REQUEST FOR BIDS
2026-012
Single Axle Dump Truck with Liquid Application System
and Plow
March 18,2026
The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors
to provide Single Axle Dump Truck with Liquid Application System and Plow.
Please carefully review this document. If you are interested in making a bid consistent
with the conditions, instructions, requirements, and specifications as contained herein.
Submit of the Response Form together with a comprehensive bid in a sealed envelope no
later than 2:00 P.M., on Tuesday, April 7, 2026. The outside of the envelope should be
clearly marked with the bidder’s name and address and identified as
Single Axle Dump Truck with Liquid Application System and Plow. The sealed envelope
should be addressed as follows:
Derby City Clerk
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2026-012
All bids must be good for ninety (90) days.
Bid Posted:
Technical Questions and Addendum:
Bids Due and Opening:
Council Action Anticipated:
Wednesday, March 18, 2026
Friday, March 27, 2026, at 1:00 P.M.
Tuesday, April 7, 2026, at 2:00 P.M.
Tuesday, April 28, 2026
The City of Derby reserves the right to reject any or all bids with or without cause.
Each bidder shall specify the delivery date, which is 60 days or less after receipt of the
purchase order. Delivery shall be made to the Public Works Fleet Division after all pre-
delivery services have been performed.
If submitted by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.
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It is the sole responsibility of the bidder to see that its response and the appropriate
documents are delivered on time. Any response received after the scheduled closing time
for receiving bids will be returned to the proposer unopened and will not be considered. It
is the responsibility of the bidder to check Derby’s website for information and updates.
Proposed pricing for the equipment may be disclosed at a public meeting to receive and to
file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting.
Other information provided in your response will be considered proprietary and will not be
divulged during the bid review process unless otherwise required by law. Because the
purchase requires the expenditure of public funds, part or all of the successful bid will likely
be public record within the meaning of the Kansas Open Records Act. Prior to acceptance
of a bid, the information contained in each bid will be used for evaluating the bidder’s ability
to handle the scope of services and will not be shared with persons not involved in the
evaluation of bids unless otherwise required by law.
George Brown
Street Maintenance Superintendent
GENERAL INFORMATION
This request is for Single Axle Dump Truck with Liquid Application System and Plow that
meets the specifications listed. It is the intent of these specifications to describe the
equipment that is capable to accommodate the needs of the City.
In order to permit manufacturers to follow their standard processes, minor deviations from
the provisions of these specifications will be considered. Such deviations will be approved
only at the discretion of the City and only if such approval, in the opinion of the City, does
not adversely affect the operation, maintenance, productivity or the life of the vehicle or
any of its parts. All deviations, however insignificant, must be fully explained on response
sheets and shall become part of the bid. There shall be no deviations from the specifications
or the intent of the specifications, except which are listed and which are expressly approved
as part of the bid acceptance. The City reserves the absolute right in its obligation to the
public, to accept the best bid to serve the public interest.
Should you have any questions, please contact, George Brown, Street Maintenance
Superintendent from Monday through Friday between 7:00 a.m. and 4:00 p.m. at (316) 788-
0301 or in writing at georgebrown@derbyks.gov
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Minimum Specifications
General chassis specifications:
YES
NO_
Minimum
GVWR of 37,000 lbs.
Front: (1) 16,000 lbs.
Rear: (2) 21,000 lbs.
Wheelbase minimum of 162 inches.
Cab to axle a minimum of 97 inches
____________________
____________________
Frame shall have a minimum of 120,000 PSI tensile strength
____________________
Frame and front bumper shall be extended to accommodate Snowplow
frame. And front tow hooks shall be installed (Frame mounted).
____________________
Preferred combination of a Cummins engine paired with Allison
Automatic transmission.
____________________
Truck shall have a battery disconnect switch (negative -) to prevent
draw on the batteries for extended periods of down time.
____________________
Minimum 60 gallon fuel tank capacity
____________________
Engine:
YES_______ _NO_
Diesel engine with a minimum of 325 HP
Minimum of 860 ft. lbs. of torque
Heavy Duty radiator and Internal oil cooler
Block heater – 1000-watt minimum
Alternator – 160 amp
12 volt heavy duty starter
(2) 2000 CCA Batteries
Tires, Transmission, Axles, Suspension:
Allison Automatic transmission
External oil cooler
Heavy duty shock absorbers front and rear
Inter-Axle plus Differential full lock driver controlled
Steel walking beam type
16,000 lb. front springs
21,000 lb. rear springs
____________________
____________________
____________________
____________________
____________________
YES
NO_
____________________
____________________
____________________
____________________
____________________
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Minimum of 315/80R22.5 20 ply front and
Minimum 11R22.5 14 ply radial rear tires
Air system and Brakes:
____________________
YES ___ _____NO_
Air brake system with air parking brake
____________________
Air parking brake
____________________
Front and Rear brakes minimum dimensions of 16.5 X 6”
____________________
Automatic slack adjusters
____________________
Air compressor minimum of 13.2 cfm
Air Dryer with heater
Moisture Ejectors
Petcock Drain valves on all Air tanks
____________________
Operators Cab:
YES
NO_
Exterior color – White
3 sets of keys to be furnished
____________________
Conventional Day Cab with fixed air suspension driver and passenger
seats with lumbar support and arm rests for both. Driver’s seat heated.
Storage provisions in cab.
____________________
Air conditioning, Heater and Defroster, AM/FM radio, Dome light,
power windows and locks and mirrors, multi-speed wipers
____________________
Prewired for up to 5 additional auxiliary switches for additional lighting
and preemption lights for snow removal operations
____________________
Heated windshield to prevent ice buildup while truck is in snowplow
operation
____________________
Driver side and Passenger side mirrors heated west coast type
____________________
If the hood tilts – Grille must remain stationary to accommodate plow
frame
____________________
Gauges: Speedometer, Oil Pressure, Voltmeter, Engine temperature,
fuel level, tachometer, Transmission temperature.
____________________
Liquid application system, plow, and dump controls shall be in cab
mounted ergonomically to prevent operator fatigue.
____________________
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Dual Air horns equipped with shields mounted to the top of Cab.
Cab roof reinforcements for roof mounted components
____________________
____________________
Dump Bed:
YES
9-11 Yard capacity 12’x 8’x 36” dimensions, must be at least 10 gauge
steel. If there are options for Stainless Steel or other corrosive resistant
materials for dump bed construction.
Specify what material is included in bid and provide additional cost or savings
NO_
_Steel cost: ____________________Stainless Steel cost: _______________ ____________________
44’ Tailgate minimum. Tailgate latching mechanisms utilize stainless
bushings to minimize maintenance. Tailgate shall have 4 formed chain
attachments with slots for 3/8” chain welded to tailgate at upper and
lower positions on the inside of outer braces. Two 3/8” chains, 88” long
shall be supplied, the chains shall be run in a protective sheathing to
keep from damaging the body.
____________________
Air supplied tailgate latching mechanism controlled within the
operator’s cab of vehicle
____________________
Cab protector included in construction of bed.
____________________
Driver’s side of the dump body shall have a folding ladder for
inspection into the dump bed affixed at the rear of the dump body. ____________________
Included in construction of bed shall be tie downs for Liquid Application
System unit to secure to bed when unit is installed in dump body.
____________________
Hydraulic couplings for Liquid Application System to be installed on side
of bed body to the rear of truck on passenger side, shall be sufficient
couplings to accommodate the operation of (LAS) and or Salt and Sand
Spreader.
____________________
All hoses shall be secured with rubber clamps and ties as needed, all
hoses shall be protected if run through or next to any sharp areas. ____________________
Painted Black (unless specifying Stainless Steel)
____________________
Hydraulic telescopic hoist for dump bed shall have a minimum of 17.5-
ton capacity
____________________
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
