Virtual Benefits Decision Support Software Addendum 1 (PDF, )

MONTGOMERY COLLEGE OFFICE OF BUSINESS SERVICES
RFP TITLE: VIRTUAL BENEFITS DECISION SUPPORT SOFTWARE
RFP NUMBER: E526-008
RFP CLOSING DATE AND TIME: MARCH 27, 2026 @ 3:00 PM
ADDENDUM #1
Issued: March 18, 2026
ADDENDUM FOR THE PURPOSE OF:
Extend Closing Date, from March 24, 2026 at 3:00 pm, to March 27, 2026 at 3:00 pm.
To add Artificial Intelligence, Use and Data Protection language (located on following page) to Section 4
(IT DATA SECURITY, COMPLIANCE AND ACCESSIBILITY REQUIREMENTS) of RFP.
To provide the attached questions & answers.
All other specifications, terms and conditions remain unchanged.
Patrick Johnson, MBA
Director of Procurement
Please sign below to acknowledge receipt of this Addendum and return with the proposal. Failure to return
this Acknowledgement of Addendum may deem a proposal nonresponsive.
NOTE: All proposals MUST BE RECEIVED electronically by 3:00pm Eastern Time on March 27, 2026
Electronic proposal and addendum or addenda shall be sent to the following email address prior to the submittal
deadline date and time at vendor.proposals@montgomerycollege.edu. No responses will be accepted after this
date and time.
___________________________________ ____________________________________
Company Name Authorized Signature
___________________________________ ____________________________________
Date Printed/Typed Signature
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MONTGOMERY COLLEGE OFFICE OF BUSINESS SERVICES
RFP TITLE: VIRTUAL BENEFITS DECISION SUPPORT SOFTWARE
RFP NUMBER: E526-008
RFP CLOSING DATE AND TIME: MARCH 27, 2026 @ 3:00 PM
SECTION 4 - IT DATA SECURITY, COMPLIANCE AND ACCESSABILITY REQUIREMENTS
Artificial Intelligence Use and Data Protection
If Vendor uses Artificial Intelligence ("AI") or Machine Learning ("ML") technologies in providing products or
services under this Agreement, Vendor shall:
1. Prohibit AI Training on Protected Information
Vendor shall not use College Protected Information, or any derivative thereof, for training, fine-tuning, or
improving AI/ML models.
2. Ensure Compliance with Data Protection Laws
Any AI/ML processing of Protected Information must comply with all applicable Data Protection Laws and
College policies, including GDPR, FERPA, HIPAA, and Maryland statutes.
3. Maintain Transparency and Explainability
Vendor shall disclose to the College any AI/ML components that process Protected Information and provide
documentation describing how such components operate, including data flow diagrams and risk
assessments.
4. Implement Technical and Organizational Safeguards
Vendor shall ensure AI/ML systems incorporate privacy-by-design principles, including:
* Data minimization and purpose limitation.
* Encryption of data in transit and at rest.
* Role-based access controls for AI outputs.
5. Prevent Unauthorized Retention or Re-identification
Vendor shall implement measures to prevent AI systems from retaining Protected Information beyond the
processing purpose or performing re-identification of anonymized data.
6. Audit and Monitoring Rights
College reserves the right to audit AI/ML systems handling Protected Information to verify compliance with
this Addendum and applicable laws.
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MONTGOMERY COLLEGE OFFICE OF BUSINESS SERVICES
RFP TITLE: VIRTUAL BENEFITS DECISION SUPPORT SOFTWARE
RFP NUMBER: E526-008
RFP CLOSING DATE AND TIME: MARCH 27, 2026 @ 3:00 PM
QUESTIONS & ANSWERS
Vendor Questions MC Response
1. Are you are looking just for decision support or will you This RFP is strictly for decision support. We use
entertain a full-service Benefits Administration system that Workday for our full-service benefits administration
has decision support as one of its capabilities? and will not be moving to a new platform.
2. Is this RFP only for the decision support process in See answer above.
benefits enrollment?
******************************* End of Questions & Answers ********************************
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