IFB 2026-074 Sodium Aluminate 38%

Location:	North Carolina
Posted:	May 7, 2026
Due:	Jun 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	377-IFB 2026-074
Publication URL:	To access bid details, please log in.

Solicitation Number:	377-IFB 2026-074
Project Title:	IFB 2026-074 Sodium Aluminate 38%
Description:	Union County, North Carolina, through the Union County Water Department, is soliciting bids from qualified companies for specified water treatment chemicals as described in this solicitation.
Opening Date:	6/9/2026 2:00 PM
Posted Date:	5/7/2026
Status:	Open
Department:	COUNTY OF UNION


Solicitation Number * 377-IFB 2026-074	Department COUNTY OF UNION	Status Reason Open
Opening Date 2026-06-09T14:00:00.0000000	Posted Date * 2026-05-07T13:46:35.0000000Z	Primary Commodity Code Water and wastewater treatment supply and disposal
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Juan Rodriguez-Cruz
Description Union County, North Carolina, through the Union County Water Department, is soliciting bids from qualified companies for specified water treatment chemicals as described in this solicitation.

Attachment Preview

Invitation for Bid No. 2026-074

Sodium Aluminate 38%

Due Date:

June 9, 2026

Time:

2:00 PM Local Time

Submittal Location: Procurement Department

610 Patton Ave,

Monroe, NC 28110

Procurement Contact:

Juan Rodriguez-Cruz

Procurement Specialist

704.283.3519

Juan.Rodriguez-Cruz@unioncountync.gov

1 Contents

2 Notice of Advertisement................................................................................................................ 5

3 Bid Submission .............................................................................................................................. 6

BID SUBMISSION DEADLINE ................................................................................................................................... 6

BID DELIVERY REQUIREMENTS .............................................................................................................................. 6

BID QUESTIONS ...................................................................................................................................................... 7

BID ADDENDUM ..................................................................................................................................................... 7

4 Instructions .................................................................................................................................... 7

COMMUNICATIONS................................................................................................................................................. 7

IFB MODIFICATIONS ................................................................................................................................................ 7

BIDDERS ACKNOWLEDMENT.................................................................................................................................. 7

DUPLICATE BIDS .................................................................................................................................................... 7

BID SIGNATURES .................................................................................................................................................... 8

SUBCONTRACTORS (IF APPLICABLE) ....................................................................................................................... 8

BIDDERS RESPONSIBILITIES.................................................................................................................................... 8

5 Purpose........................................................................................................................................... 9

INTRODUCTION....................................................................................................................................................... 9

COUNTY.................................................................................................................................................................. 9

6 Project scope .................................................................................................................................. 9

7 specifications .................................................................................................................................. 9

INTRODUCTION ....................................................................................................................................................... 9

DEVIATIONS.......................................................................................................................................................... 10

DELIVERY & CHARGES.......................................................................................................................................... 10

QUANTITIES .......................................................................................................................................................... 10

PACKAGING .......................................................................................................................................................... 10

PURITY ................................................................................................................................................................. 10

LABELING OF HAZARDOUS MATERIALS ................................................................................................................. 10

DELIVERIES........................................................................................................................................................... 11

DELIVERY LOCATION ............................................................................................................................................ 11

SPILL PREVENTION ................................................................................................................................................ 11

CHEMICAL SPECIFICATION - SODIUM ALUMINATE ................................................................................... 12

8 bid submission and award .......................................................................................................... 12

BID INFORMATION................................................................................................................................................ 12

EVALUATION OF BIDS............................................................................................................................................ 13

AWARD PROCEDURES ........................................................................................................................................... 13

AWARD................................................................................................................................................................. 13

PRICING ................................................................................................................................................................ 13

PRICE ESCALATION ............................................................................................................................................... 14

8.6.1 Bid prices will be firm for a minimum of six (6) months from the first day of the contract

period. 14

8.6.2 Union County may consider price escalation after six (6) months of the initial term.

Justification for a price escalation will have to be based on the Producer Price Index by Industry:

Chemical Manufacturing......................................................................................................................................... 14

8.6.3 During the contract period, the offeror agrees to give the County the benefit of any general

market price reduction up to the time of delivery. .............................................................................................. 14

8.6.4 The supplier will give the Union County Water Department representative a minimum of sixty

(60) days advance notice of any proposed escalation and copy the Union County Procurement

Department representative stating the escalated price, the proposed effective date for that escalated

price, and include backup documentation as to the nature of the increase. Requests shall be submitted to

the email addresses listed below, together with all necessary written documentation sufficient to

Union County, North Carolina

IFB 2026-074 Sodium Aluminate 38%

demonstrate that the increase is necessary based on a legitimate increase in the cost of the Material. The

request must state and fully justify the proposed price increase per unit over the price originally

proposed. The Union County Water Department representative will notify vendor of price increase

acceptance or denial. ............................................................................................................................................... 14

8.6.5 Price increases shall only be allowed when justified in the County’s sole discretion based on

legitimate, bona fide increases in the cost of the material. The County’s approval of requested price

increases will not be unreasonably withheld, provided that the price increase presented is no more than

the most current Producer Price Index by Industry: Chemical Manufacturing. The company shall

provide documentation substantiating that the requested increase is unavoidable and could not be

mitigated. No adjustment shall be made to compensate the company for inefficiency in operation,

increase in labor and transportation costs, or for additional profit. Price increases shall not exceed the

percentage change in the referenced Producer Price Index. ............................................................................ 14

8.6.6 No proposed price increase shall be valid unless accepted by the County in writing, in the form

of an amendment that memorializes a renewal agreed to by the County and company. .............................. 14

8.6.7 If the County approves a price increase pursuant to this section and the market factors

justifying the increase shift so that the increase is no longer justified, the County shall have the right to

terminate the price increase and revert back to the prices that were in effect immediately prior to the

increase. The company shall notify the County in writing if the market factors on which the County

granted the increase change such that the County’s reasons for granting the increase no longer apply . 14

8.6.8 If the company's unit prices for any products should decrease, the company shall provide the affected

products at the lower discounted price. The company shall provide the County with prompt written notice of all

decreases in unit prices ................................................................................................................................................ 15

BID FORMAT ........................................................................................................................................................ 15

TERMS OF SUBMISSION......................................................................................................................................... 15

APPLICATION OF NORTH CAROLINA GENERAL STATUTES.................................................................................... 16

UNIT PRICES TO PREVAIL....................................................................................................................................... 16

9 General Conditions and Requirements ..................................................................................... 16

MINIMUM REQUIREMENTS FOR BIDDERS ............................................................................................................. 16

TERMS AND CONDITIONS...................................................................................................................................... 16

CONTRACT TERM .................................................................................................................................................. 16

IFB EXPENSES...................................................................................................................................................... 16

CERTIFICATION .................................................................................................................................................... 17

FINANCIAL INFORMATION .................................................................................................................................... 17

CONTRACTUAL OBLIGATIONS .............................................................................................................................. 17

COMPLIANCE WITH LAWS .................................................................................................................................... 17

SUB-CONTRACTOR/PARTNER DISCLOSURE .......................................................................................................... 17

MODIFICATION OR WITHDRAWAL OF BID ............................................................................................................ 18

RIGHT OF CANCELLATION ........................................................................................................................... 18

VENDOR DECLARATION............................................................................................................................... 18

CONTRACT COMMENCEMENT .............................................................................................................................. 18

DISPUTES.............................................................................................................................................................. 18

EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 18

MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 18

LICENSES.............................................................................................................................................................. 19

E-VERIFY ............................................................................................................................................................. 19

DRUG-FREE WORKPLACE .................................................................................................................................... 19

INSURANCE .......................................................................................................................................................... 20

INDEMNIFICATION ................................................................................................................................................ 22

10 Appendix A –Price Form ............................................................................................................ 23

11 Appendix B – Bid Submission Form.......................................................................................... 24

12 Appendix C – Addendum and Anti-Collusion Form................................................................ 25

13 Appendix D – Vendor Payment Letter ...................................................................................... 26

14 Appendix E – Template agreement............................................................................................ 27

Union County, North Carolina

IFB 2026-074 Sodium Aluminate 38%

---Intentially Left Blank---

Union County, North Carolina

IFB 2026-074 Sodium Aluminate 38%

2 NOTICE OF ADVERTISEMENT

Union County, North Carolina

IFB No. 2026-074

Sodium Aluminate 38%

Sealed bids for the specified water treatment chemicals will be received by mail or hand delivery

to Union County’s Procurement Department until 2:00 PM (local time) on June 9, 2026, at 610

Patton Avenue, Monroe, NC 28110 at which time the Bids will be publicly opened and read. Late

bids will not be accepted.

If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be

enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED

– 2026-074” and shall be addressed to Union County Procurement Department, Juan Rodriguez-

Cruz, 610 Patton Avenue, Monroe, NC 28110.

Bids will be received for a single prime contract.

Union County, North Carolina, through the Union County Water Department, is soliciting

bids from qualified companies for specified water treatment chemicals as described in this

solicitation.

Prospective Bidders may examine the Bidding Documents by downloading from the website(s)

listed below.

1. Download the Bid Documents from the Union County Website www.unioncountync.gov

(Procurement Page, Current Bids).

2. Download the Bid Documents from the State of North Carolina IPS Web-Site

www.ips.state.nc.us (Bid by Departments, search County of Union).

All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to

the Procurement contact person listed on the cover page (Juan.Rodriguez-

Cruz@unioncountync.gov). Deadline for questions is May 26, 2026, at 5:00 PM local time.

Bidders are required to comply with the non-collusion requirements set forth in the Bidding Documents.

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and

Small Businesses.

The County reserves the right to reject any and/or all bids, including, without limitation,

nonconforming, nonresponsive, unbalanced, or conditional bids. The County also

reserves the right to waive informalities and request clarification as needed.

Union County, North Carolina

IFB 2026-074 Sodium Aluminate 38%

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

IFB 2026-074 Sodium Aluminate 38%

Attachment Preview

See also