Annual Garage Door & Maintenance Services

Location:	Illinois
Posted:	May 7, 2026
Due:	May 21, 2026
Agency:	City of Wheaton
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-88
Publication URL:	To access bid details, please log in.

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INVITATION TO BID #26-88

ANNUAL GARAGE DOOR & GATE MAINTENANCE SERVICES

Issue Date:

Last Date for Questions:

May 7, 2026

No later than May 14, 2026, at 11:00 am (CST)

Due Date:

No later than May 21, 2026, at 11:00 am (CST)

Prevailing Wages:

Prevailing Wage Act (820 ILCS 130/1-12)

☐DOES APPLY

☒DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Cost Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

 Vendor Certification Form (Exhibit G)

 Vendor Information Reporting Form (Exhibit H)

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Signed Agreement

• Vendor Information Form

Page 1 of 1

Notice to Bidders

EXHIBIT A

ITB #26-88 ANNUAL GARAGE

DOOR & MAINTENANCE

INTRODUCTION

The City of Wheaton is seeking a Contractor to provide maintenance and repair for doors and gates at various

facilities throughout the City.

CONTRACT TERM

The term of the proposed contract will be for one (1) with the option to extend the contract for two (2) additional

one-year terms.

PREVAILING WAGE ACT

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing Wage Act (820 ILCS 130/1-

12). ☒ DOES APPLY ☐DOES NOT APPLY

SCOPE OF SERVICES

Preventative Maintenance

The Contractor shall furnish all labor, equipment, and materials to provide preventative maintenance as

specified by manufacturer, and provide repair and service as approved by the Project Manager on all identified

doors and gates for the service period stated above. Contractor shall provide a minimum of 24-hour notice prior

to inspections. All work must be scheduled through and approved by the Project Manager.

LOCATION OF DOORS AND GATES

Facility

Address

Public Works

Police Department

Water Department

Fire Station #1

Fire Station #2

Fire Station #3

Downtown Train Station

Public Library

821 W. Liberty

900 W. Liberty

210 S. Reber Street

1 Fapp Circle

1590 S. President

1070 N. Main Street

402 W Front Street

225 N. Cross Street

TOTALS

# of

Overhead

Doors

# of

Gates

# of

Sliding

Doors

# of Pivot

Doors

Quantities, locations, and types of equipment may change over the course of the contract.

Adjust

• Level Door and adjust all Track Spacing, Limits, Clutch, Brakes, and Chain Tension.

Lubricate

• Rollers, Bearings, Spring Assembly, Operational Bearings, Hinges, Gear Boxes, and Pivot Points

Tighten

• Hinges, Couplings, Drums, Tracks, Hangs, Operational Sprockets, and Operational Mounts

Page 1 of 3

Scope of Services

EXHIBIT A

ITB #26-88 ANNUAL GARAGE

DOOR & MAINTENANCE

Inspect

• Edge, Photo Eyes, Cables, and Spring Usage

Repair and Replacement

All work must be scheduled through and approved by the Project Manager. All work shall be based on Time and

Materials.

If a condition is found that requires immediate repair or is a safety hazard, the Contractor shall first try and

obtain authorization for repairs from the Project Manager. If the Project Manager is unavailable, it shall be

brought to the attention of whoever is the most senior personnel on-site to authorize. Under no circumstances

will repairs be made without prior approval.

Parts

All parts supplied in conjunction with the services to be rendered shall be genuine, standard new stock products

specifically designed and manufactured for use with original equipment and are identical in all aspects to original

equipment manufacturer’s replacement parts; also, no part shall be substituted contrary to the manufacturer’s

recommendation. Every replacement part delivered shall be guaranteed against faulty material and

workmanship in accordance with the manufacturer’s standard warranty. Any faulty part shall be immediately

replaced by the Contractor at no cost to the City.

Work Tickets

Contractor shall provide documented inspection results and recommend repairs or action plans via a work ticket

for each door or gate inspected. Work tickets shall be signed by Project Manager at the completion of the

inspection. Work tickets shall be attached to invoice.

Emergency Repairs

The Contractor shall provide on-call repairs, when requested and as scheduled by the City.

Hours of Work

All scheduled preventative maintenance work will be done during normal business hours, 7:00 a.m. to 5:00 p.m.

Any work performed outside of the normal business hours shall be approved by the Project Manager prior to

service.

Clean-up of Site

The Contractor shall perform all work in an orderly and professional manner and clean up all work areas after

completion of work. Debris that may have resulted from inspection or repair shall be removed from the

premises by the Contractor.

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski at

asperkowski@wheaton.il.us no later than May 14, 2026, at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this bid will be issued via a written addendum and published

on the City’s website. Each Vendor shall acknowledge receipt of any addenda on the Cost Proposal form. Each

Page 2 of 3

Scope of Services

EXHIBIT A

ITB #26-88 ANNUAL GARAGE

DOOR & MAINTENANCE

Vendor, by acknowledging receipt of any addenda, is responsible for the content of the addenda and any

changes to the bid. Failure to acknowledge issued addenda may cause the bid submittal to be rejected.

BID SUBMITTAL

Submittals shall be received no later than May 21, 2026, at 11:00 am (CST). Late submissions will not be accepted.

An original Bid Bond shall be included with each bid submittal. Copies will not be accepted.

Submit a hard copy bid to:

City of Wheaton

303 W. Wesley Street - 1st Floor Finance Counter

Wheaton, IL 60187-0727

Attn: Tony Sperkowski, Procurement Officer

All hard copy bids shall be submitted in a sealed package marked with the following information:

• Bid Name & Number

• Bid Closing Date

• Bid Closing Time

• Vendor Name and address

It is the sole responsibility of the Vendor to ensure that their bid is delivered by the stated bid opening date/time.

The City is not responsible for misdirected bid packages.

CONFIDENTIAL INFORMATION

Vendors claiming any portion of their bid as proprietary or confidential must specifically identify what

documents or portions of documents they consider confidential. Failure to do so may result in information

becoming public record.

COSTS INCURRED IN RESPONDING

The City will not be responsible for any expenses incurred in preparing and submitting a proposal.

CITY’S SERVICES AGREEMENT (EXHIBIT B)

The attached ‘Draft’ Services Agreement is the City’s standard agreement which specifically outlines the

contractual liabilities and shall be used for this project. In submitting a bid, the Vendor agrees to enter into an

agreement with the City of Wheaton utilizing the City’s standard Services Agreement.

INSURANCE (EXHIBIT C)

The Vendor must carry and maintain adequate insurance consistent with the requirements listed in Exhibit C-

Insurance Requirements. Provide a current Certificate of Insurance with bid as proof of insurance.

INVOICES

All invoices shall reflect the following applicable information: Agreement number, name of the Project, name of

the Contractor, and the services/deliverables with the price depicted in the same format as the offer.

Invoices shall be emailed to Accounts Payable at AP@wheaton.il.us.

Page 3 of 3

Scope of Services

EXHIBIT A

GENERAL INSTRUCTIONS REGARDING THE SOLICITATION OF

CONSTRUCTION AND CONTRACTED SERVICES

Solicitations are open to all business firms actively engaged in providing the materials, equipment,

and services specified and inferred. Active engagement will be verified via references. These General

Instructions Regarding the Solicitation of Construction and Contracted Services apply to all

solicitations for contracted services by the City of Wheaton and shall be incorporated as part of the

written and signed Agreement with the successful Bidder along with any addenda items which are

issued, unless otherwise specified.

For solicitations involving the IDOT “Standard Specifications for Road and Bridge Construction”:

Section 102 of the IDOT “Standard Specifications for Road and Bridge Construction,” (the “Standard

Specifications”), Adopted January 1, 2022, pertaining to the advertisement, bidding, award, and

contract execution shall not apply to this solicitation and contract. Where these General Instructions

Regarding the Solicitation of Contracted Services (the “Solicitation Instructions”) are inconsistent

with any provision of the IDOT Bureau of Local Roads and Streets Special Provision for Bidding

Requirements and Conditions for Contract Proposals, these Solicitation Instructions shall control.

A. DEFINITIONS:

The following words and phrases, when used in these General Instructions Regarding Solicitations of

Construction and Contracted Services document shall have the meanings as specified herein.

A-1) Agreement: The written contract between the City and the Bidder covering the work or services

to be performed, which includes all other documents that are attached to the Agreement or

incorporated by reference and made a part thereof. It shall be understood that the words

“Contract” and “Agreement” are synonymous in these documents.

A-2) Proposal or Bid: The complete and properly signed bid to do the work or services for the sum

stipulated therein, submitted in accordance with the bidding or proposal documents. It shall be

understood that the words “bid”, and “proposal” are synonymous in these instructions and in

the Invitation to Bid documents.

A-3) Bidder/Proposer: The person, firm, or corporation submitting a bid or proposal.

A-4) City: The City of Wheaton, Illinois, an Illinois Municipal Corporation.

A-5) Offer: A signed Proposal or Bid that is timely delivered to the City.

A-6) Solicitation: The City’s request for an offer from a Bidder for the provision of work, services

and/or goods. It shall be understood that the words “solicitation” and “invitation to bid” are

synonymous in these instructions and in the Invitation to Bid documents.

B. SOLICITATION PROCESS:

The City intends to award a contract to a Bidder who has the experience and equipment to

successfully complete the project or provide the service solicited. The Bidder shall be responsible for

performing all work or services as outlined in the specifications contained within the Invitation to Bid

and shall provide and furnish all labor, materials, equipment and supplies, vehicles, and

transportation services required to perform and complete the required work or service in strict

accordance with the Invitation to Bid documents. The Proposer desiring to furnish a Proposal or Bid

for such work or services shall submit a sealed Bid in accordance with these General Instructions

Page 1 of 17

General Instructions Regarding the Solicitation of Construction and Contracted Services

Revised January 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-88
Bid Title:	Annual Garage Door & Maintenance Services
Category:	City of Wheaton Bids - Facility Maintenance & Repairs
Status:	Open

Annual Garage Door & Maintenance Services

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See also