26-B018W Projector Screen Equipment & Installation for the Dock Street Theatre

The City of Charleston
Procurement Division
2 George Street, Suite 3600
Charleston, South Carolina 29401
P) 843-724-7312 F) 843-724-7354
www.charleston-sc.gov
Bid Number: 26-B009W Bids will be received until: July 21, 2026 @ 12:00pm
Bid Title: Projector and Screen Installation for the Dock Street Theatre
Mailing Date: June 26, 2026 Direct Inquiries to: Vera M. White
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a
bid for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid
submission.
IMPORTANT
1. This solicitation does not commit the City of Charleston to award a contract, to pay any
costs incurred in the preparation of applications submitted, or to procure or contract for
the services. The City reserves the right to accept or reject any, all or any part of any Bid
received as a result of this Solicitation, or to cancel in part or in its entirety this
Solicitation if it is in the best interest of the City to do so. The City shall be the sole
judge as to whether Bids submitted meet all requirements contained in this solicitation.
2. This solicitation seeks proposals responding to the Scope of Work for Theatre Projector
and Screen Installation for the Dock Street Theatre. This solicitation does not commit
the City of Charleston to award a contract, to pay any costs incurred in the preparation of
applications submitted, or to procure or contract for the services. The City reserves the
right to accept or reject any, all or any part of any Bid received as a result of this
Solicitation, or to cancel in part or in its entirety this Solicitation if it is in the best interest
of the City to do so. The City shall be the sole judge as to whether Bids submitted meet
all requirements contained in this solicitation.
3. Bidder may mail, or hand-deliver response to the Procurement Division. Bids
delivered to any other location will not be accepted. Do Not Fax in the Bid response.
Please show the solicitation number on the outside of any mailing package. The City of
Charleston assumes no responsibility for unmarked or improperly marked envelopes. If
directing any other correspondence to the Procurement Division not related to the
solicitation, please do not include the solicitation number on the envelope. If the Bidder
chooses not to respond to this solicitation, it is recommended to return the "No Bid
Response Form" to our office.
4. DEADLINE FOR SUBMISSION OF OFFER: Any Bid or offer received after the
Procurement Director of the governmental body or his designee has declared that the time
set for opening has arrived, shall be rejected unless the offer has been delivered to the
designated purchasing office or the governmental bodies' mail room which services that
purchasing office prior to the Bid opening. [R.19-445.2070(H)]
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5. Questions regarding this solicitation must be submitted to Vera M. White in writing no
later than 1:00pm on July 7, 2026. Questions may either be faxed to 843-724-7354 or
emailed to Vera M. White at whitev@charleston-sc.gov.
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NO BID RESPONSE FORM
Bid Number: 26-B009W Bids will be received until: July 21, 2026 @ 12:00pm
Bid Title: Projector and Screen Installation for the Dock Street Theatre
Mailing Date: June 26, 2026 Direct Inquiries to: Vera M. White
Vendor Name: FEIN/SS#:
Vendor Address:
City - State - Zip:
Telephone Number: Fax Number:
Authorized Signature: _____________________________ Title: __________________________
Date: _________________________
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a
bid for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by
all conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must sent in if not sending
in a submission.
To submit a "No Bid" response for this project, this form must be completed for your company
to remain on our Bidder's list for commodities/services referenced. If you do not respond, your
name may be removed from the Bidder's list.
Please check statement(s) applicable to your "No Bid" response
Specifications are restrictive; i.e. geared toward one brand or manufacturer only (explain
below).
Specifications are ambiguous (explain below).
We are unable to meet specifications.
Insufficient time to respond to the solicitation.
Our schedule would not permit us to perform.
We are unable to meet bond requirements.
We are unable to meet insurance requirements.
We do not offer this product or service.
Remove us from your vendor list for this commodity/service.
Other (specify below).
Comments: ________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
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Bid Number: 26-B009W Bids will be received until: July 21, 2026 @ 12:00pm
Bid Title: Projector and Screen Installation for the Dock Street Theatre
Mailing Date: June 26, 2026 Direct Inquiries to: Vera M. White
CERTIFICATE OF FAMILIARITY
The undersigned, having fully familiarized himself with the information contained within this
entire solicitation and applicable amendments, submits the attached Bid, and other applicable
information to the City, which I verify to be true and correct to the best of my knowledge. I
further certify that this Bid response is made without prior understanding, agreement, or
connection with any corporation, firm or person submitting a Bid for the same materials,
supplies, equipment or services in all respects, fair and without collusion or fraud. I agree to Bid
by all conditions of this solicitation and certify that I am authorized to sign this Bid. I further
certify all prices submitted shall remain effective for a minimum period of ninety (90) days,
unless otherwise stated.
________________________________ ________________________________
Company Name Authorized Signature
As registered with the IRS
______________________________________ ______________________________________
Correspondence Address Printed Name
______________________________________ ______________________________________
City, State, Zip Title
______________________________________ ______________________________________
Email Address Telephone Number
_____________________________________ _____________________________________
Toll-Free Number (if available) Fax Number
_____________________________________ ______________________________________
Remittance Address Date
_____________________________________ ______________________________________
City, State, Zip Federal Tax ID (FEIN)/SS Number
______________________________________
SC Sales Tax Number
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CITY OF CHARLESTON LOCAL VENDOR RECOGNITION AFFIDAVIT
Personally appeared before me (the "Bidder seeking Local
Vendor Recognition") who, after being duly sworn, does hereby depose and certify that the
Bidder seeking Local Vendor Recognition identified in this bid response and who signs below
meets the following qualifications for local vendor recognition as provided in Sections C and E
of the City of Charleston's Procurement Policy:
1. The bid is for construction services or goods and supplies only and is greater than
$100,000;
2. Has a physical business address located within the City of Charleston and has
been doing business in the City of Charleston for a period of 12 months or more
prior to the bid opening date - (A post office box or temporary construction or
office trailer will not be considered a place of business);
3. Has a valid City of Charleston business license which was issued at least 12
months prior to the bid opening date;
4. Provides a copy of its current City of Charleston business license with its bid;
5. Provides proof of payment of all applicable City of Charleston licenses, taxes and
fees with its bid;
6. Is in compliance with any applicable federal, state and local requirements
regarding the type of business in which the Local Vendor is engaged.
By submitting this Affidavit, the Bidder seeking Local Vendor Recognition understands that in
addition to meeting the requirements set forth above, in order for the Bidder seeking Local
Vendor Recognition to qualify for local vendor recognition, his bid must be within 4% or
$10,000, whichever is lower, of the bid amount of the lowest responsive and responsible non-
local bidder for said construction services or goods and supplies, and he requests that the local
vendor recognition as set forth in Sections C and E of the City's Procurement Policy be exercised
in consideration of the contract award of this bid. Failure to complete and return this Affidavit
with the specified attachments set forth above with his bid will result in not being eligible to
receive the benefits of the local vendor recognition.
BUSINESS NAME:
CHARLESTON STREET ADDRESS:
SIGNATURE: TITLE:
By: ___________________________
(Print Name)
Sworn to and subscribed before me at ,
State of ________________, this _____ day of ___________, 20___.
______________________________(SEAL)
Notary Public for________________
My Commission Expires__________
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City of Charleston Small Business Enterprise (SBE)
Compliance Provision
This document shall be included with the submittal of the bid or offer. If the bidder or offeror fails to submit the
form with the bid or offer as required, the procurement officer shall deem the bid non-responsive or shall
determine that the offer is not reasonably susceptible of being selected for award.
APPLICATION:
Charleston City Council has adopted a policy setting 20% as the guidelines for combined small business enterprise
(SBE) participation for this project. In all contracts, procurements for services and construction, prime contractors
must make a documented effort to provide contract opportunities to Small Business Enterprises.
An SBE is a business enterprise that is verified by the Office of Small Business Development as meeting the
requirements for certification under the Small Business Enterprise program or is accepted by the Office of Small
Business Development through reciprocity with the City of Charleston.
A list of certified small business enterprises can be found on the City of Charleston's website, https://charleston-
sc.gov/2894/Small-Business-Enterprise-Office; or by contacting Ruth Jordan, SBE Manager, 91 Hanover St., Ste.
109, Charleston, SC 29403m (843) 724-7434, jordanr@cahrleston-sc.gov.
COMPLIANCE REQUIREMENTS:
1. The Offeror shall provide, with the submittal, the following Affidavits properly executed which signify
that the Offeror understands and agrees to the incorporated contract provisions:
Affidavit A - Listing of the Good Faith Effort & Identification of Small Business Enterprises
Participation as certification that efforts were made to use SBE business on this project.
AND
Affidavit B - Work to be Performed by SBE Firms
OR
Affidavit C - Intent to Perform Contract with Own Workforce, in making this certification the
Offeror states that the Offeror does not customarily subcontract elements of this type of project and
will perform all elements of the work with his/her own current work force.
2. All affidavits supplied by the Offeror shall become part of the agreement between the Contractor and the
City of Charleston for performance of this contract. Failure to comply with any of these statements,
certifications, or intentions stated in the Affidavits, or with the SBE provisions, shall constitute a breach of
the contract. Any such breach may result in termination of the contract in accordance with the termination
provisions contained in the contract. It shall be solely at the option of the City of Charleston whether to
terminate the contract for breach. In addition, any breach may result in the bidder being prohibited from
participation in future construction bids as determined by the City of Charleston.
The Contractor shall provide an itemized statement of payments to each SBE subcontractor before final
payment is processed.
Name of Company: _______________________________________________________
__________________________________ ___________________________________
Signature Print Name
__________________________________ ____________________________________
Title Date
Attest: ________________________________
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AFFIDAVIT A
Page 1 of 2
City of Charleston, South Carolina Listing of the Good Faith Effort
Affidavit of ___________________________________________________________________
(Name of Offeror)
I have made a good faith effort to comply under the following checked areas:
(A minimum of 6 areas must be checked in order to have achieved a "good faith effort")
o 1. Contacted SBE businesses that reasonably could have been expected to submit a quote and that were
known to the contractor, or available on Federal, State, or local government-maintained lists, at least 10
business days before the submittal date and notified them of the nature and scope of the work to be
performed. Complete Affidavit A, Page 2.
o 2. Followed up with contacted SBE subsequent to the initial contact and at least 72 hours prior to submittal
deadline/bid opening either by phone, facsimile or in person.
o 3. Made the construction plans, specifications, and requirements available for review by prospective SBE
businesses, or providing these documents to them at least 10 business days before the submittal deadline/bid
opening.
o 4. Itemized elements of the work or combined elements of the work into economically feasible units to
facilitate SBE participation.
o 5. Attended pre-solicitation meetings scheduled by the City.
o 6. Provided SBE with assistance in getting required bonding or insurance requirements or provided
alternatives to bonding or insurance for subcontractors.
o 7. Negotiated in good faith with interested SBE and did not reject them as unqualified without sound reasons
based on their capabilities. (Any rejection of a small business enterprises based on lack of qualification
shall include reason for rejection documented in writing.)
o 8. Provided SBEs with assistance in need of equipment, loan capital, lines of credit, or joint pay agreements
to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted
SBEs in obtaining the same unit pricing with the Offeror's supplies to help such businesses in establishing
credit.
o 9. Provided training or mentoring to at least two (2) SBEs within 120 days prior to submittal deadline/bid
opening. The training or mentoring program should be in conjunction with local trade groups, technical
schools or community organizations that provide recruitment, education or skill levels.
o 10. Negotiated joint venture, partnership or other similar arrangements with SBEs in order to increase
opportunities for small business participation.
o 11. Provided quick pay agreements and policies to enable small business contractors and suppliers to meet
cash-flow demands.
The undersigned hereby agrees to enter into a formal agreement with the firms listed in: Affidavit B - Work to
be Performed by Small Business Firms, conditional upon execution of a contract with the Owner. Failure to
abide by this provision will constitute a breach of the contract.
The undersigned hereby certifies that he/she has read the terms of the Good Faith Effort Policy and is
authorized to bind the Offeror to the commitment herein set forth.
Date: _________________ Name of Authorized Officer (Print/Type): ________________________________
Signature: ______________________________________________
Title: _____________________________________________
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AFFIDAVIT A
Page 1 of 2
City of Charleston, South Carolina Small Business Enterprise Participation Efforts
(Use as many sheets as necessary)
I, _____________________________________, hereby certify that on this project we contacted the following
small businesses as subcontractors, vendors, suppliers, or providers of professional services.
1. Small Business Enterprise Firm Name and Contact 2. Small Business Enterprise Firm Name and Contact
SBE Firm Phone Number SBE Firm Phone Number
SBE Firm Email SBE Firm Email
SBE Firm Address SBE Firm Address
3. Small Business Enterprise Firm Name and Contact 4. Small Business Enterprise Firm Name and Contact
SBE Firm Phone Number SBE Firm Phone Number
SBE Firm Email SBE Firm Email
SBE Firm Address SBE Firm Address
5. Small Business Enterprise Firm Name and Contact 6. Small Business Enterprise Firm Name and Contact
SBE Firm Phone Number SBE Firm Phone Number
SBE Firm Email SBE Firm Email
SBE Firm Address SBE Firm Address
We certify, under penalties of perjury, that we have examined the information in this affidavit, and to the best of
our knowledge and belief, this information is true, correct, and complete.
Date:______________ Name of Authorized Officer (Print/Type): ________________________________
Sworn to before me this ___ day of __________________, 20___.
Notary Public for the State of _____________________________ Signature: ________________________
My Commission Expires: ________________________________ Title: ____________________________
Notary Seal:
Print Name: __________________________________________
Phone: ________________________________________
Address: ______________________________________
______________________________________
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AFFIDAVIT B
City of Charleston, South Carolina
Work to be Performed by Small Businesses Enterprise
Affidavit of _______________________________________________, I hereby certify that on the
(Name of Offeror)
___________________________________________________________________________________
(Project Name)
Total Project Amount $_____________________________
I will make a good faith effort to expend a minimum of ______% of the total dollar amount of the contract with
small business enterprises. Small business enterprises will be employed as subcontractors, vendors, suppliers, or
providers of professional services. Such work will be subcontracted to the following firms listed below:
(Attach additional sheets if needed)
Name & Phone Number Email Work Description Dollar Value
Total SBE Participation: ___________ % $ __________________________
The undersigned will enter into a formal agreement with small business enterprise(s) for work listed in this
schedule conditional upon execution of a contract with the Owner.
The undersigned hereby certifies that he/she has read the terms of this commitment and is authorized to bind the
Offeror to the commitment set forth herein. We certify, under penalties of perjury, that we have examined the
information in this affidavit, and to the best of our knowledge and belief, this information is true, correct and
complete.
Date: ________________ Name of Authorized Officer (Print/Type): __________________________________
Signature: _____________________________
Title: _________________________________
Sworn to before me this ___ day of _______________, 20___. Notary Public for the State of: _______________
Notary Seal:
My Commission Expires: ____________________________
Print Name: ______________________________________
Phone Number: ___________________________________
Address: ________________________________________
________________________________________
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AFFIDAVIT C
City of Charleston, South Carolina
Intent to Perform Contract with Own Workforce
Affidavit of __________________________________________________________________
(Name of Offeror)
I hereby certify that it is our intent to perform 100% of the work required for the _________________
_____________________________________________________________ contract.
(Name of Project)
In making this certification, the Offeror states that the Offeror does not customarily subcontract elements
of this type project, and normally performs and has the capability to perform and will perform all the
elements of the work on this project with his/her own current work forces, and
The Offeror agrees to provide any additional information or documentation requested by the Owner in
support of the above statement.
The undersigned hereby certifies that he/she has read this certification and is authorized to bind the
Offeror to the commitments contained herein. We certify, under penalties of perjury, that we have
examined the information in this affidavit, and to the best of our knowledge and belief, this information is
true, correct, and complete.
Date: ________________ Name of Authorized Officer (Print/Type): ___________________________
Signature: _____________________________
Title: _________________________________
Sworn to before me this ___ day of _______________, 20____. Notary Public for the State of:
_______________________________
Notary Seal:
My Commission Expires: ____________________________
Print Name: ______________________________________
Phone Number: ___________________________________
Address: ________________________________________
________________________________________
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