ASPHALT, OIL, AND EMULSIONS

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
JULY 20, 2026
INVITATION TO BID
ASPHALT, OIL, AND EMULSIONS
.
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, July 29, 2026 (The clock located in the City Secretary's office
will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July
29, 2026 n the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to
attend.
MARK ENVELOPE: P26-047
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291
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The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager
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INVITATION TO BID
ASPHALT, OIL, AND EMULSIONS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you
will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding
the reason(s). Your assistance in completing and returning this form in an envelope
marked with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
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THE BIDDER MUST SUBMIT THE FOLLOWING.
A. BID SHEET - PAGE 6
B. NON-COLLUSION AFFIDAVIT - PAGE 7 (MUST BE NOTARIZED)
C. AFFIDAVIT - PAGE 8 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST - (IF NO CONFLICT WRITE N/A OR NOT
APPLICABLE ON LINE 1 AND SIGN AT THE BOTTOM.- PAGE 9
E. CHAPTER 2252 CERTIFICATION - PAGE 11
F. HOUSE BILL 89 VERIFICATION - PAGE 12
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SPECIFICATIONS FOR
ASPHALT, OIL, AND EMULSIONS
READY-MIX GRAVEL CONCRETE (4000 PSI)
ITEM NO. 1
Gravel Concrete: Per applicable sections of the Texas Highway Department
Specifications, Items 360, 420, 421, 520 and 522.
5 and 7 sack per cubic yard minimum
Minimum compressive strength @ 28 days - 4,000 psi
Maximum water/cement ratio by weight: 0.70
Slump Range - 3" to 4"
Aggregate size - 34" to 1"
ITEM NO. 2
Each half sack of cement increment, whether additional or less, will also be
quoted.
AWARD
1. The contract will be one year.
2. The City may award to multiple contractors.
3. The City will contact the lowest awarded contractor first. If the contractor is
unable to supply the materials in a timely manner, the City will contact the next
lowest awarded contractor.
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CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Asphalt, Oil, & Emulsions
BID DUE DATE: July 29, 2026
Delivered Picked up
Item Description F.O.B Worksite at Plant
1. CRS-2 $ /gal $ /gal
2. SS-1 $ /gal $ /gal
3. CRS-2P $ /gal $ /gal
4. AE-P $ /gal $ /gal
___________________________________ _____________________________________
COMPANY NAME STREET ADDRESS
__________________________________ _____________________________________
SIGNATURE OF BIDDER P.O. BOX
___________________________________ _____________________________________
PRINT OR TYPE NAME CITY STATE ZIP
___________________________________ _____________________________________
TITLE AREA CODE TELEPHONE NO
___________________________________ _____________________________________
EMAIL FAX NO.
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CITY OF PORT ARTHUR, TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for
the firm bidding this project has violated the antitrust laws of this State, codified at
Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust
laws, nor communicated directly or indirectly the bid made to any competitor or any
other person engaged in the same line of business, nor has the signatory or anyone
acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me by the above named on
this the day of , 20 .
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
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AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
______ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I
further agree to pay succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree
to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as
they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree
to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts
as they become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE: ____________
COUNTY: ____________
SUBSCRIBED AND SWORN to before me by the above named ________________________
on this the _____________________ day of _____________, 20_____.
___________________________
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
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