AE Building Renovation

STATE OF NORTH CAROLINA
Randolph Community College
Request for Proposal #: 072126
AE Building Renovation for Design Programs
Date of Issue: July 21th, 2026
Proposal Opening Date: August 13th
2026, At 10:00 AM ET
Direct all inquiries concerning this RFP to:
David Richardson
Director of Facilities Operations
Email:
dlrichardson486@randolph.edu

STATE OF NORTH CAROLINA
Request for Proposal #
072126
_ _
For internal State agency processing, including tabulation of proposals in the Interactive Purchasing System (IPS),
please provide your company's Federal Employer Identification Number or alternate identification number (e.g. Social
Security Number). Pursuant to North Carolina General Statute 132-1.10(b) this identification number shall not be
released to the public. This page will be removed and shredded, or otherwise kept confidential, before the
procurement file is made available for public inspection.
This page is to be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
_ _
Federal ID Number or Social Security Number
Vendor Name

RFP Number: 072126 Vendor:
STATE OF NORTH CAROLINA
Randolph Community College
Refer ALL Inquiries regarding this RFP to: Request for Proposal #072126
David Richardson
Proposals will be publicly opened:08/13/26
629 Industrial Park Ave
Contract Type: Construction
Asheboro, NC 27205
336-318-4475 Commodity No. and Description: 721211
dlrichardson486@randolph.edu
Using Agency: Randolph Community College
Requisition No.: N/A
EXECUTION
In compliance with this Request for Proposals, and subject to all the conditions herein, the undersigned Vendor offers and agrees
to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without
collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of
any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.
143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore
by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by
any Federal or State department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of
its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of
the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify
the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit
the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public
Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from
anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this response to
the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such
gift has been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.
Late proposals cannot be accepted.
VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #10):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: days. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of the Randolph
Community College shall affix his/her signature hereto and this document and all provisions of this Request For Proposal
along with the Vendor proposal response and the written results of any negotiations shall then constitute the written
FOR STATE USE ONLY: Offer accepted and Contract awarded this _ day of , 20 , as indicated on
the attached certification, by _ .
(Authorized Representative of Randolph
Community College)
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RFP Number: 072126 Vendor:
agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
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RFP Number: 072126 Vendor:
Table of Contents
1.0 PURPOSE AND BACKGROUND ................................................................................. 4
2.0 GENERAL INFORMATION .......................................................................................... 4
2.1 REQUEST FOR PROPOSAL DOCUMENT .................................................................. 4
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS .....................4
2.3 RFP SCHEDULE ..........................................................................................................5
2.4 MANDATORY/URGED AND CAUTIONED SITE VISIT or PRE-PROPOSAL CONFERENCE 5
2.5 PROPOSAL QUESTIONS ............................................................................................6
2.6 PROPOSAL SUBMITTAL .............................................................................................7
2.7 PROPOSAL CONTENTS ..............................................................................................8
2.8 ALTERNATE PROPOSALS ..........................................................................................8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ............................9
3.1 METHOD OF AWARD ..................................................................................................9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION10
3.3 PROPOSAL EVALUATION PROCESS ...................................................................... 10
3.4 EVALUATION CRITERIA ............................................................................................ 12
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ................................................... 12
3.6 INTERPRETATION OF TERMS AND PHRASES ....................................................... 12
4.0 REQUIREMENTS....................................................................................................... 13
4.1 CONTRACT TERM ..................................................................................................... 13
4.2 PRICING ..................................................................................................................... 13
4.3 INVOICES .................................................................................................................. 13
4.4 PAYMENT TERMS ..................................................................................................... 14
4.5 FINANCIAL STABILITY .............................................................................................. 14
4.6 VENDOR EXPERIENCE............................................................................................. 14
4.7 REFERENCES ........................................................................................................... 15
4.8 BACKGROUND CHECKS .......................................................................................... 15
4.9 PERSONNEL.............................................................................................................. 16
4.10 VENDOR'S REPRESENTATIONS ............................................................................. 16
5.0 SCOPE OF WORK ..................................................................................................... 16
5.1 GENERAL .................................................................................................................. 17
5.2 OBJECTIVES ............................................................................................................. 17
5.3 TASKS ........................................................................................................................ 17
5.4 PROJECT ORGANIZATION ....................................................................................... 17
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RFP Number: 072126 Vendor:
5.5 TECHNICAL APPROACH........................................................................................... 17
5.6 ACCEPTANCE OF WORK ......................................................................................... 17
5.7 LIQUIDATED DAMAGES............................................................................................ 18
5.8 WARRANTIES ............................................................................................................ 18
5.9 CERTIFICATION AND SAFETY LABELS ................................................................... 18
5.10 QUESTIONS TO VENDOR ......................................................................................... 19
5.11 TRANSITION ASSISTANCE ....................................................................................... 19
6.0 CONTRACT ADMINISTRATION ................................................................................ 19
6.1 PROJECT MANAGER AND CUSTOMER SERVICE .................................................. 19
6.2 POST AWARD MANAGEMENT REVIEW MEETINGS ............................................... 19
6.3 CONTINUOUS IMPROVEMENT ................................................................................ 19
6.4 PERIODIC [WEEKLY, MONTHLY] STATUS REPORTS............................................. 19
6.5 DISPUTE RESOLUTION ............................................................................................ 20
6.6 CONTRACT CHANGES ............................................................................................. 20
ATTACHMENT A: INSTRUCTIONS TO VENDORS ............................................................. 21
ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS
AND SUPPLEMENTAL GENERAL CONDITIONS ..................................................... 24
ATTACHMENT C: PRICING ................................................................................................ 28
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR ............................. 29
ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION ...................................... 30
ATTACHMENT F: IRAN DIVESTMENT ACT CERTIFICATION ........................................... 31
ATTACHMENT G: HUB PARTICIPATON REPORTING DOCUMENTS...........................32
ATTACHMENT H: AFFIDAVIT OF CAPITAL IMPROVEMENT.......................................41
ATTACHMENT I: CONSTRUCTION DOCUMENTS......................................................43
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RFP Number: 072126 Vendor:
1.0 PURPOSE AND BACKGROUND
Randolph Community College is seeking bids for our AE Building Renovation for Design Programs. We will be
upfitting 5 classrooms and 3 storage spaces to accommodate the Interior Design and Graphic Design programs to
move to the AE building and integrate with the existing Photography Program. This will consist of converting
existing classroom space into computer labs, renovating classrooms, and reconfiguring areas for storage space
for the program.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
The RFP is comprised of the base RFP document, any attachments, and any addenda released before
Contract award. All attachments and addenda released for this RFP in advance of any Contract award are
incorporated herein by reference.
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions, the State's terms and conditions, all relevant
exhibits and attachments, and any other components made a part of this RFP, and comply with all requirements
and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other
changes that may be issued in connection with this RFP.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this
RFP, those must be submitted as questions in accordance with in the instructions in Section 2.6 PROPOSAL
QUESTIONS. If the State determines that any changes will be made as a result of the questions asked, then such
decisions will be communicated in the form of an RFP addendum. The State may also elect to leave open the
possibility for later negotiation and amendment of specific provisions of the Contract that have been addressed
during the question and answer period. Other than through this process, the State rejects and will not be required
to evaluate or consider any additional or modified terms and conditions submitted with Vendor's proposal. This
applies to any language appearing in or attached to the document as part of the Vendor's proposal that purports to
vary any terms and conditions or Vendors' instructions herein or to render the proposal non-binding or subject to
further negotiation. Vendor's proposal shall constitute a firm offer. By execution and delivery of this RFP
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect, and will be disregarded. Noncompliance with, or
any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's
proposal as nonresponsive.
If a Vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire
during the question period, in accordance with the instructions in this RFP, about whether specific language proposed
as a modification is acceptable to or will be considered by the State. Identification of objections or exceptions to the
State's terms and conditions in the proposal itself shall not be allowed and shall be disregarded or the proposal
rejected.
Contact with anyone working for or with the State regarding this RFP other than the State Contract Specialist
named on the face page of this RFP in the manner specified by this RFP shall constitute grounds for rejection
of said Vendor's offer, at the State's election.
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RFP Number: 072126 Vendor:
2.3 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to
this schedule.
Event Responsibility Date and Time
Issue RFP State 07/21/26 10:00 AM EST
Hold Pre-Proposal Meeting/Site Visit State 07/28/26 10:00 AM EST
Submit Written Questions Vendor 07/30/26 10:00 AM EST
Provide Response to Questions State 08/06/26 10:00 AM EST
Submit Proposals Vendor 08/13/26 10:00 AM EST
Contract Award State TBD
Contract Effective Date State TBD
2.4 MANDATORY/URGED AND CAUTIONED SITE VISIT
Mandatory
Date: 07/28/26
Time: 10:00 AM Eastern Time
Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-proposal site visit
on July 28th, 2026. Attendees must meet promptly at 10:00 AM Eastern Time at Randolph Community College
629 Industrial Park Ave, Asheboro, NC 27205, Facilities Maintenance Building, Conference Room. All
attendees must sign in upon arrival. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, PARTICIPATE IN
THE SITE VISIT, NOR
SHALL THEIR PROPOSAL BE CONSIDERED. Once the sign-in process is complete, all other persons wishing to
attend may do so to the extent that space and circumstances allow.
The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and
requirements which will affect the performance of the work called for by this Request for Proposals. Vendors
must stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent
Vendor would recognize as affecting the work called for or implied by this proposal.
Vendors are cautioned that any information released to attendees during the site visit, other than that involving the
physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in
this Request for Proposal, must be confirmed by written addendum before it can be considered to be a part of this
proposal.
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RFP Number: 072126 Vendor:
2.5 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to
submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any
such questions by the above due date.
Written questions shall be e-mailed to dlrichardson486@randolph.edu by the date and time specified above.
Vendors should enter "RFP #03052025 Questions" as the subject for the email. Questions submittals should
include a reference to the applicable RFP section and be submitted in a format shown below:
Reference
Vendor Question
RFP Section, Page Number Vendor question...?
Questions received prior to the submission deadline date, the State's response, and any additional terms
deemed necessary by the State will be posted in the form of an addendum to the Interactive Purchasing System
(IPS), http://www.ips.state.nc.us, and shall become an Addendum to this RFP. No information, instruction or
advice provided orally or informally by any State personnel, whether made in response to a question or
otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on
written material contained in an Addendum to this RFP.
2.6 PROPOSAL SUBMITTAL
Sealed proposals, subject to the conditions made a part hereof and the receipt requirements described below,
shall be received at the address indicated in the table below, for furnishing and delivering those items or
services as described herein.
Mailing address for delivery of proposal Other method of delivery
via US Postal Service
PROPOSAL NUMBER: 072126 Courier may deliver to:
Attention: David Richardson Randolph Community College Facilities Office.
629 Industrial Park Ave Please call for hours, 336-633-0311
Asheboro, NC 27205
IMPORTANT NOTE: All proposals shall be physically delivered to the office address listed above on or
before the proposal deadline in order to be considered timely, regardless of the method of delivery. This is
an absolute requirement. All risk of late arrival due to unanticipated delay-whether delivered by hand,
U.S. Postal Service, courier or other delivery service is entirely on the Vendor. It is the sole responsibility of
the Vendor to have the proposal physically in this Office by the specified time and date of opening. The time
of delivery will be marked on each proposal when received, and any proposal received after the proposal
submission deadline will be rejected. Sealed proposals, subject to the conditions made a part hereof, will be
received at the address indicated in the table in this Section, for furnishing and delivering the commodity as
described herein.
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RFP Number: 072126 Vendor:
Note that the U.S. Postal Service generally does not deliver mail to specified street address but to the
State's Mail Service Center. Vendors are cautioned that proposals sent via U.S. Mail, including Express
Mail, may not be delivered by the Mail Service Center to the agency's purchasing office on the due date in
time to meet the proposal deadline. All Vendors are urged to take the possibility of delay into account when
submitting a proposal. Attempts to submit a proposal via facsimile (FAX) machine, telephone or
electronic means, including but not limited to e-mail, in response to this RFP shall NOT be accepted.
a) Submit three (3) signed, original executed proposal responses to the address identified in the table
above.
b) Submit your proposal in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the
RFP number; and (3) the due date. Address the package(s) for delivery as shown in the table above. If
Vendor is submitting more than one (1) proposal, each proposal shall be submitted in separate sealed
envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a single Vendor
may be included in the same outer package. Proposals are subject to rejection unless submitted with the
information above included on the outside of the sealed proposal package.
2.7 PROPOSAL CONTENTS
Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an
authorized signature where requested. Vendor RFP responses shall include the following items and those
attachments should be arranged in the following order:
a) Cover Letter
b) Title Page: Include the company name, address, phone number and authorized representative along with the
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