Request for Proposals
Water Damage Assessment and Remediation Services
City of Abilene, Kansas
Submission Deadline:
The City of Abilene, Kansas, will receive sealed proposals until 4:00 p.m., Tuesday, July 7, 2026, at
the Office of the City Clerk. Sealed proposals must be mailed or delivered to 419 N Broadway,
Abilene, Kansas, 67410, and received no later than the submission deadline.
Submissions by email will not be accepted.
Project Overview:
The City of Abilene is requesting proposals from qualified contractors to inspect, evaluate, and provide a
complete proposal for water damage remediation within the basement of the Abilene Public Library.
Due to the nature of the damage and the City's need to complete the project in a timely manner, the City
has not prepared a detailed scope of work. Instead, proposers are expected to rely on their professional
expertise in evaluating the site and developing their recommended approach. Differences in proposed
scope among respondents are anticipated and will be considered as part of the evaluation process.
The City's intent is to select the proposal that provides the best overall solution to address the damage
and restore the affected areas.
The City reserves the right to award the contract to the proposer whose submission is determined to be
the most advantageous to the City, considering the published evaluation criteria.
Mandatory Site Visit:
A mandatory site visit is required before submitting a proposal.
Each proposer shall inspect the affected areas and independently determine the work necessary to
properly remediate the water damage.
Only firms that complete the required site visit will be eligible to submit a proposal.
Site visits shall be coordinated with:
Brenden Alvarez
Facility Maintenance Specialist
785-200-0516
brenden@abilenecityhall.com
419 N Broadway
Abilene, KS 67410
Proposal Requirements:
To assist the City in evaluating proposals, each proposer shall organize its submission using the
following sections.
Proposal Section
Proposal Content
Proposed Cost
The City requests that costs be itemized by section to the greatest extent practicable. If a cost
applies to multiple sections, the proposer may combine related items and note the sections
included.
If a section is not applicable to the proposed scope of work, indicate “N/A” in the proposed cost
column.
1. Water Extraction
Describe the proposed methods,
$
and Drying
equipment, and drying process.
2. Materials for
Identify all materials recommended for
$
Removal
removal and explain why.
3. Cleaning and
Describe cleaning and disinfecting
$
Sanitizing
procedures.
4. Moisture
Explain how moisture levels will be
$
Verification and
verified.
Testing
5. Mold Prevention or
Describe recommended mold prevention
$
Remediation
or remediation measures.
6. Project Schedule
Provide estimated start and completion
dates.
7. Assumptions and
Identify any assumptions or exclusions
Exclusions
affecting the proposal.
8. Total Proposed Cost
$
9. References
Provide at least three references for similar water damage
remediation or restoration projects completed within the
past five years. Include the project owner, contact person,
telephone number, and a brief description of the work
performed.
Optional Services
10. Restoration Work
Identify any restoration work
$
recommended following remediation.
11. Additional
Describe any additional optional work
$
Recommendations
outside of the primary recommended
scope of work.
12. Total of Proposed Optional Services
$
Evaluation Criteria
The City reserves the right to award the contract to the proposer whose submission is determined
to be the most advantageous to the City, considering the published evaluation criteria.
Evaluation Criteria
Proposed scope of work
Contractor qualifications and experience
Project Schedule
Cost
References and completeness of proposal
Weight
35%
20%
15%
20%
10%
Disclaimers:
The City reserves the right to discuss proposed scopes of work with proposers after proposals are
received, to negotiate final project details with the selected contractor, to reject any or all
proposals, and to waive informalities when determined to be in the best interest of the City.
The City recognizes that professional opinions regarding the appropriate scope of work may vary.
Differences in proposed methods and recommendations will be considered during the evaluation
process and are not grounds for disqualification.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
