Automotive Batteries

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INVITATION FOR BID
AUTOMOTIVE BATTERIES
FB2746
BIDS WILL BE OPENED
2:00 PM, SEPTEMBER 15, 2026
City Hall
101 North Main Street
Winston-Salem, NC 27102
Pursuant to Section 143-129 of the General Statutes of North Carolina, proposals endorsed "Automotive
Batteries" to be furnished to the City of Winston-Salem will be received by the City/County Purchasing
Department in Suite 324, City Hall Building, 101 North Main Street, Winston-Salem, NC until 2:00 PM,
September 15, 2026.
Instructions for submitting bids may be obtained during regular office hours, Monday - Friday, 8:00 a.m.
to 5:00 p.m. by contacting Randoll Surles via email at randolls@cityofws.org.
The City reserves the right to reject any or all proposals.
FB2746 AUTOMOTIVE BATTERIES PAGE 1 OF 11

Notice to Bidders
It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not participate
in any manner in the bidding, awarding, or administering of contracts in which they, or a member of their
immediate family, their business partner, or any organization in which they serve as an officer, director, trustee,
or employee, have a financial interest.
The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA) and all
rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees to indemnify
the City from and against all claims, suits, damages, costs, losses, and expenses in any manner arising out of,
or connected with, the failure of the Company, its subcontractors, agents, successors, assigns, officers, or
employees to comply with the provisions of the ADA or the rules and regulations promulgated thereunder.
All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation for
Bid (IFB) and mutually agreed upon by the City and the proposer.
No special inducements will be considered that are not a part of the original bidding document.
City Rights and Options
The City, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this IFB at any time
* To cancel this IFB with or without the substitution of another IFB
* To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that would
be in the best interests of the City
* To issue additional requests for information
Public Records
Any material submitted in response to this IFB will become a "public record" once the bidder's document(s)
is opened and the bidder is determined to be a participant in the solicitation process and shall be subject to
public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must claim any applicable
exemptions to disclosure provided by law in their response to this IFB. Bidders must identify materials to be
protected and must state the reasons why such exclusion from public disclosure is necessary and legal. The
City reserves the right to make all final determination(s) of the applicability of North Carolina General Statutes
132-1.2, Confidential Information.
Familiarity with Laws and Ordinances
The submission of a bid on the equipment requested herein shall be considered as a representation that the
bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect those
engaged or employed in the provision of such services, or equipment used in the provision of such services, or
which in any way affects the conduct of the provision of such services; and no plea of misunderstanding will
be considered on account of ignorance thereof. If the bidder discovers any provisions in the IFB documents
that are contrary to or inconsistent with any law, ordinance, or regulation, it shall be reported to the City in
writing without delay.
Ethics Policy / Code of Conduct
The City of Winston-Salem has established guidelines for ethical standards of conduct for City representatives
and to provide guidance in determining what conduct is appropriate in particular cases. City representatives
should maintain high standards of personal integrity, truthfulness, honesty, and fairness in carrying out public
duties; avoid any improprieties in their roles as public servants including the appearance of impropriety; and
never use their position or power for improper personal gain. In establishing an ethics policy, the City of
Winston-Salem desires to protect the public against decisions that are affected by undue influence, conflicts
of interest, or any other violation of these policies as well as promote and strengthen the confidence of the
public in their governing body. For a complete review of the City Policy click the following link.
http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids
FB2746 AUTOMOTIVE BATTERIES PAGE 2 OF 11

Financial Capacity and Resources
In determining the lowest responsible, responsive bidder, the City will conduct an evaluation of the financial
capacity, strength and resources of the contractor to ensure timely and satisfactory completion of the project
and to protect the City from the risk of default by a contractor due to financial instability. The analysis will
include an evaluation of specific financial indices and ratios to maximize objectivity and provide measures
that are more directly comparable among contractors. Relevant information regarding judgments, liens,
litigation and bankruptcy filings, which may materially affect a contractor's financial strength or position, will
be examined. In addition to credit ratings and credit reports, bank and vendor references may be used to
evaluate the credit worthiness of each contractor. The City may also look at other facts including but not limited
to the years of experience in performing similar work/projects, timeliness in paying subcontractors and
demonstration of the contractor's ability to obtain sufficient levels of liability and property damage insurance.
The Contractor understands that if the City determines that the Contractor's financial capacity, strength and
resources are inadequate for the project or contract upon which the Contractor has placed a bid, the City may
consider and reject the Contractor/Contractor's bid as the lowest responsible responsive bidder/ bid.
Iran Divestment Act
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of persons engaging in
business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will contractor utilize on this
agreement any subcontractor on such list. This list, along with additional information about the Iran Divestment
Act, is available on the Treasurer's Office site: https://www.nctreasurer.com/inside-the-
department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.
Divestment from Companies That Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies engaged in
a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement any
subcontractor on said list.
Right To Audit
To confirm compliance with the terms of this Agreement, local, state, and federal laws and regulations, the
City may, at all reasonable times upon reasonable prior notice during usual business hours, inspect, audit and
examine for a period up to five (5) years after completion of the service or project detailed in this
Agreement, all accounts and books of Contractor and, where necessary, make copies of the Contractor's
documents necessary to determine compliance. Such right may be exercised through any agent or employee
of City or by independent certified public accountants designated by the City. The Contractor shall permit the
aforementioned inspection, audit and examination, and where necessary, the City to make copies of documents
verifying compliance as indicated herein."
Nondiscrimination Ordinance
As a condition of entering into this contact, the Contractor represents and warrants that it will fully comply with
the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled "Policy of
Nondiscrimination" of the Winston-Salem City Code. As part of such compliance, the Contractor shall not
discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender identity, gender
expression, pregnancy, veteran status, disability, age, marital status, familial status, protected hairstyle, political
affiliation or national origin in the screening of applicants, the hiring and treatment of its employees, the
provision of the goods and/or services set forth herein, or the solicitation, selection, hiring, or treatment of its
subcontractors, vendors or suppliers, (hereinafter collectively "subcontractors"), if any, in connection with this
contract or the contract solicitation process if applicable, nor shall the Contractor retaliate against any person
or entity for reporting instances of such discrimination. The Contractor shall enact employment policies
consistent with this obligation to refrain from such discrimination and shall provide evidence of such to the City
within 90 calendar days of the first receipt of City funds. The Contractor shall provide equal opportunity for
subcontractors to participate in all of its subcontracting and supply opportunities, if any, under this contract,
provided that nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the
effects of marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor
understands and agrees that a violation of this clause shall be considered a material breach of this contract and
FB2746 AUTOMOTIVE BATTERIES PAGE 3 OF 11

may result in termination of this contract, disqualification of the Contractor from participating in future City
contracts pursuant to Winston-Salem City Code Section 2-3 or other sanctions. Furthermore, as a condition of
entering into this contract, the Contractor agrees to: (a) promptly provide to the City in a format specified by
the City all information and documentation that may be requested by the City from time to time regarding the
screening of applicants, the hiring and treatment of its employees particularly if City funds were used in
connection with hiring and compensation process, and the solicitation, selection, treatment and payment of
subcontractors, if any, in connection with this Agreement; and (b) if requested, provide to the City within sixty
days after the request a truthful and complete list of the names of all subcontractors that the Grantee has used
under this contract, including the total dollar amount paid by the Contractor on each subcontract or supply
contract. The Contractor further agrees to fully cooperate in any investigation conducted by the City pursuant
to the City's Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are
requested by the City. The Contractor agrees to provide to the City from time to time on the City's request,
payment affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in connection
with this contract within a certain period of time. Such affidavits shall be in the format specified by the City
from time to time. Nothing in this contract shall infringe upon any rights afforded to the Contractor by state or
federal law.
The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable federal,
state, and local laws, specifically including, without limitations, the Occupational Safety and Health Act of
1970 and Section 1324A, the Immigration Reform and Control Act.
The bidder certifies that the bid is made in good faith and without collusion with any person bidding on this
contract or with any officer or employee of the City of Winston-Salem.
The undersigned further agrees, in connection with the performance of this contract, not to discriminate against
any employee or applicant for employment because of race, religion, color, gender, age, handicap, political
affiliation or national origin.
This bid may also be utilized by other entities per N.C.G.S. to piggyback at the sole discretion of the vendor.
The City reserves the right to hold bids open for a period of sixty days (60) days after due date before making
awards.
Bidders are expected to submit a formal bid that shall include delivery commitments that meet the requirements
of this IFB in the format and manner specified herein
Bids are to be signed by an officer of the company authorized to bind the submitter to its provisions.
Failure to manually sign the appropriate bid form will disqualify the bidder and the bid will not be
considered.
FB2746 AUTOMOTIVE BATTERIES PAGE 4 OF 11

SPECIAL TERMS AND CONDITIONS
AUTOMOTIVE BATTERIES
FOR THE CITY OF WINSTON-SALEM
DETAILED SPECIFICATIONS: Bids are to be submitted in accordance with these Special Terms and Conditions,
both of which require doing all that is necessary, proper, or incidental to the furnishing of the equipment
identified herein. All things not expressly stated in the Special Terms and Conditions but involved in carrying
them out must be included in bidder's proposal as though they were specifically stated.
NONCONFORMING TERMS AND CONDITIONS: A bid response that includes terms and conditions that do not
conform to the terms and conditions in this bid document is subject to rejection as nonresponsive. The City of
Winston-Salem reserves the right to permit the bidder/vendor to withdraw nonconforming terms and conditions
from its bid response prior to a determination by the City of Winston-Salem of non-responsiveness.
COMPLIANCE WITH RULES AND REGULATIONS: The equipment furnished must comply with all applicable
provisions of the Occupational Safety and Health Act (OSHA), the American National Standard Institute (ANSI)
and the Federal Motor Vehicle Standards of the U. S. Department of Transportation.
GENERAL REQUIREMENTS: The equipment furnished shall be new and unused and the manufacturer's latest listed
and published stock model, or models which meet all the applicable requirements of these specifications.
BIDDERS SUBMITTALS: Bidder must furnish all information requested herein including descriptive literature and/or
complete specifications covering the products offered. Reference to literature submitted with a previous bid will
not satisfy this provision. Bids which do not comply with these requirements will be subject to rejection. All
documents submitted should bear the name of the bidder.
EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no responsibility for any
expense incurred by the bidder in the preparation and presentation of a bid. Such expenses shall be borne
exclusively by the bidder.
CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the successful
bidder's/vendor's response to this Invitation for Bids and Proposals and any addenda thereto, plus the City's
issuance of a City of Winston-Salem Purchase Order for the proposed goods and/or services shall constitute a
binding contract.
INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify the City of
Winston-Salem and all of its officers, departments, agencies, agents, and employees from and against all
claims, loss, damage, injury, fines, penalties and cost - including court costs and attorney's fees, charges,
liability, and exposure, however, caused resulting from, arising out of, or in any way connected with the
bidder's/vendor's negligent performance or nonperformance of the terms of the contract.
VENDOR SUPPORT/SERVICE AND PARTS: The vendor and/or manufacturer bidding on these specifications must
describe in writing to be submitted with their bid, its ability to provide repair parts and technical service in the
form of a service representative, including the maximum time from receipt of notice to arrival of parts or the
service representative. The manufacturer, whether they are the vendor or not must be satisfactory to the City of
Winston-Salem from the standpoint of experience, reliability, and demonstrated ability to manufacture
equipment comparable as to size and type as that required by the specifications and shall have manufactured and
sold equipment of the size and type specified which has operated satisfactorily in the field for a minimum of one
year. The City of Winston-Salem reserves the right to reject bids from vendors that have failed to perform
satisfactory under previous contracts with the City of Winston-Salem and/or vendors that cannot produce
satisfactory evidence that they can furnish promptly all spare parts needed for ordinary service and repair of the
equipment herein specified.
INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE:
a. Upon delivery the equipment will be subject to inspection to verify conformance with specifications by the staff
of the City's Fleet Department. .
d. Any defects or failure of equipment to perform or comply with any requirements of the City specifications must
be immediately remedied by the vendor at the vendor's own expense prior to acceptance by the City.
WARRANTY: Bidder to include the warranty provisions as conditions specific to this Invitation for Bids, the
specifications, and General Contract Terms and Conditions. The City of Winston-Salem objects to and will not
FB2746 AUTOMOTIVE BATTERIES PAGE 5 OF 11

evaluate or consider any additional terms and conditions submitted with a bidder response. This applies to any
response appearing in or attached to the document as part of the bidder's response. DO NOT ATTACH ANY
ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of a proposal, the bidder agrees that
any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.
It shall be the bidder's responsibility to read this entire document, review all enclosures and attachments, and
comply with all requirements specified herein.
CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be written
questions submitted not later than 2:00 PM, September 10, 2026, to Randoll Surles, Buyer,
randolls@cityofws.org. Questions submitted in this manner will be answered by bid addendum to all
prospective bidders.
Therefore, no oral statements by any person shall modify or otherwise affect the terms, conditions, or
specifications stated in this request for bids and proposals. The bidder is cautioned that the requirements of
this bid can be altered only by written addendum and that verbal communications from whatever source are of
no effect.
All design, materials, and workmanship shall in every respect be in accordance with the best current practices in
the industry. Minor deviations from the provisions of these specifications may be considered to permit
manufacturers to follow their standard manufacturing processes; however, all proposed minor deviations must
be explained in detail and MUST be submitted in writing to Purchasing within the exception process time frame
identified herein or they WILL NOT be considered. Prospective bidders may make appointments to discuss
these specifications, but written requests for consideration must be submitted.
TAX EXEMPTIONS: The City of Winston-Salem is exempt from Federal Excise Tax but not from State and Local
Sales Tax. Sales tax should not be included in bid prices but may be added as separate items.
BID SUBMISSION: Bidders must submit bids electronically. All bids shall be returned via email to bids@cityofws.org
with the Subject Line of "BID ATTACHED - AUTOMOTIVE BATTERIES". Bids must be submitted as a
single PDF file and must be received no later than 2:00 PM, September 15, 2026.
Please do not wait until the last minute to send your Proposal to avoid any possible delay that may occur during
the transmittal of files. Late proposals will not be considered.
INDEMNIFICATION: The successful bidder/vendor agrees to indemnify and hold harmless the City of Winston-Salem
against any and all claims or causes of action for property damage or personal injury arising out of or relating to
the negligence of the successful bidder/vendor, its officers, employees or agents during the test period for the
operation of the vehicle prior to acceptance of the vehicle by the City of Winston-Salem.
DELIVERY: Delivery/pickup shall be made FOB: Fleet Services, 650 Stadium Drive, Winston-Salem, NC.
EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on the match between the
stated specifications and other requirements included in the final bid request and the vendor's proposal including
selection of the lowest responsible bidder, with consideration of past performance, service record, and reliability.
The statutory provisions controlling purchasing by local governments in N. C. (GS 143) includes selection
standards for use in making of awards. The provision reads, "All contracts shall be awarded to the lowest
responsible, responsive bidder, taking into consideration quality, performance, and the time specified in the bids
for the performance of the contract". The City of Winston-Salem reserves the right to accept or reject any or all
bids and proposals and further specifically reserves the right to make the award or awards in the best interest of
the City of Winston-Salem. All bids shall be made firm for no less than sixty (60) days.
FB2746 AUTOMOTIVE BATTERIES PAGE 6 OF 11

**SUBMIT WITH BID***
PROPOSAL
AUTOMOTIVE BATTERIES
CITY OF WINSTON-SALEM
The undersigned hereby declares that he has carefully examined the specifications herein referred to and
will provide all the material and equipment in accordance with the specifications attached hereto; and the
requirements under them for the following sum to wit:
ITEM 1: AUTOMOTIVE BATTERIES, PER SPECIFICATIONS:
Battery Type Price Per Battery Estimated Annual Usage Annual Cost
P24 $ 4 $
31 Stud $ 190 $
31 Post $ 36 $
P35 $ 23 $
P48 $ 48 $
48Gel $ 9 $
P59 $ 8 $
P65 $ 94 $
P75 $ 6 $
P78DT $ 42 $
P86 $ 4 $
P47-90 $ 3 $
P94R $ 224 $
P96R $ 14 $
BASE BID / TOTAL ANNUAL COST $
***ALL ITEMS MUST INCLUDE A "PRICE PER BATTERY" ***
Proposals that do not list a price for all battery types may be rejected as non-responsive
Bids must be submitted electronically via email to bids@cityofws.org. Bids submitted by email will be held unread
until the day and hour of the bid opening.
The successful bidder shall be responsible for taking orders, delivering new batteries and picking up cores on a bi-
weekly schedule in addition to as needed orders. All deliveries and pickups shall be at Fleet Services, 650 Stadium
Drive, Winston-Salem, NC.
TERMS AND CONDITIONS: The undersigned guarantees all parts against defects and agrees to replace and to
install at his own expense any part or parts of the apparatus damaged by reason of defective material, design, or
imperfect workmanship during manufacturer's standard warranty period.
FB2746 AUTOMOTIVE BATTERIES PAGE 7 OF 11

**SUBMIT WITH BID***
BID AUTHORIZATION AND SIGNATURE
This proposal must be signed by a responsible official of the offering company.
________________________________________ _____________________________
COMPANY TELEPHONE NUMBER
________________________________________ _____________________________
AUTHORIZED SIGNATURE WITNESS
________________________________________ _____________________________
TYPED NAME AND TITLE FEDERAL IDENTIFICATION #
________________________________________ _____________________________
MAILING ADDRESS, (P.O. BOX OR STREET) FAX TELEPHONE NUMBER
________________________________________ _____________________________
CITY, STATE AND ZIP CODE E-MAIL ADDRESS
FB2746 AUTOMOTIVE BATTERIES PAGE 8 OF 11

***SUBMIT WITH BID***
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of )
County of )
Project: AUTOMOTIVE BATTERIES - FB2745
, being first duly sworn, deposes and says that:
1. He/she is (circle: Owner, partner, officer, representative or agent) of
, the Bidder that has submitted the attached Bid; ______________________
2. He/she is fully informed respecting the preparation and contents of the attached bid and of all pertinent
circumstances respecting such Bid.
3. Such Bid is genuine and is not a collusive or sham Bid.
4. Neither the said Bidder nor any of its officers, partners, Owners, agents, representatives, employees
or parties in interest, including this Affiant, has in any way colluded, conspired, connived or agreed, directly
or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with
the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with
such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference with any other Bidder, firm or person to fix the price or prices in the attached
Bids of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of
any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any
advantage against the County of Forsyth, N.C. or any person interested in the proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion,
conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives,
Owners, employees or parties in interest, including this Affiant.
____ ______ ____________
Printed Name Title
__________________________________________
Signature
Subscribed and Sworn to Before me this Day of , 20 .
Notary Public:
My Commission Expires:
FB2746 AUTOMOTIVE BATTERIES PAGE 9 OF 11

CITY OF WINSTON-SALEM
GENERAL CONDITIONS AND INSTRUCTIONS
1. The specified item(s) shall be delivered F.O.B. to Winston-Salem, North Carolina, according to the address
stated on the Purchase Order unless stated otherwise in the special conditions.
2. The Purchase Order Number, Item Number, and Inquiry Number shall be affixed to the outside of each
packing crate or carton and items not in packing material.
3. The City reserves the right to reject any and all shipments if the supplier fails to meet all terms and conditions
of the contract award.
4. Suppliers of equipment requiring service connections must visit the field site to check buildings,
measurements, and conditions.
5. The supplier is responsible for all errors, omissions, and deviations from the contract requirements in shop
drawings when such drawings are submitted by the supplier and approved by the City.
6. The successful bidder must provide one electronic copy (preferred) or two (2) printed sets of operating
instructions, recommended maintenance schedules, parts lists, and descriptive literature for the City, if
applicable.
7. After the installation is completed, the supplier shall instruct the designated City, personnel in the proper use
of the equipment.
8. On notification by the customer, the supplier must remove all equipment and reconstruct or refurnish any
defects or work rejected by the City. The expense of removing, reconstruction, replacing, or refurnishing
unfit, unsound, or damaged work or material shall be the responsibility of the supplier.
9. Payment will be made within thirty (30) days after acceptance by the City. If partial payments are provided
for, final payment will be made after acceptance by the city.
10. In the case of installed equipment, twenty-five percent (25%) of the total contract award shall be withheld
until the equipment and installation is accepted by the City. With-holding twenty-five percent (25%) of the
contract award shall not affect the discount terms of the contract.
11. All equipment will be guaranteed against defects in materials and workmanship for a period of not less than
one year from the date the equipment is put into service and accepted by the City. Copies of all guarantees
and warranties are to be attached to the bids.
12. The City reserves the right to reject any or all bids, and to waive informalities.
13. In accordance with State Law (G.S. 143-129), the award will be made to the lowest responsible bidder taking
into consideration quality, performance and time specified in the proposal for the performance of the contract.
14. Taxes:
Federal: The city is exempt from Federal Excise Taxes. The City will issue Federal Excise Exemption
Certificates or Internal Revenue Tax Exemption Number only upon request of the contractor. Issuance of the
certificate does not mean that the contract is entitled to a tax refund. All requests for refunds are to be handled
by the contractor. The city will not guarantee any Federal Tax refunds to the contractor.
State: Applicable North Carolina Sales and Use Taxes are NOT to be shown on bids but are to be added to
invoices as a separate item.
15. All supplies, materials, and equipment must be new and in first class condition. Bids offered on inferior or
"second line" equipment will not be accepted.
16. Alternate items that are not outlined in the attached specifications may be bid but must be accompanied by
complete factory specifications and descriptive pamphlets and must be clearly designated as an alternate bid.
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