23Sc Trial Run Felling And Removal

Location:	Pennsylvania
Posted:	Jan 2, 2026
Due:	Jan 16, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	6100065113
Publication URL:	To access bid details, please log in.

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November 24, 2025

REQUEST FOR BIDS

FOREST FELLING AND TREE REMOVAL

PGC SOUTHCENTRAL REGION

Prospective Service Contractors:

The Southcentral Region of the Pennsylvania Game Commission is soliciting bids for tree felling

and tree removal on 8 acres on game lands located in Cumberland County. The “Trial Run”

project is on SGL 169. The location of the project is defined on the attached map.

Specifications are detailed in the Contract Specifications.

The per acre price shall include the cost of labor, insurance, and all miscellaneous expenses

necessary for the completion of the tasks. Prices bid shall be in dollar and cents only. Payment

will be dispersed based on the number of acres completed as per the required specifications.

The work may begin upon Assistant Regional Forester approval, submission of

performance bond, and notice to proceed. All project work must be completed by June

1, 2026. No extension of time will be awarded.

The attached Contract Specifications provides all necessary specifications, instructions, contact

information, maps, etc.

Please contact me if you have any questions.

David Aurand

Assistant Regional Forester

Cell: 717-836-6476

Email: daaurand@pa.gov

GENERAL SPECIFICATIONS

PENNSYLVANIA GAME COMMISSION

FORESTRY DIVISION

FORESTRY FELLING AND REMOVAL CONTRACT

(HAND AND/OR MECHANICAL)

SGL 169 “Trial Run”

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission, Southcentral Region Forestry Division, requires the

services of an Operator to cut and remove woody vegetation at one location containing 8

acres. Services shall include, but are not limited to, the furnishing of all materials, labor,

equipment, tools, superintendence, miscellaneous items, and performing all work necessary to

complete the project to the satisfaction of and subject to the approval of the Commission.

B. Questions regarding any technical aspects of this bid should be directed to the respective

Foresters as identified below. Questions regarding administrative aspects of this bid should be

directed to Dave Aurand, PA Game Commission Southcentral Assistant Regional Forester, at

telephone no. 717-836-6476.

II. CONTRACT TASKS:

Line Item #1, Forestry Felling and Removal:

 SGL 169, Cumberland County, Upper Mifflin Township: Felling and Removal Project

on approximately 8 acres.

o Hand or mechanically fell all unpainted tees 2” DBH and larger, except for oak,

hickory, pine, crabapple, and ailanthus. All woody material 4” diameter by 8 ft.

long or larger must be removed from the gamelands. Any and all woody

material from this project, regardless of size, must be removed from

surrounding fields.

III. SITE INSPECTION AND ASSISTANCE:

An optional site inspection tour of the location is highly encouraged and may be conducted by

contacting the Forester listed below to make an appointment or get directions to the site:

SGL 169 – Brady Williams – (717) 678-2672

The site inspection will attempt to provide prospective bidders with a perspective on conditions

common to all projects, including vegetation for control, topography, site challenges (rock, downed

logs, density of reserved trees, etc.). Bidders are strongly encouraged to visit project site on

their own prior to bidding.

IV. COMMISSION PERSONNEL - The Commission will furnish personnel to supervise and direct the

operation in the following capacities:

A. PROGRAM SUPERVISOR - The Regional Forester of the PA Game Commission Southcentral

Region is responsible for the overall operation of the vegetation control program and represents the

Commission in settling minor contractual matters.

B. FIELD CONTRACT COORDINATORS - These persons are Regional Foresters or their designee

who serve as the Commission's field liaison with the Operator and are responsible for reviewing

and approving/disapproving the operations plan and conducting quality control checks on the

equipment and performance during the operations. This person is responsible for coordinating the

activities of all people working on the contract within a region and communicating with the

Operator's project supervisor concerning any operational problems or changes in plans. He/she

also provides daily reports of the operation to the program supervisor.

V. EQUIPMENT SPECIFICATIONS:

A. Due to the specific cutting requirements of this project, this project is to be completed by hand

and/or mechanical felling / cutting only. Acceptable equipment includes chainsaws and brush saws

on weed whacker platforms. Mechanical felling may be completed by feller buncher type harvester.

The Commission reserves the right to reject any piece of equipment that in its opinion will not safely

and adequately complete the job.

VI. CONTRACT REQUIREMENTS:

 Trees and other vegetation as specified by project on the attached project list. All employees must

be able to identify species with or without leaves, through bark characteristics.

 Woody materials felled with clean cuts must have stumps that are parallel to the ground surface

and shall not exceed six (6) inches in height measured on the side next to the highest ground or the

diameter of the stump, whichever is smaller, except when in the opinion of the Field Contract

Coordinator, said height is impractical.

 Cut trees must be removed from adjoining fields, trails, roads, tail drains, streams, utility rights-of-

way, deer fence, and a minimum of 10 feet from the SGL boundary (white paint marked trees).

 The Operator shall exercise care and caution in all operations to prevent damage to all trees not

specified for treatment.

 The Contractor shall be responsible for all damage done by his employees or agents to roads,

bridges, refuge lines, culvert pipes, gates, pipelines, telegraph, telephone or power lines

crossing the designated cutting area or adjacent thereto, or damage to herbaceous openings or

any other improvements or structures thereon, or any Commission property.

 Any trash resulting from the Operator’s operations must be removed from the area and properly

disposed.

 The Operator shall not block any roads or trails in the area during performance of this contract. The

Operator shall not in any way hinder the progress of any Timber Sale Contracts in these areas.

 All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by

the Operator.

 Timber Damages – when in the opinion of Field Contract Coordinator, damage to the residual stand

becomes excessive, the Operator shall pay the Commission a fair base current value determined by

the Field Contract Coordinator per unit of volume. If this value for damage due to Operator’s

carelessness or negligence is less than $10.00 per tree, then a minimum charge of $10.00 per tree

will be made whether the tree is commercial, non-commercial, merchantable, or non-merchantable.

 The Operator is responsible for the control and collection of fluids leading from any equipment used

on the site. The Operator must have a spill containment and cleanup kit appropriate for the

equipment being used. At a minimum, the kit will contain: plugs and clamps to control hydraulic line

breaks, a container to collect leaking fluids, fluid absorbent pads and a shovel. Operating any

equipment noticeably leaking fluids is prohibited. The Operator must collect and control fluids

leaking from any equipment and dispose of properly.

VII. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of

contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to

protect the Commonwealth and the contractor from claims arising out of the performance of the contract.

The amount of bodily injury insurance shall not be less than $300,000.00 for injury to or death of persons

per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per

occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement

of work under this contract, the contractor must provide the Commonwealth with current Certificates of

Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall

not be canceled or changed until at least thirty (30) days prior written notice has been given to the

Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Operator(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the

Operator’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to

inspect the original insurance policies.

VIII. HOLD HARMLESS:

A. The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth

from and against damages to property or injuries (including death) to any persons and other losses,

damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in

connection with the work performed by the contractor.

IX. BIDDING

A. RECEIVING AND OPENING BIDS

The bid shall be awarded on a line item basis. This bid will be awarded as one line item. The per acre

price shall include the cost of labor, insurance, and all miscellaneous expenses necessary for the

completion of the tasks. Prices bid shall be in dollar and cents only. Payment will be dispersed based

on the number of acres completed as per the required specifications. Service Bid on the felling project

should include the Unit Price ($/Acre). Payment will be by Unit (acre) completed to the specifications

of Attachment 1.

Bid will be awarded on the lowest price per acre by line item.

The unit price (acre) shall include all labor, equipment, tools, insurance and all items necessary for the

completion of the project.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717)

346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an

existing vendor, to change a name or remit to address. This is a Dept of General services (DGS) website

so you need to contact them directly if you have any problems with the website.

B. BID RESULTS

Quantities herein are only estimates and may increase or decrease dependent upon the needs of the

Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any or all bids and award contracts as it determines to be

in the best interest of the Commission.

X. PERFORMANCE SECURITY:

A. As further guarantee of faithful performance of the conditions set forth in this contract, the Contractor

hereby agrees to furnish the Commission with Cashier’s or Certified Check in the sum of $5,000.00.

ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A MINIMUM OF ONE YEAR BEYOND

THE EXPIRATION DATE OF THE CONTRACT.

B. Performance Security is due no later than 12 days after written notice of the bid award. Time is of the

essence with regard to the provision of Performance Security. At the option of the PGC, failure to provide

an acceptable Surety within 12 days will result in cancellation of the contract and the PGC may declare

the bidder ineligible on future projects.

C. It is further agreed that any performance bond guarantees the complete and faithful performance of this

contract and full compliance with the conditions set forth herein, particularly as to construction repairs,

restorations or other conditions to be performed and the Principal and Surety shall in no way be released

or either of them, their executors, administrators, successors or assigns from their liability hereunder,

notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be

performed, and extension or forbearance hereof being hereby waived.

D. Failure to comply with any of the conditions of the contract herein mentioned shall result in cancellation

of the agreement and forfeiture of the performance bond to cover damages sustained by the Commission.

The Commission may declare the Contractor ineligible to bid on future contracts.

XI. OPERATOR REFERENCES:

After the bid opening and prior to awarding of the contract, the Commission has the right to request 3

references (names, addresses, and telephone numbers) of similar work performed by the Operator

within the previous two (2) years as proof of qualifications to perform the work involved in this

contract. Similar work is defined here as proof that the bidder has successfully completed at least

150 acres of machine and/or hand cut mowing in a forested environment in a single calendar year.

XII. CONTRACT TERM:

The Contract shall commence upon execution of PO, receipt of the performance bond and continue

until June 1, 2026. No contract extensions will be approved. Forfeiture of the performance bond may

occur if contract is not completed by June 1, 2026.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Department Information
Department/Agency:	Pennsylvania Game Commission	Delivery Location:	Sgl 169
County:	Cumberland	Duration:	Upon Award through 6/01/26

Contact Information
First Name:	Derek	Last Name:	Deibler
Phone Number: (XXX-XXX-XXXX)	717-787-6594	Email:	dedeibler@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	01/02/26
Solicitation Due Date:	01/16/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	01/16/26	Solicitation Opening Time:	2:00 PM
Opening Location:	Electronically Contracts And Procurement
No. of Addendums:	0

Amended Date:	01/02/26