Request for Proposals (RFP) for San Miguel County
Boiler Replacement – Down Valley Park
Request for proposal issued: May 7, 2026
Responses due: June 4, 2026
333 W. Colorado Avenue
P.O. Box 1170
Telluride, CO 81435
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1. Request for Proposal
Perform direct replacement of existing wall-hung Munchkin boiler at the County’s Down Valley
Park, located at 22855 Highway 145, Placerville, CO 81430.
2. Background
A recent inspection found that the County’s Down Valley Park (DVP) boiler was not functional
due to apparent misfire caused by an internally clogged heat exchanger which caused a small
explosion inside the burner chamber. This has caused the heat exchanger cover plate to lose its
air-tight seal also resulting in the boiler’s inability to maintain a flame upon ignition sequence.
The heat exchanger cannot be replaced or rebuilt because this model of Munchkin boiler has
been discontinued and repair parts are no longer available. This boiler was serviced in October
2025 and the fire shield inside the heat exchanger had been significantly damaged and replaced
due to imminent heat exchanger failure. Due to the inability to repair the boiler, it is
recommended the boiler be replaced to resume the heating system operation in the County’s
DVP restrooms.
3. Scope of Work and Deliverables
Directly replace the existing wall-hung Munchkin boiler with one Lochinvar Knight
WHB085L-101 85,000 BTU propane condensing boiler. Install a natural gas to propane
conversion kit, if required. Replace the Taco 007 cast iron circulator pump. Replace one
automatic air vent, replace 2.5 gallon expansion tank, and provide all necessary piping and
fittings to connect to the existing single zone system. Inject 30% glycol into the system.
Remove the old boiler and all associated parts. Clean and test the system. Provide one year
warranty on all labor and materials. Here is a link to the recommended replacement boiler -
https://www.lochinvar.com/en_CA/products/fire-tube-wall-mount-boiler-pg-heat-exchanger-
knight/whb085l-101/100306146.html
4. Proposed Schedule
See Milestone Proposed Dates below.
5. Milestone Proposed Dates
• RFP Issued Thursday, May 7, 2026
• Proposal Due Thursday, June 4, 2026 by 5:00 P.M. Mountain Time
• Contract Award – As soon as the contractor is selected
• Project Kickoff – As soon as the contract is signed
• Project completion – No later than Friday, September 4, 2026.
All dates are subject to change at the discretion of the County.
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6. Inquiries
Inquiries or questions on the contents and requirements of the RFP will be accepted in written
electronic form only. Inquiries can be emailed to the attention of: Janet Kask to
janetk@sanmiguelcountyco.gov using the subject line “DVP Boiler Replacement”.
Substantive requests for information received may be responded to in writing by the County in
the form of an addendum to this RFP and sent to all recipients of the RFP.
7. Proposal Requirements
A mandatory site visit is required for contractors to familiarize themselves with the
County’s boiler system. Please contact Rich Hamilton, Parks Supervisor, to schedule (cell
970-729-1829).
“Proposals must include clear descriptions of the contractor’s capabilities to perform the
requirements of the RFP, including the following:
1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide the
scope of services requested. Please describe the company, including: name, address,
number of years in business, and primary contact. This letter must be signed by an officer
who is authorized to bind the Consultant and state that the proposal is binding for 90 days
from the submission deadline for proposals.
2. Staff Experience. Include a brief description of each key staff member assigned to a
typical project. Identify any sub-consultants proposed to serve on the project as well.
3. Sample Projects. Include up to three (3) sample projects, including tasks and
deliverables provided to the owner that are similar to what the County seeks. Include a
brief description of the project, owner contact information, and project cost.
4. Exceptions. Please include a statement regarding exceptions. If no exceptions are
included, the County expects the Consultant will be able to sign the County’s contract
and provide the required insurance and indemnification.
5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope
of Work and Deliverables, including each of the tasks outlined in the scope of work and
the total number of hours expected. Also, provide a menu of pricing for scenarios and
strategies.
6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s
representative who is empowered with signatory authority for the company. The form
may be accompanied by a Corporate Resolution.”
8. Proposal Submission
The proposals must be submitted by Thursday, June 4, 2026 at 5:00 P.M. Mountain Time. Late
proposals will not be accepted. It is the Consultant’s responsibility to see that the Proposal is
received at the proper time. The County is not responsible for delayed deliveries due to
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connectivity problems. The time the proposal is logged as received in the County’s email system
shall determine the official time received. Please submit an electronic copy of the proposal to the
attention of: Janet Kask at janetk@sanmiguelcountyco.gov with subject heading “RFP Response
for DVP Boiler Replacement”.
9. Agreement for Services
The contractor shall review and execute the Independent Contractor Agreement contract prior to
beginning work. Upon award, this contract will define the project, the term and services to be
performed. This is a legal-binding document between the contractor and San Miguel County. A
draft Independent Contractor Agreement is attached for your review.
10. Selection Procedure and Evaluation Criteria
“The County will have a Selection Committee for the evaluation and ranking of proposals. The
County may conduct interviews if determined necessary after review of the proposals. The top
three (3) ranked companies based upon the proposals (and interviews if held) will be given the
opportunity to execute a professional services agreement with the County. If an agreement
regarding scope and fee is not reached within a reasonable period, the County may pursue
negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be
evaluated and rated based on the factors listed below.”
11. Evaluation Criteria and Max Points
1. Company qualifications and capacity 20 points
2. Qualification and experience of key personnel 20 points
3. Availability of the contractor to complete the project on time or before the deadline 20
points
4. Cost, approach and scheduling of the tasks required 30 points”
12. Bidding Documents
RFP packages may be obtained by accessing the details on the San Miguel County website
https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & Open
Space Department (see details below).
13. San Miguel County Contact Information
Please contact for any questions:
Janet Kask, Director, Parks & Open Space Department
San Miguel County
333 West Colorado Avenue, 3rd Floor
Telluride, CO 81435
Office phone: (970)369-5469
janetk@sanmiguelcountyco.gov
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
