ANNUAL CONTRACT FOR HDPE PIPE

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
JULY 20, 2026
INVITATION TO BID
ANNUAL CONTRACT FOR HDPE PIPE
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, August 5, 2026. (The clock located in the City Secretary's office will be the official time.)
All bids received will be read aloud at 3:15 p.m. on Wednesday, August 5, 2026 in the City Council
Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-050
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager
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INVITATION TO BID
ANNUAL CONTRACT FOR HDPE PIPE
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 17

SUBMIT THE FOLLOWING.
A. BID SHEETS - PAGE 6
B. NON-COLLUSION AFFIDAVIT - PAGE 7 (MUST BE NOTARIZED)
C. AFFIDAVIT - PAGE 8 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST - (IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE
1 AND SIGN & DATE ON LINE 7- PAGE 9
E. CHAPTER 2252 CERTIFICATION - PAGE 11
F. HOUSE BILL 89 VERIFICATION - PAGE 12
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SPECIFICATIONS FOR
ANNUAL CONTRACT FOR HDPE PIPE
SCOPE OF WORK
1. 6" DR17 IPS HDPE POLY PIPE - GRAY/GREEN - 40' LONG JOINT
2. 8" DR17 IPS HDPE POLY PIPE - GRAY/GREEN - 40' LONG JOINT
3. 10" DR17 IPS HDPE POLY PIPE - GRAY/GREEN - 40' LONG JOINT
4. 12" DR17 IPS HDPE POLY PIPE - GRAY/GREEN - 40' LONG JOINT
5. 12"x12-1/2" FC CLAMP (12.62-13.02)
6. 8" FC CLAMP (8.54 -8.94)
7. 10" FC CLAMP (10.64-11.04)
Contract is for one year with the option to renew for one additional year.
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CITY OF PORT ARTHUR, TEXAS
BID SHEET
Page 1 of 6
BID FOR: ANNUAL CONTRACT FOR HDPE PIPE
BID DUE DATE: AUGUST 5, 2026
ITEM # DESCRIPTION UNIT COST
6" DR17 IPS HDPE PIPE $
1 8" DR17 IPS HDPE PIPE $
2 10" DR17 IPS HDPE PIPE $
3 12" DR17 IPS HDPE PIPE $
4 12"x12-1/2" FC CLAMP $
5 8" FC CLAMP $
6 10" FC CLAMP $
___________________________________ _____________________________________
COMPANY NAME STREET ADDRESS
__________________________________ _____________________________________
SIGNATURE OF BIDDER P.O. BOX
___________________________________ _____________________________________
PRINT OR TYPE NAME CITY STATE ZIP
___________________________________ _____________________________________
TITLE AREA CODE TELEPHONE NO
___________________________________ _____________________________________
EMAIL FAX NO.
Page 6 of 17

NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me the undersigned authority by the of, on
behalf of said bidder.
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
Page 7 of 17

AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
______ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE: ____________
COUNTY: ____________
SUBSCRIBED AND SWORN to before me by the above named ________________________
on this the _____________________ day of _____________, 20_____.
___________________________
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
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