Mulch, Hardwood and Pine Needle

Location:	North Carolina
Posted:	May 7, 2026
Due:	May 21, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	87 - Agricultural Supplies
Solicitation No:	63-DMP1177978
Publication URL:	To access bid details, please log in.

Solicitation Number:	63-DMP1177978
Project Title:	Mulch, Hardwood and Pine Needle
Description:	Hardwood and Pine Needle Mulch, Blanket Order
Opening Date:	5/21/2026 5:00 PM
Posted Date:	5/8/2026
Status:	Open
Department:	NORTH CAROLINA STATE UNIVERSITY


Solicitation Number * 63-DMP1177978	Department NORTH CAROLINA STATE UNIVERSITY	Status Reason Open
Opening Date 2026-05-21T17:00:00.0000000	Posted Date * 2026-05-07T20:15:32.0000000Z	Primary Commodity Code Landscape architecture materials
Mandatory Conference/Site Visit — —	Special Instructions Questions Due Date & Time: 5/14/2026, 12:00 PM; County, Wake	Solicitation Type * Select RFP IFB RFI
Owner Jessica Bowley
Description Hardwood and Pine Needle Mulch, Blanket Order
Description Hardwood and Pine Needle Mulch, Blanket Order

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Raleigh, North Carolina

Request for Quotation (RFQ)

#63-DMP1177978 - Mulch, Hardwood and Pine Needle

For internal administrative processing, including tabulation of bids for posting to Bonfire

and the State of North Carolina Electronic Vendor Portal (eVP), please provide your

company’s Federal Employer Identification Number or alternate identification number

(e.g. Social Security Number). We HIGHLY recommend you register in order to see bid

tabulations and award results. Pursuant to G.S. 132-1.10(b) this identification number

shall not be released to the public. This page will be removed and shredded, or

otherwise kept confidential, before the procurement file is available for public inspection.

THIS PAGE IS TO BE COMPLETED AND INCLUDED

WITH YOUR BID. FAILURE TO DO SO MAY SUBJECT

YOUR BID TO REJECTION.

Federal ID Number or Social Security

Number:

SUPPLIER NAME:

DATE:

PROCUREMENT & BUSINESS SERVICES

Mailing Address (USPS only): Campus Box 7212 Raleigh,

NC 27695-7212

Shipping Address: Admin. I, 2721 Sullivan Drive, Suite 1100,

Raleigh, NC 27607

Phone (919) 515-2171

May 7, 2026

REQUIRED SUPPLIER INFORMATION:

Supplier Name & Address:

REQUEST FOR QUOTATION

(This is not an order)

Authorized Rep's Name:

Quote # DMP1177978

Questions Due Date & Time:

05/14/2026 12:00 PM

Due Date & Time:

05/21/2026 5:00 PM

Buyer Contact Information:

Dianne Coxson

dmpantel@ncsu.edu, (919) 513-4335

Requisition #: 0001177978

Using Department:

Facilities - Landscape Maintenance & Operations

FOB: DESTINATION - FREIGHT PREPAID

(unless otherwise indicated on RFQ)

Title:

Email:

Phone #:

Authorized Representative Signature:

Type of Organization:

Individual

Partnership

Corporation

Other:

Indicate if other than Large Business:

Disabled

Minority

Small

Women-Owned

ATTACHMENTS AND COMMENTS:

By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:

https://procurement.ofa.ncsu.edu/supplier-center/doing-business-with-nc-state/

General Terms & Conditions

RentalTerms & Conditions

General Terms & Conditions w/ Software

Lease/Purchase Terms & Conditions

General Terms & Conditions with EO50

Charter Bus Terms & Conditions

Software Terms & Conditions

Service Terms & Conditions

Software as a Service Terms & Conditions

Other:

You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:

https://ncsu.bonfirehub.com/opportunities/235491

QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.

NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.

DEBARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State

agency.

RFQ #63-DMP1177978

Mulch, Hardwood and Pine Needle

Deadline for Questions is 12:00 pm, 5/14/2026

All Questions must be submitted in writing, by

Email to dmpantel@ncsu.edu

NO PHONE CALLS ACCEPTED.

Communication with the end user while the bid is in process is strictly prohibited.

PROJECT TITLE/DESCRIPTION: Hardwood and Pine Needle Mulch, Blanket Order

PAGE 2 OF 4

Item Description

Quantity

Unit

Unit Cost Extended Cost

Triple-shredded hardwood mulch, per attached

1 specifications.

Triple-shredded hardwood mulch, per attached

2 specifications.

20 CUBIC YARDS

60 CUBIC YARDS

Triple-shredded hardwood mulch, per attached

3 specifications.

100 CUBIC YARDS

Long leaf pine straw, bales, per attached

4 specifications

EACH

Long leaf pine straw, bales, per attached

5 specifications

100

EACH

Long leaf pine straw, bales, per attached

6 specifications

1000

EACH

NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt # 400021.

An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the

quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote

closing date. Addenda are posted at https://evp.nc.gov/.

SPECIFICATIONS:

YES

Triple-shredded hardwood mulch, randomly sized, well-composted (aged)

wood fibers.

Average size 2 to 3 inches in length, no more than 10 to 20 percent of fine

pieces.

3 Must be 95% free of wood media, tree roots, trash and weed seeds.

4 No miscellaneous material, debris or waste material.

5 No dyes.

Vendor must be able to deliver in tractor trailer loads and dump truck loads, as

requested by NC State at time of each order.

7 Freight and all other charges must be included in unit price.

8 Pine needles have fresh coloration and are baled longleaf pine.

QUOTE #:63-DMP1177978 VENDOR:

PAGE: 3 OF 4

Deadline for Questions is 12 noon 5/14/2026.

All Questions must be submitted in writing, by

Email – dmpantel@ncsu.edu

NO PHONE CALLS ACCEPTED.

The purpose of this bid is to secure firm pricing for hardwood mulch and pine needle mulch and to create a

blanket purchase order, or orders, for mulch to be purchased as needed, during the contract period. Blanket

order(s) awards will cover 1-year time period with the option to renew for four additional 1-year periods. Firm

pricing is to be quoted for the first year. Freight and any other miscellaneous charges must be

included in item prices. QUANTITIES TO BE ORDERED ARE UNKNOWN. NO QUANTITIES OR DOLLAR

AMOUNTS ARE GUARANTEED.

This contract will be for a minimum order amount of $50 for any single order. NC State University is

authorized to purchase from best available sources on orders less than this minimum order amount. Vendor

agrees: Yes ☐ No ☐

Transportation charges must be FOB Destination. Vendor agrees: Yes ☐ No ☐

Price increase requests for 2nd – 5th contract periods must be submitted in writing to NC State University

Purchasing at least thirty (30) days prior to the requested effective date. No more than 3% or current CPI will

be considered annually. Vendor agrees: Yes ☐ No ☐

NC State University will place order(s) as needed by fax or phone for delivery within 1-2 business days.

Samples may be required before delivery and NC State University reserves the right to cancel an order or

refuse a delivery of product that does not meet the specifications. Delivery will be to various designated job

sites at NC State University, Raleigh, NC between the hours of 7:30 am and 3:30 pm, Monday - Friday. No

Saturday deliveries. Vendor agrees: Yes ☐ No ☐

State preferred method of order placement (phone or fax) and contact number:

_________________________ / __________________________

Bidders must have commercial insurance in an amount equal to or exceeding University requirements (see

General Contract Terms and Conditions contained herein) and must provide a current insurance certificate

with this quotation. Certificate is included Yes☐ No ☐

NC State University reserves the right to award to multiple vendors.

In addition, the University reserves the right to cancel any resulting contracts and re-issue the

RFQ at its sole option, particularly when insufficient competition results from this bid.

The University also reserves the right to add vendors during the term of any resulting contract when it

deems there to be an insufficient number of qualified vendors to obtain competitive pricing. Any

vendor added during the contract term will be subject to the same terms and conditions contained

herein and shall complete all necessary documentation required in this RFQ.

QUOTE #:63-DMP1177978 VENDOR:

PAGE: 4 of 4

An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the

quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the

quote closing date. Addenda are posted at https://evp.nc.gov/.

Notice to Bidders: NC State University Request for Quotes and their awards are not subject to the

North Carolina E-procurement process.

Item(s) offered in response to the Request for Quote contain recycled content Yes

Note: If applicable, please indicate recycle content of each item _________________________.

NOTE: NC State University is exempt from sales and/or use taxes on qualifying purchases.

Tax exempt # 400021.

Length and type of warranty _____________________________________________________

DEPARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge

and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declined

ineligible or voluntary excluded from covered transactions by any Federal or State agency.

SAMPLE REQUIRED:

A sample must be submitted to be received by NC State University on or before the quote due date of

5/21/2026. Sample must be representative of future deliveries. Sample should be in an approximately quart-

sized sealed container, labeled with vendor's name and the quote #63-DMP1177978.

Vendor has submitted samples: Yes ☐ No ☐

Samples can be mailed or delivered to:

NC STATE UNIVERSITY - Procurement Services Department

Mailing Address (US Postal only): Campus Box 7212, Raleigh, NC 27695-7212

Physical Address: Admin. I, 2721 Sullivan Drive, Suite 1100, Raleigh, NC 27607

Failure to provide all samples as required will be cause for rejection of your quotation.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Mulch, Hardwood and Pine Needle

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