Engineering Services - Stormwater Lift Station Rehabilitation - Lake A
| Location: | Illinois |
|---|---|
| Posted: | Mar 18, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | City of Wheaton |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-62 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-62
|
| Bid Title: |
Engineering Services - Stormwater Lift Station Rehabilitation - Lake A
|
| Category: | City of Wheaton Bids - Professional Services & Consulting |
| Status: | Open |
|
Attachment Preview
NOTICE TO BIDDERS
RFP #26-62 ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A
Issue Date:
March 18, 2026
Last Date for Questions:
March 30, 2026 at 11:00 am (CST)
Due Date:
April 9, 2026 no later than 11:00 am (CST)
To be considered responsive, the following documents shall be included with your submittal:
Fee Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
Listing of Subcontractors, Consultants and Agents Form (Exhibit F)
References Form (Exhibit G)
Vendor Certification Form (Exhibit H)
Vendor Information Reporting Form (Exhibit I)
W-9 Form
Return submittal to:
City of Wheaton
Procurement Services
303 W. Wesley Street
Wheaton, IL 60187-0727
Attn: Tony Sperkowski
The successful Vendor will be required to submit the following additional documents:
• Certificate of Insurance with signed endorsements
• Signed Agreement
• W-9 Form
Page 1 of 1
Notice to Bidders
EXHIBIT A
CITY OF WHEATON
REQUEST FOR PROPOSAL #26-62
ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A
Introduction
The City of Wheaton is seeking proposals from qualified professional engineering firms to provide
comprehensive engineering design, permitting assistance, bid assistance, and construction oversight
services for the rehabilitation of the Lake “A” Storm Lift Station. This project specifically involves the design
and implementation of new controls in an outdoor enclosure, a new pump control panel, pump
replacement, and a variable frequency drive (VFD) pump motor control to optimize performance and
efficiency.
It is the intent of the City to hire a single highly qualified consultant that can provide the following
services:
• Project Management
• Preliminary and Final Professional Engineering Design Services
• Environmental Compliance and Permitting
• Bid Assistance
• Construction Oversight
Background
The City’s Storm Sewer System includes lift stations to move stormwater runoff from low-lying areas to
higher elevations where it can flow by gravity. The Lake “A” lift station has been in service since the early
1970s and has reached the end of its useful life. Lake “A” provides critical rainfall storage and runoff control
to minimize flooding for areas on the east side of Wheaton near Lorraine and Elm, extending west to
President and Elm. The project is classified as a rehabilitation within the City’s Capital Improvement Plan
(CIP).
Location
The project area is centered at the Lake “A” Storm Lift Station, serving the drainage basin between
Lorraine and Elm (east) and President and Elm (west) in Wheaton, Illinois.
Scope of Services
The selected qualified professional engineering firm will be responsible for the following scope of services
for the development of project drawings and specifications, as well as construction oversight.
• Engineering Design and Permitting:
o Attend a kick-off meeting and secondary coordination meeting(s) with City staff.
o Survey the proposed project site and establish baselines, benchmarks, and/or monuments
Vertical control for the project shall be DuPage County Datum (NAV88). Elevation data
shall be collected for the station site and immediate vicinity, including all relevant storm
Scope of Services
1
EXHIBIT A
CITY OF WHEATON
REQUEST FOR PROPOSAL #26-62
ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A
structures and utilities necessary to facilitate the control panel enclosure installation and
pump replacement. The surveyor shall arrange a utility coordination meeting to ensure
that all utilities are aware of the survey project and to ensure all utilities are properly
marked for the survey.
o Provide the engineering and drafting services necessary to complete a finished set of civil
drawings for the following items:
Pump control panel and outdoor weatherproof enclosure system.
Variable Frequency Drive (VFD) integration and motor control upgrades.
Lift station pump(s) replacement.
SCADA integration with Mission Communications.
Site Restoration.
o All drawings shall be completed with AutoCAD. The drawing sheet size shall be 24”x36”.
o Furnish an electronic copy of the final bid drawings to the City in both AutoCAD and Adobe
Acrobat “PDF” formats.
o Prepare technical specifications for the project. Furnish electronic copies of the final
specifications to the City in Microsoft Word.
o Provide signed and sealed electronic Adobe Acrobat “PDF” format and two (2) hard copy
final design drawings and specifications.
o Provide a detailed cost estimate of the final design prior to bidding. Submit an electronic
copy and a hard copy of the cost estimate. The electronic copy must be in Microsoft Excel
format.
o Obtain all required permits for the project with local and regulatory agencies, including,
but not limited to, DuPage County Stormwater Management Permit and City of Wheaton.
• Bidding Assistance:
o The distribution of the drawings and specifications and project bidding will be conducted
directly by the City.
o The Consultant will provide miscellaneous services during bidding, including clarification
of bidders' questions.
Scope of Services
2
EXHIBIT A
CITY OF WHEATON
REQUEST FOR PROPOSAL #26-62
ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A
• Construction Oversight and Administration:
o Generate relevant construction notifications and communicate and/or coordinate with
impacted residents and/or adjoining property owners.
o Attend a pre-construction meeting.
o Review submittals from the Contractor.
o Review Contractor’s proposed construction schedule.
o Review any shop drawing submittals.
o Observe the progress and quality of the executed work.
o Advise the City when it is necessary for the City to disapprove work due to
nonconformance to the contract documents.
o Review the progress of the Contractor’s schedule on a weekly basis.
o Keep field notes containing reports on the quantity of hours on the job site, weather
conditions, list of visiting officials, activities observed, job decisions, as well as general
and specific observations.
o Review applications for payment by the Contractor and forward them with
recommendations to the City.
o Provide as-constructed drawings.
Deliverables
The firm shall provide the following deliverables:
• Submit drawings and specifications for staff review at 75% and 100%.
• Submit AutoCAD, Microsoft Excel, Microsoft Word, and Adobe Acrobat deliverables as detailed in
the Scope of Services section.
• Submit as-constructed drawings for the proposed lift station rehabilitation.
• Detailed estimate of probable construction costs for the proposed improvements.
• All construction documents, including, but not limited to, notices, special provisions, and
detailed unit price cost proposals.
Compensation
Fees for design engineering services and construction oversight will be based on a cost plus not to exceed
basis using an hourly rate times direct staff cost. Direct costs will be charged at the actual rate incurred
with no markup. A summary of the anticipated hours and fees will be included in the proposal.
Scope of Services
3
EXHIBIT A
CITY OF WHEATON
REQUEST FOR PROPOSAL #26-62
ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A
PROJECT TIMELINE
The anticipated timeline for this project is as follows:
• 75% Plan Completion: August 3, 2026
• Engineering Design Completion: October 30, 2026
• Bid Deadline: January 2027
• Contract Award: March 2027
• Construction Commencement: Spring 2027
Scope of Services
4
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