MOWING OF UTILITY OPERATION PROPERTIES

Location:	Texas
Posted:	Apr 12, 2026
Due:	Apr 22, 2026
Agency:	City of Port Arthur
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	P26-029
Publication URL:	To access bid details, please log in.

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

APRIL 11, 2026

INVITATION TO BID

MOWING OF UTILITY OPERATION PROPERTIES

DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard

Time, Wednesday, April 22, 2026. (The clock located in the City Secretary’s office will be the official time.)

All bids received will be read aloud at 3:15 p.m. on Wednesday, April 22, 2026 in the City Council

Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-029

DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to

CITY OF PORT ARTHUR

CITY SECRETARY

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are

for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.

Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed

envelope, with the Vendor’s name and address in the upper left-hand corner of the envelope.

ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE OPENING DATE

AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above

location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically

transmitted ITB submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 27

NON MANDATORY

PRE-BID CONFERENCE

A Non Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and

prospective bidders for Grass Cutting at Utility Operations is scheduled for April 14, 2026 at 2:00 P.M., the

Water Service Center, 111 H. O. Mills Road, Port Arthur, Texas.

The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer

any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the

project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing

Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents.

Page 3 of 27

INVITATION TO BID

MOWING OF UTILITY OPERATION PROPERTIES

(To be Completed ONLY IF YOU DO NOT BID)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).

Your assistance in completing and returning this form in an envelope marked with the enclosed bid

would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 4 of 27

SUBMIT THE FOLLOWING.

A. BID SHEETS – PAGE 10-15

B. EQUIPMENT LIST - 16

C. NON-COLLUSION AFFIDAVIT – PAGE 17 (MUST BE NOTARIZED)

D. AFFIDAVIT – PAGE 18 (MUST BE NOTARIZED)

E. CONFLICT OF INTEREST – (IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE

1 AND SIGN & DATE ON LINE 7- PAGE 19

F. CHAPTER 2252 CERTIFICATION – PAGE 21

G. HOUSE BILL 89 VERIFICATION – PAGE 22

Page 5 of 27

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-029
Bid Title:	MOWING OF UTILITY OPERATION PROPERTIES
Category:	Mowing
Status:	Open

MOWING OF UTILITY OPERATION PROPERTIES

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See also