West Pearl Street Streetscaping

West Pearl Street Streetscaping
IFB0148-051226
Construction Specifications
and
Contract Documents
Prepared By:
City of Nashua, New Hampshire
Division of Public Works
Engineering Department
Hillsborough County
April 2026

West Pearl Street Streetscaping IFB0148-051226
T C
ABLE OF ONTENTS
DIVISIONS
1. INVITATION FOR BIDS ...........................................................................................................
2. BID FORM, NON-COLLUSION AFFIDAVIT, SCHEDULE OF VALUES, BID BOND,
CONTRACTOR'S QUALIFICATIONS .................................................................................
3. PERFORMANCE AND PAYMENT BONDS, CERTIFICATE OF LIABILTY INSURANCE ............
4. CONTRACT AGREEMENT ...............................................................................................
5. GENERAL CONDITIONS ................................................................................................
6. EXHIBITS & PROJECT CLOSE-OUT FORMS
A. NOTICE OF AWARD
B. NOTICE TO PROCEED
C. CHANGE ORDER
D. CERTIFICATE OF SUBSTANTIAL COMPLETION
E. CONSENT OF SURETY CO. TO FINAL PAYMENT
F. CONTRACTOR'S FINAL LIEN WAIVER
G. CERTIFICATE OF FINAL COMPLETION
7. PROJECT MANUAL / TECHNICAL SPECIFICATIONS
TC - 1 of 1

DIVISION 1
INVITATION FOR BIDS

Administrative Services
Purchasing Department
Date: April 17, 2026
Subject: IFB0148-051226 West Pearl Street Streetscaping
The City of Nashua, Division of Public Works, is seeking bids for the West Pearl Street Streetscaping Project. This
project involves the construction of streetscaping elements, traffic calming, and pedestrian safety improvements
on West Pearl Street in the City of Nashua, New Hampshire. The project begins at the intersection of West Pearl
Street and Main Street and extends approximately 800 feet along West Pearl Street to the intersection of Walnut
Street.
Proposed improvements include construction of new, wider concrete sidewalks narrowing the width of the travel
way, red brick ribbon sidewalk treatment at the top of new vertical granite curbing, and placement of new asphalt
pavement for the entire length of West Pearl Street. Additional improvements include new pavement markings,
removal and replacement of existing signs, construction of sidewalk planters and benches, new parking terminal
foundations, new street light poles, new electric circuit, new irrigation system for the new sidewalk planters,
relocation of existing fire hydrants, and removal and replacement of existing catch basins.
Project will begin once a written "Notice to Proceed" is issued.
Completion times for the project will be as follows:
Substantial Completion for the entire Contract shall be by November 13, 2026.
Final completion shall be May 21, 2027.
Liquidated damages of $1,000 for each working day will be assessed for delays beyond the established dates for
substantial completion and final completion.
The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any and all bids or
parts of bids; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications;
to award contracts or to cancel this request if in the City's best interest.
INFORMATION FOR BIDDERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,
Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that
you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process
and finalize your submission. Copies are also available on the City's website in the Purchasing section within the
Bids section.
If a Bidder chooses to submit their bid outside of Bonfire, the following are alternate options:
Paper: Submit one (1) paper copy and one digital copy on a USB drive in sealed envelope(s) or package(s) clearly
marked "IFB0148-051226". Bids must be submitted in the format provided and address the item(s) specified in
IFB0148-051226 West Pearl Street Streetscaping Page I 1 of 6

the IFB package.
Regardless of the method of submission bids must be received no later than 4:00 pm on May 12, 2026, in the
Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061. Postmarks or other
timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever delivery mechanism it chooses
as long as it remains clear that the Bidder is responsible for submissions prior to the date and time.
The time of receipt shall be considered when a bid has been officially documented by the Purchasing Department,
in accordance with its established policies, as having been received at the location designated above. The City
accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the
Bidders responsibility.
Complete specifications and related documentation are available on our website, www.nashuanh.gov, under
Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB0148-051226 and
related documents. Please note paper copies of bid documents are not available in the City's Purchasing Office.
Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on the City's
website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document IFB0148-051226)
within twenty-four (24) hours of the opening.
The timeline for this project is as follows:
Projected Timeline Date
Optional Pre-Bid Meeting Monday, April 27, 2026 at 1:00pm
Deadline for Bidder Questions Monday, May 4, 2026 at Noon
Bidder Questions Answers Posted Wednesday, May 6, 2026 at Noon
Bids Due Tuesday, May 12, 2026 at 4:00pm
An optional Pre-Bid Meeting to discuss the project is scheduled to begin promptly at the Division of Public Works,
848 West Hollis Street, Nashua, NH 03062, Veteran's Conference Room, on Monday, April 27, 2026 at 1:00pm. The
conference can also be attended by Zoom if preferred:
Join Zoom Meeting
https://us02web.zoom.us/j/81311091637?pwd=P2EiKdVHehdKT2ee6U8DDKF0Xtm7Ja.1
Meeting ID: 813 1109 1637
Passcode: 533129
One tap mobile
+19292056099,,81311091637#,,,,*533129# US (New York)
The meeting is an opportunity for the City of Nashua to overview the project and objectives, and participants to
request additional information directly from City of Nashua staff managing or participating in the project.
Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate
IFB0148-051226 West Pearl Street Streetscaping Page I 2 of 6

and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be submitted
in writing, citing the IFB title/number, Page, Section, and must be received no later than Monday, May 4, 2026 at Noon
to:
City of Nashua
229 Main Street, Room 11,
Nashua, NH 03060
purchasing@nashuanh.gov
The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will
issue an addendum to clarify or modify this IFB. Answers to Bidder submitted questions and other addenda will be
posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; (Refer to
Document IFB0148-051226) and on Bonfire no later than Wednesday, May 6, 2026 at 4:00pm.
The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to
this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or
disability in consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,
can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of such
products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item number
and description. We are also conscious of energy use and encourage Bidders to propose products that are energy
efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any binding
resulting contract, whichever is later.
Bids must be submitted in the format provided and address the items specified in this request. The City may reject
any or all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall not
result in accrual of any right, claim or cause of action by any unsuccessful bidder against The City. The City reserves
the right to waive any irregularities when the public interest will be served thereby. The City also reserves the right
to negotiate any change or amendment in any bid without soliciting further requests for bids if the action is
necessary for the best interest of The City.
The City of Nashua will reject the bid of any proposer who is presently debarred, declared ineligible or excluded by
any Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed
to perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not
in the position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its
obligations to clients, purchasers, subcontractors, material men, or employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Bidders must comply with all applicable Equal
Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the
payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in
default on said payments.
GENERAL REQUIREMENTS
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A. To be eligible for an award, a Bidder must be deemed "responsible". A responsible Bidder:
* has the ability, capacity and skill to provide the goods or services required;
* can provide the goods or services within the time frame specified;
* has a satisfactory record of integrity, reputation, judgment and experience;
* has sufficient financial resources to provide the goods or services;
* is on the NHDOT's pre-qualified Contractor's list with Road and/or Site Classifications or has
demonstrated extensive successful experience with projects of similar size and complexity within the
past five (5) years; and
* providing the Bidder has provided goods or services to the City, has developed a positive track record
with the City.
B. The Successful Bidder will be required to provide the City with certificates of insurance for coverage as listed
below and endorsements affecting coverage required by the contract within ten (10) calendar days after the City
issues the Notice of Award. The City requires thirty (30) calendar day's written notice of cancellation or material
change in coverage. The certificate and endorsements for each insurance policy must be signed by a person
authorized by the insurer and who is licensed by the State of New Hampshire. General Liability, Employer's
Liability and Auto Liability policies must name the City of Nashua as an additional insured and be reflected on the
certificate of insurance:
* General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate;
* $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-
owned and hired vehicles)
* Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000
All Bidders and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,
"Workers' Compensation".
It is the responsibility of the Successful Bidder to submit, to the City, certificates of insurance for the
Successful Bidder and all other subcontractors prior to the start of the project. It is the responsibility of the
Successful Bidder to provide the City with updated certificates of insurance for the Successful Bidder and all
subcontractors 10 days prior to the expiration of coverage. The City may, at any time, order the Successful
Bidder to stop work, suspend the contract or terminate the contract for non-compliance. All subcontractors
are subject to the same insurance requirements as the Successful Bidder.
C. The Successful Bidder will be required to post the following bonds. Cost of bond premiums to be incorporated
into the bid item costs.
* Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid price. The "bid guarantee" must
consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual
documents as may be required within the time specified.
* Payment & Performance Bond: Successful Bidder shall furnish Performance and Payment Bonds, each in
an amount at least equal to the Contract Price, as security for the faithful performance and payment of
all obligations under the Contract Documents. These Bonds shall remain in effect at least until one year
after the date when final payment becomes due, except as provided otherwise by Laws or Regulations
IFB0148-051226 West Pearl Street Streetscaping Page I 4 of 6

or by the Contract Documents. Successful Bidder shall also furnish such other Bonds as are required by
the Contract Documents. When Successful Bidder delivers the executed agreements to the City,
Successful Bidder shall also deliver to the City such Bonds as may be required to furnish.
D. The City also reserves the right to negotiate any change or amendment in any bid without soliciting further bids
if the action is necessary for the best interest of the City.
E. The City may conduct discussions with responsible Bidders prior to selection. Successful Bidders shall begin
performance upon receipt of an executed contract and a valid purchase order issued from the City.
F. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make
such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful bidder
against the City.
G. After the initial designation of a Bidder, City Staff will work with the selected Bidder to negotiate final terms and
conditions between the City and the successful Bidders prior to the Contract Award. A draft contract is attached
(Division 4).
H. The Bidder shall meet all requirements of the Americans with Disabilities Act.
I. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
J. The Bidder should understand that under the New Hampshire Right-to-Know Law, all documents submitted in
response to this request, including financial information, are considered public information and will be made
available to the public upon request, unless specifically exempted under the law.
K. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The appellant must:
a. Submit a written protest to the City's Purchasing Manager within five (5) business days
after the bid opening;
b. Describe, in the written protest, the issues to be addressed on appeal;
c. Post, with the written protest, a bond with a surety meeting the requirements of General
Condition5.02 authorized to do business in this state or submit other security in a form
approved by the City who will hold the bond or security until a determination is made on
the appeal;
d. Post the bond or other security in the amount of 25% of the total dollar value of the
appellant's bid, up to a maximum bond or other security amount of $250,000.00;
e. Not seek any type of judicial intervention until the City has rendered its final decision on
the protest.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the
appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because
of the unsuccessful appeal. The City is not liable for any costs, expenses, attorney's fees, loss of income, or
other damages sustained by the appellant in a bid appeal process.
L. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in responding to this
request. All bids become sole property of The City. This is not a contract and shall not be interpreted as such but
rather serves as an instrument through which qualifications and cost bids are solicited.
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M. Bid Document Submission List:
To be considered a complete response, the following documents must be submitted along with your bid:
A. Division 2 of the Bidding Specifications and Contract Requirements
i. Bid Form - which includes a tabulation of Subcontractors, Suppliers and other individuals and
entities required to be identified in this Bid;
ii. Schedule of Values;
iii. Bid Bond; and
iv. Construction Contractor's Qualification Statement
v. Non-Collusion Affidavit
B. Any and all addendums issued after the release of this IFB. Upon issuance, addendums can be found
on the City website or on Bonfire with the original bid documents.
Please ensure you have reviewed all documents before submitting all bids to the City
ADDITIONAL CONSIDERATIONS:
The Bidder selected shall be expected to comply with all applicable federal and state laws in performance of services.
The consideration of all bids and subsequent selection of the Successful Bidder shall be made without regard to race,
color, sex, age, handicap, religion, political affiliation or national origin. Services provided by the Successful Bidder shall
be rendered through a Standard Form of Agreement Between Owner and Contractor Contract, which has been
included in Division 4 of the Bidding Specifications and Contract Requirements.
Bidder must identify any exceptions or objections it has to the City's sample Standard Form of Agreement Between
Owner and Contractor, General Conditions, Supplementary Conditions documents. Copies are part of the Bidding
Specifications and Contract Requirements.
The City may from time to time revise the above listed documents. The City will not accept or entertain any exceptions
or objections to the above listed documents at any time after Bid submittal except and only to the extent the City
subsequently makes a material change to a substantive provision of the above listed terms and conditions.
The bid must declare that it is made without collusion with any other person or entity submitting a bid pursuant to
this IFB.
Disclosure of any potential conflict or statement that there are none to the best knowledge of the Bidder(s). Also,
Bidder(s) should state its intention to conform to the no conflict provisions of the IFB.
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard, Purchasing Manager
City of Nashua, Administrative Services Division
229 Main Street, Nashua, NH 03060
Email: purchasing@nashuanh.gov
Ph: 603-589-3332
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DIVISION 2
BID FORM
NON- COLLUSION AFFIDAVIT
SCHEDULE OF VALUES
BID BOND
CONTRACTOR'S QUALIFICATIONS