QB 25-26-084 Substation Control Building

City of Danville, Virginia
PO Box 3300 1040 Monument Street
Danville, VA 24543 Danville, VA 24541
CITY OF DANVILLE
DANVILLE, VIRGINIA
SWEDWOOD SUBSTATION
SPECIFICATIONS
AND PROPOSAL DOCUMENTS
FOR
SUBSTATION CONTROL BUILDING
QB-25-26-084
UtilityEngineering, LLC
502 Oberlin Road, Suite 330
Raleigh, North Carolina 27605
Phone: (919) 906-0886

CITY OF DANVILLE
DANVILLE, VIRGINIA
SWEDWOOD SUBSTATION
SPECIFICATIONS AND PROPOSAL DOCUMENTS
FOR
SUBSTATION CONTROL BUILDING
QB-25-26-084
I hereby certify this document was
prepared by me or under my direct
supervision. I also certify I am a duly
registered professional engineer under
the laws of the Commonwealth of Virginia,
Registration No. 046844.
UtilityEngineering, LLC
502 Oberlin Road, Suite 330
Raleigh, North Carolina 27605
Phone: (919) 906-0886
June 26, 2026
Henry Michael Taylor, PE

CITY OF DANVILLE, VIRGINIA
PROPOSAL FOR
SWEDWOOD SUBSTATION
SUBSTATION CONTROL HOUSE
TABLE OF CONTENTS
Table of Contents
Page No.
3 Notice To Prospective Proposers
4 Proposal
8 Technical Specifications

NOTICE TO PROSPECTIVE PROPOSERS
Proposals will be received by the City of Danville Purchasing Office, in Room 304, 427 Patton
Street, until 2:00 p.m., local time, July 30, 2026 for the furnishing of the following:
SUBSTATION CONTROL BUILDING
Proposals shall be marked "Proposal for Substation Control House for Danville's
Swedwood Substation". Proposers shall mail or hand deliver their Proposals as follows:
City of Danville,
Purchasing Office
Post Office Box 3300
427 Patton Street, Room 304
Danville, Virginia 24543
Attention: Carol Henley
Hard copies of proposal shall be submitted in duplicate. All hand-carried proposals are to
be presented to the City of Danville Purchasing Office or at the time of the proposal
opening. Cash, proposal bond, certified check or cashier's check insured by the Federal
Deposit Insurance Corporation, made payable to the City of Danville, Virginia, in the
amount of five percent (5%) of the total proposal must accompany all proposals in order
to guarantee compliance with the provisions of the proposal. Last day to submit questions
is July 15.
The Proposer's proposal shall specify price, any applicable price terms, approval drawing
time, and delivery time. All prices shall be DDP substation site, set on the pad, fully
assembled and certified by the manufacturer as ready for operation. The Proposer's
proposal shall include an outline drawing indicating approximate overall physical
dimensions and weight.
The Purchaser reserves the right to waive minor irregularities or errors in the Proposal if
it appears that such irregularities or errors were made through inadvertence. Any such
irregularities or errors so waived must be corrected on the Proposal prior to acceptance
by the Purchaser. The Purchaser will evaluate all data provided in the proposal and select
the proposal that in the sole judgment of the Purchaser represents the best value to the
City of Danville. The Purchaser reserves the right to reject any or all proposals. The City
of Danville will not discriminate against any proposal holder submitting a proposal because
of race, creed, color, national origin or handicap.
City of Danville, Virginia
Purchaser
UtilityEngineering, LLC.
Engineer
Date: June 26, 2026
Danville Utilities 3
@June 2026

SPECIFICATIONS AND BID DOCUMENTS
FOR
CONTROL BUILDING FOR THE
SWEDWOOD SUBSTATION
PROPOSAL
Bid Schedule No. 1 Quantity Total Price
CONTROL BUILDING 1 $
Freight $
Total Price $
Delivery (Weeks)
Warranty Period (Years)
Total delivery time (weeks)
Prices quoted do do not include the cost of a
crane and rigging to unload the control building and set it on the pad.
Prices quoted do do not include the cost of final
assembly of all components not already installed.
If cost of items listed above are NOT included, specify below:
Total Cost
Cost of crane and rigging to unload onto pad $
Cost of crew to dress out control building $
1. The prices of Materials proposed do not include any sums payable by the Purchaser
for Virginia sales tax. The amount of tax shall be added to the invoice and paid by
the Purchaser after the Materialman has performed the work. Invoices shall be
submitted to the Engineer to be approved before submittal to the Purchaser.
2. The materials quoted conform to the Specifications or any exceptions are clearly
noted under paragraph 13 of this proposal.
3. The Purchaser may accept any Schedule or portion thereof or purchase additional
quantities of any quoted materials.
Danville Utilities 4
@June 2026

4. The prices quoted shall include delivery of the materials and equipment by truck or
rail F.O.B. substation site with unloading by the Purchaser.
5. The prices of the materials and equipment set forth herein shall include the cost of
delivery to the site at the Materialman's risk. The time of delivery shall be as follows:
a. Approval Drawings
(Weeks)*
b. Final Drawings**
(Weeks)*
c. Delivery**
(Weeks)*
* Number of consecutive calendar weeks after receipt of a written order.
** Allow two (2) weeks for receipt and return of Approval Drawings.
Delivery of all items of equipment to the Purchaser's designated delivery point shall
be made to permit unloading between the hours of 9:00 a.m. and 3:00 p.m., Monday
through Thursday, holidays excluded.
6. Price Policy: The prices quoted in the Proposal are firm.
Other terms and conditions that apply to this proposal
7. Proposals shall include the following:
a. Catalog numbers, manufacturer, ratings, characteristics, types, sizes, etc., of all
materials and equipment included. A simple statement that all necessary
materials and equipment will be provided is not satisfactory.
b. Performance data for the several items as set forth in the detailed Specifications.
c. Prices shall include the cost of delivery to the substation site.
8. Receipt of Approval Drawings by the Materialman marked "Approved" by the
Engineer constitutes authorization for manufacture predicated making any
corrections noted thereon. After the return of Approval Drawings, release for
shipment is to be granted by the Engineer based upon the manufacturer's compliance
with the following:
Danville Utilities 5
@June 2026

a. Notification of at least seven days prior to tests, so the Engineer may have a
representative present to witness the tests.
b. Furnishing of the requested number of copies of the Final Drawings as called
for in the Specifications.
c. Thirty (30) days' notification of tentative shipping schedule and forty-eight
(48) hours' notification prior to all deliveries.
9. Title to the materials and equipment shall pass to the Purchaser upon delivery to the
point specified herein and declaration by Materialman's certified representative that
breakers are ready to be energized.
10. This Proposal is made pursuant to the provisions of the Notice to Bidders and the
Specifications, and the Materialman agrees to the terms and conditions thereof.
11. The Materialman warrants the accuracy of all statements contained in the
Materialman's Proposal and agrees that the Purchaser shall rely upon such accuracy
as a condition of the contract in the event that this Proposal is accepted.
12. The Materialman warrants that the Materials will conform to the performance data
and guarantees which are included.
13. The following Exceptions / Clarifications to the Specifications are applicable to the
materials proposed:
Proposal /
Specification Reference Exception
14. Non-Collusive Bid Certification: By the submission of this bid, the Materialman
certifies that:
Danville Utilities 6
@June 2026

1. The bid has been arrived at by the Materialman independently and has been
submitted without collusion with any other manufacturer of materials,
supplies, or equipment of the type described in the Notice to Prospective
Bidders or the Specifications.
2. The contents of the bid have not been communicated by the Materialman or,
to his best knowledge and belief, by any of his employees or agents to any
person not an employee or agent of the Materialman and will not be
communicated to any person prior to the official opening of the bid.
15. If, in submitting this Proposal, the Materialman has made any change(s) from the
Specifications to offer an alternate proposal(s), the Materialman understands that the
Purchaser may evaluate the effect of such change as it sees fit or may exclude the
Proposal from consideration in determining the award of the Purchase Order.
Submitted this the day of , 2026.
Name of Firm
Signature
Printed or Typed Name
Title
Address of Materialman:
Telephone
E-mail
Danville Utilities 7
@June 2026