SBE: Electronics Grants Management System Subsciription/Transition

Location: Illinois
Posted: Aug 5, 2025
Due: Aug 19, 2025
Agency: State Government of Illinois
Type of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
  • R - Professional, Administrative and Management Support Services
Solicitation No: 26-586SBE-FINAN-B-48838
Publication URL: To access bid details, please log in.

Bid Solicitation: 26-586SBE-FINAN-B-48838
Responses Due in 13 Days, 17 Hours, 20 Minutes
Header Information
Bid Number:
26-586SBE-FINAN-B-48838
Description:
SBE: Electronics Grants Management System Subsciription/Transition
Bid Opening Date:
08/19/2025 11:51:05 AM
Purchaser:
Sara Power
Organization:
SBE - State Board of Education
Department:
FINANCE586 - Finance
Location:
AD002 - Fiscal Support Services
Fiscal Year:
26
Type Code:
15 - Request for Proposal (RFP)
Allow Electronic Quote:
Yes

Alternate Id:

Required Date:
Available Date
:
08/05/2025 12:10:17 PM
Info Contact:
Contact Jason Perry at (217)785-8777 or jperry@isbe.net
Bid Type:
OPEN
Informal Bid Flag:

No
Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
The Illinois State Board of Education (ISBE) is seeking interested vendors to participating on a project to implement and configure a public-facing Electronic Grants Management and Funding System.
Ship-to Address:
Central Receiving Center
100 North First Street, Concourse
Springfield, IL 62777
US
Email: spower@isbe.net
Phone: (217) 555-5555
Bill-to Address:
Central Receiving Center
100 North First Street, Concourse
Springfield, IL 62777
US
Email: spower@isbe.net
Phone: (217) 555-5555
Print Format:
Bid Print New

File Attachments:
request-for-proposal-offer-to-the-state-of-illinois-01-22-2025-v-25-2~3.pdf
c2d-vendor-answer-sheet-v.24.4~6.docx
c2d-vendor-guidance-v.24.4~6.pdf
ISBE Electronic Grants Management System_July 2025.docx
ISBE Electronic Grants Management System_July 2025.pdf
Attachment A_Agency Terms and Conditions~1.docx
Attachment B_GATA - Pre Qualification Overview~1.pdf
Attachment C_Competitive RFP Overview~1.pdf
Attachment D_Non-Competitive Grants Overview~1.pdf
U-Plan V.25.1~7.pdf
ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1.docx
vendor-disclosure-formerly-forms-a-v26-2-7-22-2025.docx

Form Attachments:
Required Quote Attachments

Desired Attachment Name:

Vendor Disclosure or IPG Active Registered Vendor Disclosure

Description:

Failure to complete and upload will result in disqualification

Desired Attachment Name:

Technical Response

Description:

Upload Technical Response here

Desired Attachment Name:

Commitment to Diversity Vendor Answer Form

Description:

Upload commitment to diversity response here

Desired Attachment Name:

Offer

Description:

Upload completed Offer with authorized signature

Desired Attachment Name:

BEP Utilization Plan

Description:

Failure to complete and upload will result in disqualification

SPO Name:

Colene Underwood

Is this a Small Business Set Aside Procurement?:

No

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

5.10000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :
Item Information
1-5 of 7

1
2



Item # 1:

(

920

-
45

)



This is a Request for Proposal (RFP) which
requires the pricing to remain locked/unopened prior to
the Agency's evaluation of the Vendor's Technical
proposal. Please review all instructions regarding price
submission in the solicitation document. You may also
review an instructional video on submitting a quote for a
RFP here: https://youtu.be/4NujlhKbazE.

NIGP Code:
920-45
Software Maintenance and Support Services

Qty Unit Cost UOM Total Discount Amt. Total Cost

1.0




YR - Year








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




91829,91838,20853,20868





Item # 2:

(

920

-
45

)



Implementation Costs

NIGP Code:
920-45
Software Maintenance and Support Services

Qty Unit Cost UOM Total Discount Amt. Total Cost

1.0




L SUM - Lump Sum








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




91829,91838,20853,20868





Item # 3:

(

920

-
45

)



Training Costs

NIGP Code:
920-45
Software Maintenance and Support Services

Qty Unit Cost UOM Total Discount Amt. Total Cost

1.0




L SUM - Lump Sum








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




91829,91838,20853,20868





Item # 4:

(

920

-
45

)



Maintenance and Support (cost per year)

NIGP Code:
920-45
Software Maintenance and Support Services

Qty Unit Cost UOM Total Discount Amt. Total Cost

5.0




YR - Year








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




91829,91838,20853,20868





Item # 5:

(

920

-
45

)



Hourly Rate for Additional Services (1000 hours per year) *For evaluations purposes only. Actual hours may be lower*

NIGP Code:
920-45
Software Maintenance and Support Services

Qty Unit Cost UOM Total Discount Amt. Total Cost

5,000.0




HR - Hour








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:




91829,91838,20853,20868




1-5 of 7

1
2



ILLINOIS_ILL_AWS_PROD_BUYSPEED_1_bso
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