Project Specific Pre-Construction Conference: Pre-construction conferences shall be held prior to
start of work to discuss project objectives, scope, proposed schedule, source of materials, project
requirements and specifications. Based on the scope of work, Contractor shall provide breakdown of
projects costs, including materials, labor, equipment and duration.
f) Coordination and Layout of Work: Contractor shall be responsible for coordinating progression
of work, procurement and scheduling of materials necessary to facilitate the project. Contractor shall
review field conditions with the Owner which may warrant adjustment to the proposed work prior to
final layout and installation. Contractor shall review the proposed layout and extents of the work and
provide all field location and survey. Contractor shall provide competent, suitably qualified
personnel to survey, layout and construct the Work.
g) Supervision and Inspection: The Contractor shall provide qualified personnel to supervise all work
and shall at all times maintain good discipline and order. Supervisory personnel shall have a
minimum of fifteen (15) years of progressive responsibility in the specific type of project in
construction. If at any time during construction the Highway Superintendent is not satisfied with the
performance and progression of the work, the Contractor shall provide properly qualified staff to
meet all requirements contained herein and to perform all work in a satisfactory manner.
h) Daily Records: The Contractor shall provide a daily report for each project, including a description
of the location and extent of work, labor, equipment and materials consumed, and projected work
activities for the following work day(s). Daily records shall be submitted with each payment
invoice.
i) Maintenance and Control of Traffic: Contractor shall be responsible for maintenance and
protection of traffic in accordance with the applicable requirements of New York State Manual of
Uniform Traffic Signal Control Devices. Provide all necessary signs, barricades, flashing lights and
appurtenances for proper maintenance and protection of traffic. All workers, including truck drivers
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