IRS Employee Recognition Program Items

Location:	Federal
Posted:	Dec 9, 2025
Due:	Jan 8, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia G - Social Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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Program 4954-S

Specifications by FB

Reviewed by SC

U.S. GOVERNMENT PUBLISHING OFFICE

Southwest Region

Page 1 of 24

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

IRS Employee Recognition Program Items

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Treasury

Internal Revenue Service

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning February 1, 2026 and ending

January 31, 2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with

the "Option to Extend the Term of the Contract" clause in Section 1 of this contract.

BID OPENING: Bids shall be opened virtually at 1:00 p.m., Eastern Time (ET), on January 8, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The Program Number and bid opening date must be specified in the

subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will

not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

–

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s

email server as the official time stamp for bid receipt at the specified location.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing

For information of a technical nature, contact infosouthwest@gpo.gov and fbuchko@gpo.gov

IRS Employee Recognition Program Items

4954-S (01/27)

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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes

Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.pdf

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

SUBCONTRACTING: The predominant production function is printing. Bidders who must subcontract the

predominant production function will be declared non-responsible.

The provisions of GPO Publication 310.2 are modified to permit subcontracting of the frames.

The successful contractor MUST use designated vendor for specified framing required under this contract as a

dedicated sub-contractor. No exceptions. The cost for the framing is included in this contract and the contractor is

responsible for specified framing costs under this contract. The IRS designated framer is Avio Galleries, Inc., 1134

East Main Street, Luray, VA 22835. Points of Contacts: Cathy or Monica. Telephone Numbers: (202)289-1112 or

(540)743-4553.

*All remaining framing requirements must be satisfied under this contract.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to

these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

Specified Standard

P-7. Type Quality and Uniformity

Approved Prior to Production Sample

P-8. Halftone Match (Single and Double Impression)

Approved Prior to Production Sample

P-9. Solid and Screen Tint Color Match

Approved Prior to Production Sample

IRS Employee Recognition Program Items

4954-S (01/27)

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PRE-PRODUCTION CONFERENCE: Unless waived by the Government, Government representatives may

conduct a conference with the contractor's representatives after award. The purpose of the conference will be to

discuss and review all aspects of the contractor’s internal and external operations required to complete this contract.

Attending this meeting will be representatives from Government Publishing Office and Internal Revenue Service.

A representative of any/and all subcontractors must also be present.

PRE-AWARD TESTING: The contractor being considered for award shall be required to complete the following

preaward test, unless waived by the Contracting Officer. The Government may waive the requirement for a

preaward test where supplies identical or similar to those called for have been previously furnished by the contractor

and have been accepted by the Government.

Five (5) workdays after notification of this pre-award test requirement, the contractor shall be prepared to

demonstrate the following:

(a) Process two to five sample orders in accordance with this specification for all available paper form format

products 1 – 6 (the agency will supply the contractor with the variable data to be on each product); and

(b) Furnished soft proofs (via email transmittal) for all available paper form format products 1 – 6 showing

variable information overprinting and digital insertion signatures (at no cost to the Government) as specified

in these contract specifications. The completed test material will be sent to the agency for review for

accuracy, completeness, and usability.

The preaward test must be performed at the same facilities and on the same equipment that will be used to produce

product required for this contract.

Disapproval of Preaward Test: At the option of the Government and if so notified by the Contracting Officer, the

contractor may be permitted additional time to correct defects or to submit additional test material. The time

allowed to provide additional test material may differ depending upon the nature of the defects noted. This will be

specified when notification is given.

Approval of Preaward Test: Approval will be based upon fulfilling all of the requirements of the specifications

within the time specified. A single deviation from the contract specifications or failure to complete delivery within

the time specified may result in declaring the contractor nonresponsible.

No charges will be allowed for costs incurred in the performance of the preaward test.

REPORTS:

Product Listing: The contractor is required to complete and return a Product Listing (which includes the contractor’s

internal ordering numbers), in MS Excel spreadsheet format. See “CONTRACTOR TO FURNISH”.

Order Shipping Report: The contractor is required to complete and return and Order Shipping Report, in MS Excel

spreadsheet format. See “CONTRACTOR TO FURNISH”.

Order Completion Receipt: At the time of shipment of each print order, the contractor is required to notify agency

that the order has shipped, in MS Excel spreadsheet format. See “CONTRACTOR TO FURNISH”.

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See

also "Economic Price Adjustment" for authorized pricing adjustment(s).

IRS Employee Recognition Program Items

4954-S (01/27)

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EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from February 1, 2026 through January 31, 2027, and the second and any succeeding period(s)

will extend for 12 months from the end of the last preceding period, except that the length of the final period may

vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price

adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending October 31, 2025,

called the base index. The percentage change (plus or minus) of the variable index from the base index will be the

economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,

the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility

or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

IRS Employee Recognition Program Items

4954-S (01/27)

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The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO purchase order will be issued to

the contractor to cover work performed. The purchase order will be supplemented by an individual "print order"

and various jacket numbers for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from February 1, 2026 through January 31, 2027 plus for

such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order

shall be "issued" upon notification by the Government for purposes of the contract when it is electronically

transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance

with the clause entitled “Ordering.” The quantities of items specified herein are estimates only, and are not

purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not

constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total

orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an

order providing for the accelerated shipment/delivery, the Government may procure this requirement from another

source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.