RFSQ - AS NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES

Location:	California
Posted:	Apr 17, 2026
Due:	May 29, 2026
Agency:	San Diego County
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications
Solicitation No:	BPM012714
Publication URL:	To access bid details, please log in.

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ALLEN R HUNSBERGER

DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367

Fax (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ) 12714

SAN DIEGO COUNTY LIBRARY

AS-NEEDED POPULAR BOOKS AND MEDIA IN VARIOS WORLD LANGUAGES

April 13, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking Statements of Qualifications (SOQ) from firms interested in providing as-needed

popular books and media in various world languages(“Offerors”).

1.1. Offerors found to be qualified as a result of this RFSQ will be eligible for award of as-needed contracts for

popular books and media in various world languages. The contract term of resulting contracts is anticipated to

be an initial (base) period of one (1) year with four (4) one-year options.

2. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order

to see all information related to this RFSQ, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

3. The Contracting Officer for this solicitation is Francisco Ruiz Enrigue, Procurement Contracting Specialist,

(Francisco.RuizEnrigue@sdcounty.ca.gov).

4. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an

addendum for changes to the Pre-SOQ Conference date, Questions due date, or SOQ due date.

Event Description

Questions due

SOQ’s due

Date and Time (San Diego Time)

May 22, 2026 prior to 5:00 p.m.

May 29, 2026 prior to 3:00 p.m.

5. Questions:

5.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation

of this RFSQ, in writing by the Date and Time specified in the Schedule. Questions should be submitted via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

5.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer

6. Table of Contents:

A. Key Information

B. RFSQ Instructions and Rules

C. Evaluation Criteria

D. Submittal Items

E. Required Forms

F. Statement of Work

G. Payment Schedule

H. Draft Agreement

COUNTY OF SAN DIEGO – REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 12714)

SAN DIEGO COUNTY LIBRARY

AS-NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES

B. RFSQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A SOQ

1.1. It is the Offeror’s responsibility to submit a SOQ based on the most current RFSQ, addenda thereto, responses

to Questions, any other information posted on BuyNet; any diligence material made available by the County.

Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact

Offerors directly with any such RFSQ-related information.

1.1.1. In order to see all information related to this RFSQ, to submit Questions, and to receive notifications

of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFSQ are included in this RFSQ or posted on

the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1.

Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit

the version of a form in place as of the date of the posting of this RFSQ or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any

technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and

forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy

or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505-

6367.

1.4. Offeror must submit a complete original SOQ in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before

the Date and Time listed in Schedule.

1.4.1.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the

Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed

SOQ. Offeror must prominently mark such submissions with the RFSQ number on the outside of the

packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an

alternate method in the event of technical difficulties.

1.4.3. For SOQs submitted electronically through BuyNet, the time on the BuyNet server shall be

considered the official time for the purpose of determining timely submittal.

1.4.4. For SOQs submitted at the Purchasing and Contracting front desk, the time stamp at the front desk

shall be considered the official time for the purpose of determining timely submittal.

1.4.5.

In the event of multiple submittals of an original SOQ by an Offeror, the County will only consider

the most recent submittal submitted before the due date and time. The County will not review or

consider previous submittals, whether submitted at the front desk or through BuyNet. Offerors are

strongly encouraged to submit only one original SOQ and to withdraw or replace any previous

submittals in the event they update their SOQ. SOQs may be found non-conforming if the County is

unable to determine which SOQ is the most recent, timely submittal.

1.5. A SOQ that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for

award unless: it is received before award is made; the County determines that it is in its best interest to accept

the SOQ; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming SOQ was submitted.

1.6. SOQs may not be modified after the due date, except for modifications resulting from the Contracting Officer’s

request for a revised SOQ, Best and Final Offer (BAFO), or an addendum to the SOQ.

1.7. SOQs may be withdrawn by written notice signed by a duly authorized representative of Offeror if received

prior to Notice of Intent to Award. After Notice of Intent to Award, all SOQs constitute firm offers, subject to

negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months.

COUNTY OF SAN DIEGO – REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 12714)

SAN DIEGO COUNTY LIBRARY

AS-NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES

1.7.1. All SOQs become the property of the County upon submission. An Offeror may request the return of

its SOQ upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a SOQ, Offeror agrees to these RFSQ Instructions and Rules and all other terms of this RFSQ.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFSQ or related documents to the Contracting

Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer

through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror

is responsible for ensuring that Questions are received by the County.

3. SOQ FORMAT

3.1. Submit electronic SOQs as files in .pdf format, except where specified otherwise. For pages other than signature

pages, converted and searchable formats are preferred.

3.2. SOQs shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point

font and to be suitable for black and white reproduction with no loss of information.

3.3. All SOQs shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are

unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of

signature pages containing original handwritten signatures.

4. SOQ ORGANIZATION

4.1. Your SOQ must be organized in accordance with the Submittal Items in this RFSQ.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each

exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFSQ may be subject to

disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY”

exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal

Information), PII (Personally Identifiable Information), or PHI (Protected Health

Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the

California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to

a Submittal Item (for example “See response 1 contained within the

“CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or

proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the

submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other

COUNTY OF SAN DIEGO – REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 12714)

SAN DIEGO COUNTY LIBRARY

AS-NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES

appropriate action. (Note: pricing and terms and conditions are generally not considered confidential

under the California Public Records Act).

5. SOQ EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine

the SOQs(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and

ineligible for consideration if it does not conform to the requirements of this Request for SOQs. The County

shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for

SOQs in any submission.

5.3. Reserved.

5.4. Reserved.

5.5. During evaluation, County may appropriately consider the sustainability and social, human health,

environmental, and economic impact of Offeror’s proposed products and approach to providing goods and

services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant

information in their SOQs.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s

proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant

information in their SOQs.

5.7. Reserved.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFSQ and any resulting contract, the County

may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal

entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

6. EVALUATION AND SELECTION PROCESS

6.1. SOQs received, including any additions, revisions, and clarifications, will be evaluated by a Qualifications

Evaluation Committee (QEC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate

information known to the County, in addition to the information provided in response to the RFSQ.

6.2. The County reserves the right to request clarification and/or additional information (“Clarification”) from

Offerors. The Contracting Officer will determine the appropriate means of requesting and obtaining

Clarification, which may include telephonic communication, email, letter, presentation, oral interview, or an

addendum or revision to the SOQ. The County may invite Offerors to make presentations to, or participate in

interviews with, the County at a date, time, and location determined by the County. Notwithstanding the

foregoing, the County is not obligated to seek Clarification, therefore Offerors are advised to submit complete

and accurate information in their SOQs.

6.3. At any point in the evaluation process, the County may determine that a SOQ is unacceptable in any area or

that a SOQ is no longer in the competitive range, and no longer consider it for award. In such cases, the

Contracting Officer will attempt to notify the Offeror.

6.4. At any point in the evaluation process, the County may hold discussions with one or more Offerors in the

competitive range. Discussions may include requests for revised SOQs, Best and Final Offers (BAFOs), or

addenda to the SOQ that may contain additional selection factors.

6.5. The QEC may recommend to the SSA that award be made to one or more Offerors. After receipt and approval

of the SSA’s decision, the Contracting Officer will post a Notice of Intent to Award (NOI).

6.6. Upon posting of the NOI, the County will enter into contract finalization negotiations with the selected

Offeror(s) and, upon successful completion, award a contract(s).

6.7. The County may rescind or modify the NOI at any time due to unsuccessful negotiations or if the County

otherwise determines that it is in its best interest to do so.

6.8. The actual timing and sequence of events resulting from this RFSQ shall ultimately be determined by the

County, in its sole discretion. The County may, at any time cancel this RFSQ, reject all SOQs, restart

COUNTY OF SAN DIEGO – REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ 12714)

SAN DIEGO COUNTY LIBRARY

AS-NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES

evaluations, modify or replace the membership of the SSC, or correct any deficiencies in the procurement

process or evaluation.

7. DEBRIEF AND REVIEW OF CONTRACT FILES

7.1. After an Offeror has been notified by the Contracting Officer that that Offeror’s SOQ is no longer being

considered for award, the Offeror may request a debriefing from the Contracting Officer. For debriefings held

prior to contract execution, the Offeror will be limited to a review of the information pertaining to the County’s

evaluation of their own SOQ, in accordance with Section 9.4 of these RFSQ Instructions and Rules. After

contract execution, debriefings may include review of other SOQs, the Source Selection Committee Report,

and other releasable documents.

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFSQ. Board

Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the

County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html .

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a

protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation

package, and be based on a protestable action and established grounds for protest.

9. COUNTY COMMITMENT

9.1. This RFSQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the SOQ. Further, no reimbursable cost may be

incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its

respective officials, agents, or employees arising out of or relating to this RFSQ or these procedures (other than

those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

9.4. The County may withhold all information regarding this procurement until after negotiations are complete,

including, but not limited to: the number of SOQs received; the identity of Offeror(s); the content of SOQs; the

County’s evaluation and results thereof; and, the identity of the members of the SSC. Information releasable

after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the

California Public Records Act.

9.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFSQ may be subject

to the County’s requirement to determine that the services can be provided more economically and efficiently

by an independent contractor than by persons employed in the Classified Service.

9.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves

the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFSQ or

related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFSQ and the work required,

including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,

information that can be obtained during a site visit (including verification of measurements, conditions, and

other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or

other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any

diligence material or other information provided by the County or any of its agents, representatives, contractors

or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or

may not prove to be correct.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFx Name:	BPM012714
RFx Begin Date (UTC+0):	RFSQ - AS NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Printing and publishing equipment
Solicitation Code:	4/13/2026 2:30:00 PM
Lot #:	5/29/2026 3:00:00 PM
Round #:	41 d 06 h 41 min 56 s

RFSQ - AS NEEDED POPULAR BOOKS AND MEDIA IN VARIOUS WORLD LANGUAGES

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See also