Description FY26 Fairfax Quick Module 5 Software Mtce - Small purchase with Sole Source Conditions

Location:	Illinois
Posted:	Feb 13, 2025
Due:	Feb 18, 2025
Agency:	State Government of Illinois
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	Bid Solicitation # 26-492DOR-INFOT-B-46521
Publication URL:	To access bid details, please log in.

Bid Solicitation: 26-492DOR-INFOT-B-46521

Header Information

Bid Number:

26-492DOR-INFOT-B-46521

Description:

FY26 Fairfax Quick Module 5 Software Mtce - Small purchase with Sole Source Conditions

Bid Opening Date:

02/18/2025 11:00:00 AM

Purchaser:

Shanetta Thomas

Organization:

REV - Revenue

Department:

INFOTECH492 - Information Technology

Location:

AN001 - Information Technology

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Alternate Id:

Required Date:

Available Date
:

02/06/2025 03:36:33 PM

Info Contact:

Contact shanetta.thomas@illinois.gov at (217)524-0538

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	FY26 Fairfax Quick Module 5 Software Maintenance - Small purchase with Sole Source Conditions

Ship-to Address:

Louis Calvetti
101 W. Jefferson
MC 1-140
Springfield, IL 62694
US
Email: Louis.Calvetti2@Illinois.gov
Phone: (217)785-6483

Bill-to Address:

Attn: Procurement Division
101 W. Jefferson
MC 6-100
Springfield, IL 62702
US
Email: REV.Procure@illinois.gov
Phone: (217)524-0034

Print Format:

File Attachments:

IRS Pub 1075 - Exhibit 7 Contract Language~28.pdf
standard-illinois-certifications-v.23.1~6.docx
FY26 Fairfax Quick Module 5.0 Software Maintenance Contract Term July 1 2025 to June 30 2026~2.docx
standard-terms-and-conditions V.23.2~15.pdf

Form Attachments:

Required Quote Attachments

SPO Name:

Heather Crain

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 1:

(

208

-
61

)

Fiscal Year 2026 Fairfax Imaging Software Maintenance & Support for existing Quick Module 5 imaging applications and any upgrades used with Check21 compliant payment processing. (See attached Quote) /// All documents accessible to the vendor are required to be handled in compliance under the Federal IRS 1075 Publication requirements. See Attached IRS Exhibit 7 for Vendor's handling of such documents /// Coverage: Monday - Friday - 8:00 am to 5:00 pm Local Time (Excluding Fairfax Software Holidays) / / / Response Time: 30 minutes /// Contract Term: July 1, 2025 to June 30, 2026

NIGP Code:

208-61
OCR and Scanner Software, Microcomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 2:

***Vendor Notes: Vendor quotation is required to be valid for 150 days from date of submission / ONLY ELECTRONIC BID RESPONSES will be accepted - see attachment / BACKGROUND CHECK - Revenue, at its expense, will require any Vendor employees and/or subcontractors personnel that will be 'on-site' to undergo and pass a criminal and driver; and history to include a State / Federal Security fingerprint background check. Vendor or subcontractor shall immediately reassign any individual who, found by the State's check, does not pass the background check./// Invoices received prior to June 30, 2025 will be paid after July 1, 2025.

Qty	Unit Cost	UOM	Total Discount Amt.	Total Cost
This item is narrative

ILLINOIS_ILL_AWS_PROD_BUYSPEED_1_bso